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- Tasks: Support innovative legal processes by managing essential administrative functions in a dynamic team.
- Company: A highly regarded UK and European firm of Patent and Trade Mark Attorneys.
- Benefits: Full-time role with opportunities for professional growth and collaboration.
- Why this job: Join a passionate team and contribute to cutting-edge IP work while developing your skills.
- Qualifications: Minimum 2 years' experience in an intellectual property firm and strong communication skills.
- Other info: Ideal for detail-oriented individuals looking to thrive in a fast-paced legal environment.
The predicted salary is between 36000 - 60000 £ per year.
Are you detail-oriented, proactive, and passionate about supporting innovative legal processes? A highly regarded UK and European firm of Patent and Trade Mark Attorneys is seeking a skilled Formalities Administrator to join their dynamic Formalities Department in London. In this full-time role, you will be central to managing essential administrative functions that support the firm’s success, collaborating with talented professionals and contributing to cutting-edge IP work.
What You’ll Do:
- You’ll support the Formalities Department by monitoring email inboxes, managing deadlines, liaising confidently with clients and fee earners, and preparing critical documents for patent and trade mark filings.
- Your tasks will include processing new orders, handling international patent filings, managing renewals, and maintaining detailed records.
- Your efforts will help ensure the smooth operation of formalities processes that underpin the legal team's productivity.
What We Require:
- Minimum of 2 years’ experience in an intellectual property firm
- Exceptional attention to detail and strong literacy skills
- Confident communication and excellent organizational abilities
- Ability to work calmly under pressure and meet deadlines
- A team-oriented attitude with a willingness to learn and adapt
Nice to Have:
- CIPA qualification or similar legal qualifications
- Previous experience maintaining high-accuracy records
- Flexibility to work extra hours when needed
Preferred Education & Experience:
- Proven track record in IP formalities or administrative support within a legal or patent environment
Formalities Administrator in City of London employer: Davies Talent Solutions
Contact Detail:
Davies Talent Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Formalities Administrator in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they operate, so you can tailor your responses to show you're a perfect fit for their team.
✨Tip Number 3
Practice your communication skills! As a Formalities Administrator, you'll need to liaise confidently with clients and colleagues. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Formalities Administrator in City of London
Some tips for your application 🫡
Show Off Your Attention to Detail: As a Formalities Administrator, attention to detail is key! Make sure your application is free from typos and errors. We want to see that you can present information clearly and accurately right from the start.
Tailor Your Application: Don’t just send a generic CV and cover letter. Take the time to highlight your relevant experience in intellectual property and how it aligns with what we’re looking for. We love seeing candidates who understand our needs!
Be Confident in Your Communication: Since you'll be liaising with clients and fee earners, showcase your communication skills in your application. Use clear and concise language, and don’t hesitate to express your enthusiasm for the role and the firm!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which we love!
How to prepare for a job interview at Davies Talent Solutions
✨Know Your Stuff
Make sure you brush up on the basics of intellectual property and the specific role of a Formalities Administrator. Familiarise yourself with common terms and processes, as this will show your genuine interest and understanding of the field.
✨Showcase Your Attention to Detail
Since this role requires exceptional attention to detail, prepare examples from your past experience where your meticulousness made a difference. Whether it’s catching an error in a document or managing tight deadlines, be ready to share these stories.
✨Practice Confident Communication
You’ll need to liaise with clients and fee earners, so practice articulating your thoughts clearly and confidently. Consider doing mock interviews with a friend or using online resources to refine your communication skills.
✨Demonstrate Team Spirit
This position is all about collaboration, so think of instances where you’ve worked well in a team. Be prepared to discuss how you adapt to different roles within a group and how you contribute to a positive team dynamic.
