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- Tasks: Provide essential office support, manage documents, and assist with invoicing.
- Company: Join a growing manufacturing company in Birkenhead with a supportive team culture.
- Benefits: Flexible part-time hours, ongoing training, and a friendly work environment.
- Why this job: Be part of a reliable team in a thriving business and make a real impact.
- Qualifications: 3 years admin experience, SAP knowledge, and strong teamwork skills required.
- Other info: Opportunity for learning and career growth in a dynamic setting.
The predicted salary is between 13 - 16 £ per hour.
We are looking to support our client based in Birkenhead with a requirement for an Office Administrator on a part time contract basis working 25 hours per week. This is a contract role only running for 12 months. Extensions cannot be guaranteed but successful candidates will look to be retained subject to workload.
This is a part time contract working 25 hours per week, however flexibility to increase this may occasionally be required - covering sickness and absences. It will be necessary to work 8 hours on Fridays as core hours, and also on days that land as month end. The other 17 hours are flexible and can be worked on site as required with general office hours Monday – Friday 8:30 – 17:00.
We are looking for a minimum of 3 years prior working experience as an Office Administrator or within administration roles - including time spent within invoice processing, document preparation, and file maintenance. Prior SAP experience is mandatory. The client works in the manufacturing sector in a busy plant environment, and some experience in a similar position will be beneficial. Training and support will be provided on an ongoing basis by the current team and plant logistics manager.
Key Duties and Responsibilities:You will provide comprehensive office administration support by undertaking clerical and coordination activities. What you´ll be doing:
- Scanning documents into the company system (SAP)
- Checking Invoices and scanning them to overseas offices.
- Ordering of any relevant stationary
- Accruals
- Creating POR's
We are looking for someone with:
- Good level of numeracy and literacy
- Proficient with Microsoft Word, PowerPoint and Excel
- Ideally knowledge of SAP as well as initial experience with invoices
- Excellent team player
- Ability to show initiative and propose solutions to issues identified
- Investment in your learning
- A friendly, small team environment with colleagues who support each other, share ideas, take responsibility, which all contributes to the success of the business
- Easy access to colleagues in planning, logistics, engineering etc. and management
- A collegial environment where we treat each other with mutual respect and appreciation
The list of duties included in this Office Administrator job description are not exhaustive. Duties may alter in nature occasionally and from time to time employees may be asked to carry out other reasonable duties.
Office Administrator employer: DATS Recruitment Ltd
Contact Detail:
DATS Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute as an Office Administrator. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice common interview questions related to administration tasks, like invoice processing and document management. Being ready with examples from your past experience will boost your confidence and impress the interviewers.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing familiar faces from our community, so make sure to let us know you're interested!
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as an Office Administrator. Focus on your skills in invoice processing, document preparation, and any SAP experience you have. We want to see how your background fits with what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your previous experience and how it aligns with our needs. Remember, we love a bit of personality, so let your enthusiasm show!
Be Clear and Concise: When filling out your application, keep it straightforward. We appreciate clarity, so avoid jargon and get straight to the point. Highlight your key achievements and skills that relate to the job description.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at DATS Recruitment Ltd
✨Know Your SAP Inside Out
Since prior SAP experience is mandatory for this role, make sure you brush up on your skills. Familiarise yourself with common functions and processes in SAP that relate to invoice processing and document management. Being able to discuss your experience confidently will show the interviewer that you're ready to hit the ground running.
✨Showcase Your Administrative Skills
Prepare examples from your past roles that highlight your experience in office administration. Think about specific tasks like document preparation, file maintenance, and invoice checking. Be ready to explain how you handled challenges and what solutions you proposed, as this will demonstrate your initiative and problem-solving abilities.
✨Flexibility is Key
This position requires flexibility in working hours, especially during month-end. Be prepared to discuss your availability and willingness to adapt to changing schedules. Highlight any previous experiences where you successfully managed flexible work hours or covered for colleagues, as this will show your commitment to the team.
✨Emphasise Teamwork and Communication
The job involves working closely with a small team, so it's important to convey your ability to collaborate effectively. Share examples of how you've worked as part of a team in the past, and be ready to discuss how you communicate with colleagues across different departments. This will help illustrate that you’re a great fit for their collegial environment.
