Business & Sales Support Administrator

Datasite and its associated businesses are the global centre for facilitating economic value creation for companies across the globe. From data rooms to AI deal sourcing and more. Here you’ll find the finest technological pioneers: Datasite, Blueflame AI, Grata, and Sherpany. They all, collectively, define the future for business growth. Apply for one position or as many as you like. Talent doesn’t always just go in one direction or fit in a single box. We’re happy to see whatever your superpower is and find the best place for it to flourish. Get started now, we look forward to meeting you.

Job Description:

PA to support the Head of Northern Europe and two VP’s of Sales in the fast-paced London HQ office and additional Sales Team support.

Essential Duties and Responsibilities

• Provide comprehensive, efficient, and effective administration support to three Senior Sales Leaders & Ad Hoc Sales Team Support.
• Demonstrate initiative by planning ahead, staying organised, and proactively supporting stakeholders to ensure smooth day-to-day operations.
• Coordinate internal and external meetings, including room bookings and agendas. Ensure effective time management and prioritisation of meetings and business commitments.
• Events Support – Act as a key on-site point of contact at events alongside Marketing team, managing registration desks, guest arrivals, and smooth day-of execution.
• Women in Dealmaking initiative: oversee attendee management including invitations, registrations, RSVP tracking, waitlists, and client communications, handle catering arrangements, pre-orders, dietary requirements, and supplier coordination. Be responsible for co-hosting bi-weekly meeting, bringing your ideas and turning them into events.
• Maintain awareness of market trends, emerging venues, and networking opportunities to ensure a fresh and forward-thinking approach to client engagement.
• Expense management- submitting expenses on behalf of the three VP’s of Sales in timeline with company policy, ensuring all details are listed in each report.
• Coordinate domestic and international travel arrangements including flights, accommodation, transport, and detailed itineraries.
• Manage changing priorities and last-minute requests in a fast-paced environment while maintaining high attention to detail.
• Support tracking and reporting of team activity metrics and pipeline information across the business. Working knowledge of Salesforce is beneficial, including updating records, extracting data, and supporting reporting requirements.
• Support wider business operations and team initiatives as required, demonstrating flexibility and a proactive approach.
• Support the London Sales Team with ad hoc requests such as purchases and organising of client events.
• Provide additional event management support for sales including venue sourcing, registration and on occasion attending events to host and/or co-ordinate.
• Responsible for the end-to-end purchase order management of any costs through the purchasing card.
• Undertake various types of research for special project work as directed.
• Maintain a good working knowledge of the relevant sales and operations functions and priorities of the organization.
• Other duties as may be requested on an ad hoc basis.

Personal Attributes

• Team player who works productively with a wide range of people and personalities.
• Able to self-motivate and support other team members.
• Highly organised with excellent ability to prioritise tasks under pressure and with effective time management.
• Is flexible and adaptable in approach.
• At all times demonstrate a high degree of confidentiality, discretion, and professionalism.
• Takes an active role in personal development and frequently reviews individual objectives.
• Professionally manages all enquiries, workload, and conflicting priorities to timely deadlines.
• Ability to effectively problem solve.
• Ability to work with the minimum of supervision, determine priorities and deal with conflicting demands.
• Comfortable in a fast-paced, dynamic environment with the ability to meet multiple deadlines. Manages time effectively and adapts quickly to changing priorities.

Skills

• Fluent in English, both speaking and writing.
• Strong aptitude for effective cross-functional collaboration.
• Effective listening, communication (verbal and written), and presentation skills.
• Excellent time management.
• Proactive and logical thinking with strong attention to detail.

Knowledge and Experience

• 5+ years of experience of providing administration support.
• Good technical abilities including use of Microsoft Office Suite.
• Able to work outside normal office hours from time to time, including evenings and occasional weekend work as and when required.
• Demonstrate service orientation with a desire to exceed customer expectations.
• Experience of working on Salesforce and Concur systems highly desired.

Our company is committed to fostering a diverse and inclusive workforce where all individuals are respected and valued. We are an equal opportunity employer and make all employment decisions without regard to race, colour, religion, sex, gender identity, sexual orientation, age, national origin, disability, protected veteran status, or any other protected characteristic. We encourage applications from candidates of all backgrounds and are dedicated to building teams that reflect the diversity of our communities.