Finance Admin in London

Dawat-e-Islami UK is a renowned global Islamic charitable organisation with centres across the United Kingdom. Due to continued growth, we are seeking a dedicated and detail focused Finance Administrator to join our Head Office team. This is an excellent opportunity to work within one of the largest Islamic charitable organisations in the UK, supported by an experienced leadership team and a positive, values driven working environment. Dawat-e-Islami offers a diverse and inclusive workplace that promotes community cohesion and personal development. Being part of the organisation provides an opportunity to contribute meaningfully to society while developing both professionally and spiritually.

Safeguarding Statement

Dawat-e-Islami is committed to safeguarding children and promoting their welfare. All staff and volunteers are expected to share this commitment. Our recruitment and selection processes reflect this responsibility, and all successful candidates will be subject to appropriate pre‐employment checks, including a DBS check, verification of qualifications, references, and relevant safeguarding checks.

Key Responsibilities

• Record Keeping: Maintaining accurate financial records, including daily income and expenditure, and updating accounting systems.
• Payments and Expenses: Processing purchase and sales invoices, managing petty cash, handling staff expense claims, completing bank reconciliations, completing monthly ledgers, attending meetings, maintaining and updating finance records and assisting management.
• Payroll Support: Assisting with payroll processes, including calculating staff payments and supporting related administrative tasks.
• Financial Reporting: Preparing monthly and quarterly financial reports, assisting with budgets, forecasts, and audit requirements.
• Compliance: Supporting VAT returns and ensuring compliance with relevant financial regulations including HMRC requirements.
• Credit Control: Monitoring and following up outstanding payments from debtors.
• General Administration: Maintaining organised filing systems, managing office supplies, and liaising with external contractors where required.

Role Importance

This role plays a vital part in ensuring the smooth day to day operation of the finance function. The Finance Administrator supports effective financial control, reporting, and planning, contributing directly to the organisation's overall efficiency and sustainability.

Essential Skills and Knowledge

• Proficiency in Microsoft Excel and accounting software such as iplicit
• Strong attention to detail and accuracy
• Good organisational and communication skills
• Sound understanding of financial processes including VAT, PAYE, and HMRC requirements

Desirable Skills

• Experience in a similar role
• Strong interpersonal skills with a courteous and professional manner

Education Requirements

• Undergraduate degree in Accounting or Finance is preferred
• Alternatively, A Levels or equivalent qualifications in accounting may be considered

Additional Information

• Language: English is required
• Hours of Work: Part time or full time. Occasional weekend work may be required
• Pay: Negotiable depending on experience and qualifications
• Holiday Entitlement: Pro rata

Benefits

• Ongoing training and development opportunities
• Supportive and collaborative working environment
• Opportunity to work for a well respected organisation with a strong community presence
• Competitive remuneration package for the right candidate

Selection Process

• Applications will be shortlisted against the job description and person specification
• References will be obtained, including at least one from a previous employer
• Any discrepancies will be clarified as part of the process
• Interviews will be conducted either face to face or by telephone
• Any offer of employment will be conditional upon satisfactory enhanced DBS clearance and completion of mandatory online training modules

Next Steps

Following receipt of applications, shortlisted candidates will be invited to interview. Successful candidates will receive a conditional offer of employment.

Start Date

As soon as the enhanced DBS clearance is received and mandatory online modules have been completed. Application packs will be emailed to interested candidates.

Data Protection Statement

All personal data will be held securely and processed in accordance with applicable data protection legislation, including the Data Protection Act, GDPR, and relevant guidance issued by the Information Commissioner.