At a Glance
- Tasks: Support the Executive Assistant with admin tasks and manage schedules.
- Company: Join a dynamic team at a leading organisation with a supportive culture.
- Benefits: Flexible hours, permanent role, and opportunities for growth.
- Other info: Perfect for those looking to kickstart their career in administration.
- Why this job: Gain valuable experience while making a real impact in a professional environment.
- Qualifications: Strong communication skills and proficiency in Microsoft Office required.
The predicted salary is between 25000 - 30000 € per year.
We are seeking a professional, proactive individual with excellent administrative skills to provide a confidential, streamlined service to the Executive Assistant. This role will be based at our head office.
Responsibilities:
- Provide day-to-day administrative and general support to the Executive Assistant.
- Respond positively and proactively to work issued directly by the Executive Team.
- Scheduling appointments and organising diary entries.
- Setting reminders for meetings and appointments, acting as ‘gatekeeper’ to meeting requests, ensuring adequate time allocation/travel time for meetings.
- Assist with travel and hotel arrangements.
- Taking notes at meetings, preparing the minutes and subsequently distributing to all participants.
- For agreed stakeholders, screen and action emails and telephone calls as instructed by the EA.
- Provide e-mail management support including organisation and filtering of e-mail inbox.
- Assist with planning and delivery of corporate and special events.
- Produce, print, collate information, organise and ensure the distribution of papers/reports in advance of meetings and seminars.
- Support with dealing with direct contact with customers.
- Conduct relevant research on behalf of the EA.
- Follow up on agreed action items from meetings.
- Provide administrative support to associated businesses as required by the Executive Team.
- Deputise for the EA in their absence.
- File management including collating and filing expenses.
Qualifications:
- Strong verbal and written communication skills is essential.
- Excellent attention to detail.
- Excellent organisation and people management skills.
- Ability to prioritise and multitask efficiently.
- Ability to respect confidentiality whilst also acting with discretion and tact is essential.
- Proficiency in Microsoft Office programs.
- Full UK driving licence is essential.
If you are interested in applying for this position, please email hr@davidsonsgroup.co.uk.
Junior PA in Ibstock employer: Davidsons Homes
At Davidson's Group, we pride ourselves on fostering a supportive and dynamic work environment that values professional growth and collaboration. As a Junior PA at our head office, you will enjoy flexible working hours, a commitment to work-life balance, and opportunities to develop your administrative skills while supporting our Executive Team. Join us to be part of a team that encourages innovation and provides a platform for meaningful contributions in a vibrant corporate culture.
StudySmarter Expert Advice🤫
We think this is how you could land Junior PA in Ibstock
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute as a Junior PA. Practice common interview questions and think of examples that showcase your skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Junior PA in Ibstock
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Junior PA role. Highlight your administrative skills, attention to detail, and any relevant experience that shows you can support an Executive Assistant effectively.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific examples of how you've successfully managed tasks like scheduling or email management in the past.
Showcase Your Communication Skills:Since strong verbal and written communication skills are essential, make sure your application is clear and professional. Avoid jargon and keep it straightforward, showing us you can communicate effectively.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates regarding your application!
How to prepare for a job interview at Davidsons Homes
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Junior PA. Familiarise yourself with tasks like scheduling appointments, managing emails, and taking meeting minutes. This will help you demonstrate your knowledge and show that you're proactive.
✨Showcase Your Communication Skills
Since strong verbal and written communication skills are essential for this role, prepare examples of how you've effectively communicated in previous positions. Be ready to discuss how you handle confidential information and maintain discretion.
✨Demonstrate Your Organisational Skills
Bring along examples of how you've successfully managed multiple tasks or projects at once. You could even create a simple timeline or checklist to illustrate your organisational abilities. This will help the interviewers see that you can prioritise and multitask efficiently.
✨Ask Insightful Questions
Prepare thoughtful questions about the company culture, the Executive Assistant's working style, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
