Mechanical Pre Contracts Manager

JOB TITLE: Mechanical Pre-Contracts Manager RESPONSIBLE TO: Mechanical Services Director COMMERCIAL OFFICE INTERIORS BACKGROUND ESSENTIAL Strong HVAC Experience required OFFICE BASED ROLE GENERAL RESPONSIBILITY: • Undertake initial design and capture / create the scope of the project. • Undertake detailed design & coordination. • When utilising design resources, work closely with the senior & junior design engineers in producing a ERs and building regulations compliant mechanical and public health designs. • Production of detailed tender bids. • Attend mid and post tender meetings and post tender control. • Interface with both our existing and prospective new clients. • Day-to-day management of the tender process to ensure standards are maintained and deadlines are met until the project is handed over to Construction. • Working in an integrated M&E team. • Undertake site surveys. • Organize mechanical and public health services validations. • Review junior members of the estimating team’s work and help them develop. • Work closely with the procurement department and provide them with technical support where required. • Provide support to the Construction department when relevant queries arise. • Where more involved CRs are requested post- handover to Construction, provide design support for the accurate scoping and costing of the CRs. SPECIFIC RESPONSIBILITIES: • Review the tender package, including the employers’ requirements and fully understand the scope of the project. • Request any missing information or required clarification from the client team. • Estimate the costs of the required mechanical services and public health services works. • Obtain quotations form the sub-contractors and suppliers. • Provide technical guidance and record any risks to the project. • Identify opportunities for value engineering. • Review and advice on project timescales and program. • Communicate with the Client’s / Landlord consultants. • Liaise internally with other disciplines pre-contract managers and the construction team. • Provide a scope compliant tender return. • Produce all relevant clarifications / qualifications and provide them as part of the tender return. • Assist the design (where applicable) and make sure that the scope of the project is captured and that the employers’ requirements have been met. • Review the design (where applicable) and identify any deviations from the scope of the project. • Hand over the project from pre-contract to the contracts department. • Comply with all company policies and procedures that relate to anti-bribery, quality, environment and health and safety. • Liaise with the Client’s / Landlord’s FM team to obtain access for undertaking mechanical & public health services validations. • As part of the validations process, obtain a quotation from the sub-contractors and raise a purchase order prior to commencing with of the works. • Produce RAMS for the validations. SKILLS / EXPERIENCE REQUIRED: • Excellent communication skills. • 5 years experience in Mechanical and PH services. • 3 years experience as a mechanical services pre-contracts manager / estimator. • Understanding of the tender process. • Capable of identifying risks at early stages of the project and put forward solutions. • Willing and able to work as part of a team with personal skills to promote good relationships and a friendly working environment. • Confident in working with MS Office. • Work efficiently under pressure. • Able to prioritise when dealing with multiple tasks. • Pro-active and approachable, lead by example. • Building Services or Mechanical Service Degree • Computer literate with experience of ‘Estimation’ software Issuing/updating tender documents via an electronic control system • Thorough and efficient Wide supplier and subcontractor knowledge. • Previous mechanical services design experience