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- Tasks: Manage documentation flow for critical infrastructure projects and ensure compliance with standards.
- Company: Join a leading firm in the data centre industry, based in Chelveston.
- Benefits: Gain valuable experience in a dynamic environment with potential for career growth.
- Why this job: Be at the heart of exciting projects and make a real difference in document management.
- Qualifications: Experience in document control and familiarity with EDMS platforms required.
- Other info: Collaborative team atmosphere with opportunities to enhance your skills.
The predicted salary is between 30000 - 40000 £ per year.
Datacenter People are helping their client to hire a Document Controller for a project based in Chelveston, Northampton. As the Document Controller you will be responsible for managing the flow of documentation across the design, construction, and handover phases of critical infrastructure projects. This role ensures that all project documents are controlled, distributed, stored, and reported in line with client, regulatory, and quality requirements. The postholder will also support broader coordination tasks within the delivery team to maintain project efficiency and compliance.
Key Responsibilities:
- Establish, implement, and maintain a structured document control system aligned with client and project standards.
- Create and manage document/drawing numbering conventions, folder hierarchies, and metadata requirements.
- Process, log, and track all incoming and outgoing documentation including drawings, RFIs, submittals, and correspondence.
- Maintain document registers and version control, ensuring audit trails are complete and accurate.
- Perform regular quality checks to ensure documentation complies with agreed naming conventions and content requirements.
- Liaise with general contractors, consultants, and internal project teams to coordinate document submissions and approvals.
- Represent the client during document control reviews, handovers, and audits.
- Support the delivery team with real-time status updates on document readiness, RFS milestones, and O&M submissions.
- Assist with meeting coordination, action tracking, and production of reports and presentations.
- Implement and maintain document management systems such as SharePoint, Aconex, and Procore.
- Support onboarding of team members onto document control platforms and processes.
- Assist in identifying improvements to document workflows and compliance monitoring.
- Generate and maintain trackers and dashboards for document progress, review cycles, and outstanding items.
- Prepare reports for senior management, summarising document readiness and delivery compliance.
- Support audits and QA reviews by ensuring traceability of all controlled documents.
Skills & Experience:
- Experience working in document control and coordination roles within construction or data centre environments - Ideally General Contractor/Developer side.
- Proficiency with EDMS platforms (e.g. SharePoint, Procore, Aconex).
- Understanding of ISO standards, QA processes, and RFS/O&M handover procedures.
- Strong organisational and communication skills with the ability to manage competing priorities.
- Experience supporting cross-functional project teams and interfacing with client representatives.
We regret that due to the high volume of applications we are unable to acknowledge each one. Please bear in mind that if you are selected for interview we will contact you within the next seven days.
Document Controller - Development/Projects employer: Datacenter People
Contact Detail:
Datacenter People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller - Development/Projects
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and data centre sectors. We all know that sometimes it’s not just what you know, but who you know that can get you in the door.
✨Tip Number 2
Prepare for those interviews! Research the company and their projects, especially in document control. We want you to show them you’re not just another candidate, but the perfect fit for their team.
✨Tip Number 3
Show off your skills with a portfolio! If you’ve got examples of your document control work, bring them along. We love seeing how you’ve managed documentation in past projects – it speaks volumes about your capabilities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. We’re here to help you land that Document Controller role!
We think you need these skills to ace Document Controller - Development/Projects
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience in document control and coordination, especially in construction or data centre environments. We want to see how your skills match the key responsibilities listed in the job description!
Showcase Your Skills: Don’t forget to showcase your proficiency with EDMS platforms like SharePoint, Procore, or Aconex. Mention any relevant ISO standards or QA processes you’re familiar with. This will help us see that you’re the right fit for our team!
Be Clear and Concise: When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to read through your experience and skills. Remember, we’re looking for someone who can manage documentation efficiently!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can’t wait to hear from you!
How to prepare for a job interview at Datacenter People
✨Know Your Documents Inside Out
As a Document Controller, you'll be managing critical documentation. Make sure you familiarise yourself with the types of documents you'll be handling, such as RFIs and submittals. This will not only show your expertise but also your commitment to the role.
✨Showcase Your Tech Savvy
Since you'll be using platforms like SharePoint and Procore, brush up on these tools before the interview. Be ready to discuss your experience with EDMS platforms and how you've used them to improve document workflows in past roles.
✨Demonstrate Organisational Skills
Highlight your ability to manage competing priorities and maintain document registers. Prepare examples of how you've successfully implemented document control systems or improved existing ones, as this will resonate well with the interviewers.
✨Communicate Effectively
Strong communication is key in this role. Practice articulating how you've liaised with various stakeholders in previous projects. Being able to convey complex information clearly will set you apart from other candidates.