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- Tasks: Join our team to provide essential admin support and manage the reception area.
- Company: Dynamic practice in Edinburgh with a supportive work environment.
- Benefits: Gain valuable experience, develop skills, and enjoy a collaborative atmosphere.
- Why this job: Perfect opportunity for those looking to kickstart their career in a vibrant setting.
- Qualifications: Organised, team player with good Microsoft Office skills and attention to detail.
- Other info: Great chance to learn and grow within a friendly and professional team.
We are looking for an enthusiastic person to join our Business Support team. This team provides administrative assistance across the entire Practice in a variety of ways.
To oversee the reception area, deal with all incoming telephone calls and visitors to the office. Provide administrative support to the Office Manager and Practice Manager, Directors, engineers, and technicians. Provide administration support with tenders, competitions, and submissions.
Responsibilities
- Reception/Administration
- Answering telephones - first point of contact
- New business
- Processing incoming/outgoing mail
- Taxis/Copy shop inputting
- Maintaining PPE
- Organising CPD lunches
- Greeting visitors and providing refreshments
- Logging and monitoring new work enquiries
- Converting jobs in Workspace (project management system)
- Maintaining filing systems
- General administration and office tasks
- Job conversions
- Invoicing, managing fee charts and project owner reports
- Weekly won system checks
- Assisting a section of engineers and technicians
- Assisting with ad hoc duties
- Administration Department Tasks/Competitions
- Cube store - physical & electronic
- Archiving - physical & electronic
- Collating information for submissions
- Assisting Office Manager and Senior Management with submissions, if required
- Providing Design Team Leaders with PQQ/Tender information in requested format
Skills & Qualifications
- A good understanding of Microsoft Word and Excel
- An organised approach and good time management skills
- The ability to work well as part of a team
- Computer literacy and good typing skills
- A good level of English spelling and grammar
- Accuracy and attention to detail
- Ability to use own initiative but also know when matters need to be referred to a supervisor
- Good level of IT literacy and use of Microsoft Office applications
Business Support Administrator - Edinburgh employer: David Narro Associates
Contact Detail:
David Narro Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Support Administrator - Edinburgh
✨Tip Number 1
Get to know the company! Research their values and recent projects. When you walk into that interview, you want to show them you’re not just another candidate – you’re genuinely interested in what they do.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you’ll feel when it’s showtime.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you’re looking sharp. A smart outfit can boost your confidence and show that you take the opportunity seriously.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’d be a perfect fit!
We think you need these skills to ace Business Support Administrator - Edinburgh
Some tips for your application 🫡
Show Your Enthusiasm: We want to see your excitement for the role! Make sure to express why you're keen on joining our Business Support team and how you can contribute to our vibrant office atmosphere.
Tailor Your CV: Don’t just send a generic CV. Highlight your relevant experience, especially in administration and customer service. We love seeing how your skills match what we’re looking for!
Nail the Cover Letter: Your cover letter is your chance to shine! Use it to tell us about your organisational skills and how you handle multiple tasks. Keep it friendly and professional – we want to get to know you!
Apply Through Our Website: Make sure to apply through our website for the best chance of getting noticed. It’s super easy and ensures your application lands directly in our hands!
How to prepare for a job interview at David Narro Associates
✨Know Your Role
Make sure you understand the key responsibilities of a Business Support Administrator. Familiarise yourself with tasks like managing the reception area, handling phone calls, and supporting the Office Manager. This will help you demonstrate your knowledge and enthusiasm during the interview.
✨Showcase Your Skills
Highlight your proficiency in Microsoft Word and Excel, as well as your organisational skills. Prepare examples of how you've used these skills in previous roles, especially in administrative tasks or team settings. This will show that you're ready to hit the ground running.
✨Prepare for Common Questions
Anticipate questions related to time management, teamwork, and problem-solving. Think of specific scenarios where you've successfully managed multiple tasks or worked collaboratively with others. This will help you articulate your experiences clearly and confidently.
✨Ask Insightful Questions
At the end of the interview, be ready to ask questions about the team dynamics, company culture, or specific projects. This shows your genuine interest in the role and helps you assess if it's the right fit for you. Plus, it leaves a positive impression on the interviewers!
