Technical Purchasing Coordinator in Chesterfield

Location: Chesterfield (office-based)

Salary: £27k

Benefits: Private Medical Insurance, pension scheme + more

Start Date: ASAP

Reports to: Enterprise Solutions Manager

Hours of work: Full Time

Experience: 5+ years

Language: English (Required)

Why this role matters

At Databarracks, resilience depends on precision. Behind every successful deployment, renewal, and customer solution is a purchasing function that gets the detail right first time. As a Technical Purchasing Coordinator, you’ll play a vital operational role — ensuring hardware, contracts, pricing, and supplier processes run smoothly and accurately. Your work will directly impact customer satisfaction, service delivery, and commercial performance.

About Databarracks

We’re leaders in business resilience, disaster recovery, and cyber security. We enable our customers to operate with confidence when the worst happens. We’ve grown by combining technical expertise with strong operational foundations. Our Enterprise Solutions team ensures the right equipment, contracts, and supplier relationships are in place to support both our customers and our internal teams. We’re collaborative, detail-driven, and proud of the standards we maintain.

The Role

This is not just an administrative purchasing role. You’ll sit at the centre of sales, suppliers, and service delivery – owning the end-to-end coordination of quotes, purchase orders, hardware procurement, and contract records. You’ll ensure pricing accuracy, maintain SAP records, manage RMAs, and keep maintenance agreements and SLAs up to date. Your attention to detail will protect margin, prevent delays, and ensure customer commitments are met.

Responsibilities

• Raise and input sales quotes into SAP
• Request and chase supplier quotations via internal sales requests
• Validate pricing and information to ensure quote accuracy
• Raise purchase orders with suppliers
• Receipt goods and process goods received notes
• Order hardware for Databarracks, COOLSPIRiT, and Plan B sites
• Manage RMA and hardware return procedures
• Maintain accurate customer service contract records within SAP
• Ensure SLAs, terms, renewal dates, and maintenance schedules are correctly recorded
• Act as a key coordination point between Sales, suppliers, and internal teams

What we’re looking for

Experience & Background

• Experience working with customers and suppliers (essential)
• Technical interest or background in IT (essential)
• Experience using SAP (desirable)
• Experience using Salesforce (desirable)
• Previous purchasing or sales environment experience (desirable)

Skills & Behaviours

• Strong attention to detail with high levels of accuracy
• Confident using Microsoft Office and general IT systems
• Organised and methodical, able to prioritise workloads effectively
• Comfortable working in a fast-paced, deadline-driven environment
• Strong multitasking capability
• Process-driven with a structured approach to workflow
• Confident communicator, particularly on the phone with suppliers and customers
• Able to work independently and take initiative
• Numerate and literate to an intermediate level or above

What success looks like

• Accurate quotes and pricing with minimal rework
• Timely supplier responses and purchase order processing
• Well-managed hardware orders and RMA procedures
• Up-to-date and accurate contract and SLA records within SAP
• Smooth coordination between Sales and Enterprise Solutions

What you’ll get

• A structured role with clear responsibility and ownership
• Exposure to technical IT solutions and supplier management
• Opportunities to develop SAP and systems expertise
• A collaborative team environment
• The chance to play a key role in supporting business growth

Ready to apply? If you’re organised, detail-focused, and enjoy being the operational engine behind technical solutions - we’d love to hear from you. Apply now and join a team where accuracy, accountability, and teamwork matter.