Facilities Co-ordinator (Administrator)

About Us At DaVita UK, we provide dialysis care for over 2,000 patients across England & Wales. We’re part of DaVita International who are focused on transforming care and improve quality of life for people receiving dialysis treatment globally. You’ll experience a Community First, Company Second culture when you become part of The Village. DaVita (UK) Ltd is looking for a Facilities Coordinator to be part of a small team providing both administrative and operative support to clinics and other departments, either as part of a team or individually with relevant IT and organisational skills. The role is office based in our head office at Collier\’s wood with some travel to clinics. Coordinating building repairs and maintenance tickets, allocating tasks to vendors and keeping accurate reports in the Facilities Management System Maintaining health and safety compliance records Overseeing inventory for maintenance supplies and tools Reporting into the Facilities Manager (FM) and working to ensure the smooth running of the facilities Supporting complaints management related to Facilities, any queries or accidents related to works going on in sites. Managing service contractors SLA’s (soft and hard FM) & escalate and non-compliance, in a timely manner Support Procurement related processes, ensure compliance with the DaVita policies and procedures Assisting the Facilities Manager with project planning and execution Supporting with correspondence & communication with clinics, contractors and/or key stakeholders for a smooth execution of required preventive and corrective tasks Support Procurement related processes, ensure compliance with the DaVita policies and procedures. Responsible for recording and maintaining relevant accurate information on all Facilities Services and Suppliers Provide administrative support to Facilities Manager, if required. Be the point of contact for the on-site Facilities Team in relation to all telephone enquiries, emails and letters. Where appropriate deal with the correspondence proactively and reply on behalf of the Facilities Team. Supporting complaints management related to Facilities, any queries or accidents related to works going on in sites. Staying overnight or weekend work or travelling may be requested, occasionally. Supporting special projects, facilities related such as carbon reduction plans, recycling, etc., as directed by Facilities Manager. Experience in coordinating Facilities Management system and Facilities’ task prioritisation (Facilities Ticketing system) UK Driving License Excellent communication & computer skills (Word, Excel, Outlook, Internet etc) Strong organizational and time-management skills Preferential experience in healthcare, care homes or social housing (understanding of HTM specifications) Salary depending upon experience. ~ Monday – Friday day working schedule ~ Commitment to your training and development ~35 Days paid leave per years (including bank holidays) ~ Company Pension Scheme ~ Company life assurance ~ Free on-site car parking ~ Employee discount programme ~ Employee support for financial and wellbeing ~ A \”community first, company second\” culture based on Core Values that really matter. ~