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- Tasks: Support senior leaders with executive schedules, meetings, and office operations.
- Company: Global insurance firm offering a dynamic and collaborative work environment.
- Benefits: Hybrid working model, competitive salary, and opportunities for professional growth.
- Why this job: Be at the heart of executive operations and drive impactful business change.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
- Other info: Fast-paced role with exposure to senior stakeholders and exciting projects.
The predicted salary is between 36000 - 60000 £ per year.
We’re supporting a global insurance firm in London to hire an outstanding Business Support & Executive Assistant to sit at the centre of their executive and office operations. This is a high-visibility role supporting senior leaders and committees, combining classic EA responsibilities with office management, governance support, and involvement in business change initiatives. It suits someone who is calm under pressure, detail-driven, and trusted to operate confidently with senior stakeholders.
The role:
- You’ll provide end-to-end business and administrative support to the Executive Management Team and senior functions, ensuring the smooth running of executive schedules, meetings, travel, and governance activity, while also playing a key role in office operations.
Key responsibilities include:
- Complex diary and calendar management across UK and international time zones
- Full coordination of executive travel, meetings, and events (including compliance documentation)
- Supporting senior teams with meetings, minute-taking, action tracking, and presentations
- Acting as Secretary to assigned committees: agendas, pre-reads, minutes, actions, and follow-up
- Supporting office management, visitors, and internal/external events
- Monitoring expenses and invoices aligned to monthly financial close
- Acting as a Business Change Champion, supporting IT and operational change initiatives
About you:
- Proven experience as an Executive Assistant / Business Support professional, ideally within insurance, financial services, or a professional services environment
- Exceptionally organised with strong attention to detail
- Confident supporting senior executives and committees
- Strong written and verbal communication skills
- Highly proficient in Microsoft Office
- Adaptable, discreet, and comfortable working at pace
Executive Assistant & Business Support Manager in London employer: DATAHEAD
Contact Detail:
DATAHEAD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant & Business Support Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the insurance and financial services sectors. We all know that sometimes it’s not just what you know, but who you know. Attend industry events or webinars to meet potential employers and make a lasting impression.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially since this role involves supporting senior leaders. We recommend practising common interview questions and tailoring your answers to highlight your experience in executive support and office management.
✨Tip Number 3
Showcase your skills! Create a portfolio that highlights your achievements as an Executive Assistant. Include examples of complex diary management, travel coordination, and any business change initiatives you've been part of. This will help us see how you can add value to the team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. Let’s get you that dream job!
We think you need these skills to ace Executive Assistant & Business Support Manager in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant & Business Support Manager role. Highlight your experience in managing complex diaries, supporting senior executives, and any relevant skills that match the job description.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've successfully supported senior leaders and managed office operations in the past.
Showcase Your Skills: Don’t forget to showcase your strong written and verbal communication skills. Whether it's in your CV or cover letter, make sure to demonstrate how you’ve effectively communicated with stakeholders and managed meetings.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensure it gets the attention it deserves!
How to prepare for a job interview at DATAHEAD
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant & Business Support Manager. Familiarise yourself with complex diary management, travel coordination, and governance support. This will help you speak confidently about how your skills align with the role.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your exceptional organisational abilities. Think of situations where you managed multiple tasks under pressure or coordinated events successfully. Being able to articulate these experiences will show that you can handle the demands of supporting senior leaders.
✨Communicate Clearly and Confidently
Since strong communication skills are essential for this role, practice articulating your thoughts clearly. During the interview, be concise and direct in your responses. Don’t hesitate to ask for clarification if a question isn’t clear; it shows you’re engaged and thoughtful.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and adaptability. Prepare for questions like how you would handle a last-minute change in an executive's schedule or manage conflicting priorities. This will demonstrate your ability to think on your feet and remain calm under pressure.
