Exams Officer

Main Duties and Responsibilities:

• In liaison with the Senior Leadership Team (SLT), operate, manage, and coordinate whole academy examinations.
• Work closely with the Data Officer and Exams and Data assistant.
• Be responsible for the smooth running and administration of all internal and public examinations.
• Liaise with teachers, students, parents, and examination boards regarding examination requirements, entries, results, and communications, ensuring adherence to all Awarding Bodies' regulations.
• Liaise with the Leadership Team, Curriculum Leaders, and other relevant staff regarding examination entries, coursework, and assessment procedures and protocols.
• Create exam schedules for internal and external exams, ensuring all relevant room bookings and liaison with relevant staff.
• Download all relevant base data (exam boards) into SIMs Exams Management system.
• Ensure that all required information, including that for external candidates, is obtained and submitted accurately within set deadlines.
• Keep up to date with all JCQ rules and regulations and deadlines.
• Process post-results enquiries and communicate this to departments, pupils, and parents.
• Manage all aspects of the conduct of both public and internal examinations as per examination board requirements and school policies and procedures.
• Update senior leadership with exam schedules and update the academy website and other systems.
• Process and issue examination results in line with examination board requirements and academy policies and procedures.
• Line manage all examination invigilators, including their employment, induction, training, timesheets, and rotas.
• Liaise with the SEND team to organise access arrangements for all students who have special educational needs for exams.
• Apply to JCQ for examination concessions for pupils when notified by the Assistant SENCo.
• Ensure that all policies relating to internal and external examinations are up to date, approved by Governors, and available on the academy website.
• Keep up to date records and procedures for JCQ onsite inspection.
• Establish, in liaison with the Assistant Head academic, contingency plans in case of emergencies.
• Ensure compliance with data protection regulations.
• Oversee and manage the exams budget, keeping up to date records.
• Work closely with the Data Officer.
• Line manage and coordinate the work of the Exams and Data assistant in conjunction with the Data Officer.
• Prepare/collate data and information for the academy prospectus and other publications as required.
• Attend relevant meetings and training sessions as required.
• Keep abreast of developments and changes in fields relevant to the role.
• Perform other reasonable duties as required by the Headteacher.