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- Tasks: Support the Managing Director with PA duties and assist in sales and HR administration.
- Company: Exciting business in Henley-on-Thames with a focus on clinical and IT solutions.
- Benefits: Competitive salary, additional company benefits, and a dynamic work environment.
- Why this job: Join a vibrant team and make a real impact in a growing industry.
- Qualifications: Experience as a PA, preferably in a medical or clinical setting.
- Other info: Full-time office role with great career development opportunities.
The predicted salary is between 32000 - 35000 £ per year.
Overview
Henley-On-Thames, Oxfordshire
Permanent
£32,000.00 - £35,000.00 per annum + Additional Company Benefits
DB Charles Recruitment have partnered with an incredibly exciting business based in Henley-on-Thames, that are currently seeking to hire a permanent Personal Assistant supporting at Managing Director level. The role focuses on the PA duties, with involvement in Sales Support Administration, HR and Front of House duties. The group operates with subsidiaries in the clinical/medical world and an IT App Solutions business.
Key day-to-day duties include:
- PA to the MD
- Diary management
- Travel organisation
- HR administration
- Front of house duties for the clinical setting side of the business
- Assisting with clinic rotas and coordination with clinicians
- Coordinating with patients on upcoming treatments
- Supporting the conversion of enquiries into booked treatments
- Identifying opportunities to improve the patient journey from first contact through to treatment
- Supporting promotional campaigns, offers, and patient retention initiatives
- Monitoring HR inboxes, acknowledging emails promptly, resolving queries or escalating as needed
- Management of administration of key processes including new starters, leavers and end of probation assessments
- Responding to reference requests in a timely fashion
These are the main responsibilities; other duties and reporting will become apparent as the role progresses.
Ideally the client is looking for CVs and to interview candidates with the following skill sets:
- A career background predominantly as a PA
- Interest or background in Sales Support, Front of House and HR
- Experience in a medical/clinical setting is highly advantageous
- Experience as a PA at MD or senior leadership level
- Excellent discretionary skills
- Excellent working ability with MS Office
- Excellent time keeping
- Professional and personable manner face to face, via email and telephone
- Ability to multi-task and take on new duties at short notice
- Willingness to commit to a permanent office-based role in Henley-on-Thames
This role will be a full-time office-based position, working Monday to Friday, with ideal hours of 10am to 6pm (or 9am to 5pm). Salary is £32,000 to £35,000 per annum dependent on experience.
Please get in touch with your application if interested in this position.
Personal Assistant & Sales Support Administrator employer: Db Charles Recruitment
Contact Detail:
Db Charles Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant & Sales Support Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know someone at the company. A friendly chat can sometimes lead to a foot in the door.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Knowing their values and recent projects can help you tailor your answers and show you're genuinely interested.
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. This will help you feel more confident and articulate when discussing your experience as a PA and your skills in sales support.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Personal Assistant & Sales Support Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in diary management, HR administration, and any sales support you've done. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your interest in the clinical/medical field and how you can improve the patient journey. We love a personal touch!
Show Off Your Skills: Don’t forget to showcase your excellent MS Office skills and your ability to multi-task. Give examples of how you've managed multiple responsibilities in previous roles. We appreciate candidates who can juggle tasks like pros!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Let’s get your application rolling!
How to prepare for a job interview at Db Charles Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant and Sales Support Administrator. Familiarise yourself with diary management, HR administration, and front-of-house duties. This will help you confidently discuss how your skills align with the role.
✨Showcase Your Multi-Tasking Skills
During the interview, be ready to provide examples of how you've successfully managed multiple tasks at once. Highlight any experiences where you had to juggle diary management, travel organisation, and patient coordination simultaneously. This will demonstrate your ability to thrive in a fast-paced environment.
✨Demonstrate Your Professionalism
Since this role involves direct interaction with patients and senior management, it's crucial to convey a professional and personable manner. Practice your communication skills, both verbal and written, and be prepared to discuss how you handle queries and maintain discretion in sensitive situations.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and expectations for the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.