Construction Administrator

This is a fantastic opportunity for a highly organised and motivated Administrator to join a respected, family-run M&E Building Services contractor supporting their estimating, operations, and project delivery teams. The business is growing, offers excellent long-term stability, and provides a high-quality working environment with a modern approach to employee wellbeing, including a 4.5-day working week (Monday to Thursday 8.30am to 5.00pm, and Fridays 8.30am to 1.00pm).

The Role

As a Pre-Construction Administrator, you will play a key role in supporting the pre-construction and project teams with administrative and document control activities. This is a varied and rewarding position where strong organisation, accuracy, and communication skills are essential.

• Document Control & Administration

• Managing documents, drawings, specifications, and reports
• Maintaining accurate logs, registers, and filing systems
• Uploading, editing, saving, and distributing documents
• Preparing tender documents, letters, and presentations
• Supporting the transition from tender folders to job folders upon contract award

• Logging new enquiries into the CRM system
• Setting up quote folders and maintaining tender boards
• Preparing subcontract and material enquiries
• Collating information for tender submissions
• Chasing outstanding quotations from suppliers and subcontractors

• General office administration
• Answering incoming calls and greeting visitors
• Supporting meetings, events, and client activities
• Assisting with pre-qualification questionnaires and compliance requirements

• Coordinating health and safety documentation
• Assisting with audits, inspections, and associated paperwork
• Supporting the upkeep of accreditations and training records

This role would suit an organised administrator looking to build long-term experience within a construction or M&E contractor and who enjoys being a central support point for multiple teams.

About You

To be suitable for this role, you should have:

• Strong administration and document control experience
• Experience within construction, M&E, engineering, or a project-led environment
• Proficiency in Microsoft Word, Excel, Outlook, and general IT systems
• Excellent organisational and communication skills
• A proactive approach with the ability to work to deadlines
• Strong attention to detail and a stable work history

Full training will be provided on company-specific systems, software, and processes.

Remuneration Package – Pre-Construction Administrator

• Salary: £23,000 – £28,000 (dependent on experience)
• 4.5-day working week (Mon–Thu 8.30am–5.00pm, Fri 8.30am–1.00pm)
• 25 days holiday plus bank holidays
• Additional 2 days holiday after one year (birthday month and anniversary month)
• Two-week Christmas shutdown (5 days taken from allowance)
• Company bonus scheme
• Monthly performance bonus (details discussed at interview stage)
• Pension scheme (5% employer contribution)
• Life assurance (6 × basic salary)
• Full training and development support
• Employee shareholding (2% share allocation for all staff)

Next Steps

If you would like to be considered for this position of Pre-Construction Administrator, please apply online today, or contact Rob at David Leslie Ltd for an informal and confidential discussion.

About David Leslie Ltd

David Leslie Ltd is a family-run construction recruitment consultancy with over 20 years’ experience connecting professionals and employers across the UK. Specialising in the Building, Fit-Out, and M&E Building Services sectors, our approach is built on trust, integrity, and long-term partnerships, ensuring both clients and candidates receive a service that is personal, transparent, and expertly delivered.