HR Administrator in Bradford

Due to the rapid expansion of Day One Trauma Support and the launch of our three-year strategy, the charity's infrastructure has needed to respond quickly to meet its changing demands. There is now a requirement to ensure that the HR Department has the right skill set and capacity to provide the support needed by the charity in an efficient and proactive way. The HR Administrator role is a newly created position to reflect the growing HR needs of the charity as the workforce expands. This is a key role which is instrumental in supporting the HR administration function at an operational level, along with providing general administrative support to the HR Manager and wider team as required to help ensure the smooth day-to-day running of the charity.

Reporting to the HR Manager and assisted by an external HR and Employment Law support service (WorkNest), this role will provide efficient and confidential administrative support across all areas of human resources. This includes recruitment, onboarding, record management, payroll support, and ensuring HR processes are compliant with employment legislation and charity policies. This role is ideal for someone with strong administrative skills who enjoys working in a collaborative, values-driven environment. As part of an expanding and ambitious organisation, there are considerable development opportunities for the successful candidate and the ability to help shape the infrastructure of the charity.

• Take ownership of the HR software to ensure all HR documentation and records are accurate, up to date at all times and in line with Day One policies, procedures and GDPR, including retention periods for ex-employees.
• Oversee the recruitment, selection and induction process for all new appointments, including posting vacancies, scheduling virtual and in-person interviews, and communicating with candidates.
• Process and coordinate all pre-employment checks for new hires, including DBS checks, right to work verification, reference checks, and any other safeguarding or compliance requirements.
• Administer honorary contracts and associated documentation with NHS Trusts where required, liaising with relevant departments to ensure agreements, compliance checks, and onboarding requirements are completed accurately and in a timely manner.
• Manage and maintain HR SharePoint folders and electronic HR records, ensuring documentation is accurately uploaded, securely stored, regularly updated, and easily accessible in line with GDPR, data protection requirements, and organisational record management procedures.
• Maintain accurate and up-to-date employee records, ensuring all changes relating to contracts, job titles, salaries, working hours, absence, and personal details are promptly recorded within the HR system.
• Prepare and issue employment contracts, offer letters, and onboarding documentation, ensuring all paperwork is accurate, compliant with organisational policies and employment legislation.
• Handle employment and character reference requests in a timely, professional, and confidential manner.
• Prepare and issue contractual amendment letters, ensuring all changes to terms and conditions of employment are accurately documented.
• Oversee the employee offboarding process, ensuring all leaving procedures are completed efficiently and professionally.
• Process a range of HR documentation relating to employee absence, annual leave, performance reviews, and changes to employment status.
• Support monthly payroll administration by ensuring accurate and timely provision of employee data to the Finance department.
• Monitor the HR inbox on a daily basis, responding promptly and professionally to queries relating to HR administration.
• Coordinate the scheduling and delivery of training sessions, including liaising with external trainers and booking venues.
• Provide administrative support for disciplinary, grievance, and performance management processes.
• Support the HR Manager prepare HR reports, metrics, and correspondence as requested.
• Assist in the organisation and coordination of whole-organisation in-person team days.
• Support the HR Manager with the planning and delivery of employee engagement initiatives and wellbeing activities.
• Prepare and send a monthly staff newsletter, working closely with colleagues across departments to gather content.
• Responsible for supporting the data input into the HRIS and any further developments of the system.

• Provide general administrative support to the HR Manager and wider team as required.
• Help coordinate office supplies, equipment, and routine operational requirements.
• Assist with arranging meetings, preparing documentation, and taking notes where required.
• Respond to telephone, email, and visitor enquiries, directing queries appropriately when required.
• Assist with practical operational matters to help ensure the smooth day-to-day running of the charity.
• Undertake other reasonable administrative and operational duties commensurate with the role.

• Build awareness of the charity's purpose through building strong and effective relationships with external stakeholders.
• Be prepared to travel across the region and, on occasion, to other sites and national meetings as required.
• Willingness to undertake continuous development and training for the role.
• Additional ad hoc duties as and when required.

How To Apply
Please send your CV and supporting cover letter to Charity Jobs outlining why you're interested in the role. Please take your time to explain how your experience is relevant to this post.

Closing date: Sunday 28th June 2026
Interviews: First stage virtual: w/c 6th July 2026; Second stage in-person, Leeds: w/c 13th July 2026.