HR and Office Assistant (Full Time) Maternity Cover

We’re Dayshape, an award-winning software scale-up with big ambitions and the momentum to match. Trusted by Big Four and many other top professional services firms globally, our AI-powered resource management platform is helping organisations to achieve extraordinary results. At Dayshape, our purpose is to improve people's working lives, and our culture is an important driving force in helping us to do just that. If you’re ready to join a fast-growing, high-impact company that’s reimagining resource management, then let’s talk.

We are seeking a highly organised and proactive Office & HR Administrator to support the smooth running of our office operations and HR processes. This role would be a great early career role for somebody who is interested in HR and business operations to gain experience across a wide range of tasks. You’ll also work to support on projects and ad hoc work across the People team, meaning you can build skills and experience across a range of areas. If you find a better way to do something, or to automate away a piece of work, we’re all about improving the ways we work – and it’ll free you to work on more exciting projects!

• Office Administration
• Handle day-to-day office operations, including supplies, equipment, and facilities.
• Triaging requests and suggestions from the office feedback form.
• Act as the first point of contact for office-related queries and the main doorbell assistance (greeting visitors and receiving deliveries).
• Provide team support such as coordinating meeting rooms, travel arrangements, and catering such as the office Monday lunch, and board meetings.
• Provide administrative support for company and team events.
• Maintain accurate records and filing systems (digital and physical).
• Recruitment Administration
• Support the talent acquisition process and recruitment admin, by helping posting job adverts, scheduling interviews, and liaising with candidates.
• Help to maintain our applicant tracking system (Workable) and recruitment documentation.
• Ensure compliance with recruitment policies and GDPR requirements.
• HR Administration
• Set up new starters on HR and benefit systems and ensure smooth induction.
• Update HR systems and maintain accurate leaver records.
• Process job changes and other employee lifecycle-related administration tasks (letters, updating HRIS and payroll) as required.
• Keeping Confluence up to date and accurate (policies, benefit information, processes, FAQs etc.)

We are open to candidates who do not have direct HR or office experience but can demonstrate strong transferable skills. Some experience in an administrative, customer-facing, or team support environment (e.g. retail, hospitality, internships, university societies, or office roles). High attention to detail, particularly when handling information, documents, or data. Interested in improving efficiency through templates, technology, building processes, tools, and automation; Takes pride in contributing to a positive office environment; Takes accountability for accuracy and quality; Willing to step in and help where needed to keep things running smoothly. Previous experience in office administration and HR support roles. Awareness of HR processes (e.g. recruitment, onboarding) through study or experience.

At least £1,000 per year to spend on professional and personal development. 33 days' holiday per year (including bank holidays), increasing by 1 day each year to a maximum of 40 days. Paid four-week sabbatical in your fifth anniversary year on top of your holiday entitlement. Enhanced family leave policies. Private medical insurance. Matched 5% auto-enrolment workplace pension scheme. Access to wellbeing offerings, such as our Employee Assistance Programme and a dedicated counselling service. Volunteering time – up to 20 hours a year to participate in volunteer work. Time out of the working week for team socials each month, with a mix of in-person and virtual options: past events include hiking, family BBQs, board games and at-home cocktail classes! This is a full-time role (37.5 hours per week). We typically work from 09:00 - 17:30 from Monday to Friday, though we’re happy to be flexible around this. If you’d like a flexible working arrangement, please just let us know in your application. Due to the nature of this role, we’re looking for someone in/around Edinburgh, able to work in our Haymarket office most days. Diversity is a great asset and, as such, we strongly encourage applications from any background.