At a Glance
- Tasks: Manage stock, coordinate deliveries, and support warehouse operations across 10 locations.
- Company: Join a dynamic logistics company focused on efficiency and customer satisfaction.
- Benefits: Competitive salary, benefits package, and opportunities for career growth.
- Other info: Fast-paced environment with a focus on teamwork and innovation.
- Why this job: Be the backbone of our warehouses and make a real difference in operations.
- Qualifications: Experience in warehouse admin, strong Excel skills, and excellent communication.
The predicted salary is between 30000 - 30000 € per year.
Location: Alcester/Redditch, Warwickshire
Salary: Up to £30,000 plus benefits
Our client is seeking an experienced Warehouse Administrator to support the day-to-day running of 10 warehouses ensuring accurate stock control, smooth customer communication, timely billing, and efficient operational processes. You will work closely with the Warehouse Manager and warehouse teams to maintain accurate records, streamline admin tasks, and help improve operational efficiency.
Duties:
- Stock Management & Record Keeping
- Maintain and update customer stock spreadsheets daily, ensuring accuracy and consistency across all warehouse locations.
- Process stock movements including goods-in, goods-out, relocations, and adjustments.
- Reconcile physical stock counts with digital records and investigate discrepancies.
- Produce weekly and monthly stock reports for internal use and customer distribution.
- Monitor stock ageing, turnover, and storage utilisation.
- Capacity Planning & Warehouse Coordination
- Track available storage space across all 10 warehouses and flag capacity issues in advance.
- Assist in planning stock allocations and warehouse layout adjustments to maximise efficiency.
- Liaise with warehouse supervisors to coordinate incoming deliveries, dispatches, and customer collections.
- Maintain up-to-date warehouse maps, racking plans, and capacity spreadsheets.
- Customer Management & Communication
- Act as a first point of contact for customer enquiries regarding stock levels, deliveries, collections, and storage requirements.
- Prepare and send customer stock reports, confirmations, and updates.
- Support onboarding of new storage customers, including setting up spreadsheets, documentation, and communication channels.
- Handle customer issues professionally and escalate operational concerns when needed.
- Billing & Financial Administration
- Collate monthly storage charges for all customers based on stock levels, pallet counts, or agreed pricing structures.
- Prepare invoices or billing summaries for the accounts team.
- Track additional charges such as handling fees, container unloading, or special services.
- Maintain accurate financial records related to storage activity.
- General Administrative Support
- Maintain organised digital and physical filing systems for customer records, stock sheets, delivery notes, and warehouse documents.
- Assist with creating and improving templates, spreadsheets, and internal processes.
- Support compliance tasks such as health & safety documentation, equipment checks, and audit preparation.
- Schedule meetings, site visits, and customer appointments when required.
- Provide general administrative support to the Warehouse Manager and warehouse teams.
Skills Required:
- Strong experience with Excel (formulas, data entry, formatting, pivot tables desirable).
- Previous experience in a warehouse, logistics, or stock-related admin role is preferred.
- Excellent attention to detail and accuracy in data handling.
- Strong communication skills, both written and verbal.
- Ability to manage multiple tasks across multiple warehouse sites.
- Comfortable working independently and taking initiative.
- Good problem-solving skills and ability to investigate discrepancies.
- Experience with stock management systems (optional but beneficial).
- Proactive and able to anticipate operational needs.
- Calm under pressure and able to prioritise effectively.
- Customer-focused with a professional manner.
- Reliable, trustworthy, and committed to maintaining accurate records.
- Highly organised and methodical.
Warehouse Administrator employer: Data Careers
Join a dynamic team in Alcester/Redditch where your role as a Warehouse Administrator will be pivotal in ensuring operational excellence across 10 warehouses. Our company fosters a supportive work culture that values accuracy and efficiency, offering competitive salaries and benefits, alongside opportunities for professional growth and development. With a focus on teamwork and customer satisfaction, you'll find a rewarding environment that encourages innovation and proactive problem-solving.
StudySmarter Expert Advice🤫
We think this is how you could land Warehouse Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, or join online forums. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their operations and think about how your skills can help improve efficiency. This will show you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your communication skills! As a Warehouse Administrator, you'll need to liaise with various teams and customers. Role-play common scenarios with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find roles that match your skills. Plus, it shows you're keen on joining our team and helps us keep track of your application.
We think you need these skills to ace Warehouse Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Warehouse Administrator role. Highlight your experience with stock management, Excel skills, and any relevant admin roles you've had. We want to see how your background fits with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this position. Mention specific examples of how you've improved operational efficiency or managed customer communications in the past. We love a good story!
Show Off Your Attention to Detail:In a role like this, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, so show us you’re meticulous right from the start!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to upload all your documents in one go. Plus, it helps us keep track of your application better!
How to prepare for a job interview at Data Careers
✨Know Your Numbers
As a Warehouse Administrator, you'll be dealing with stock levels and data management. Brush up on your Excel skills, especially formulas and pivot tables, as these will likely come up in the interview. Be ready to discuss how you've used these tools in past roles to manage stock or improve efficiency.
✨Showcase Your Communication Skills
You'll be the first point of contact for customer enquiries, so it's crucial to demonstrate your communication prowess. Prepare examples of how you've effectively handled customer queries or resolved issues in previous positions. This will show that you can maintain smooth customer communication.
✨Be Detail-Oriented
Attention to detail is key in this role. Think of specific instances where your meticulous nature helped prevent errors or improved processes. During the interview, highlight your experience with record-keeping and how you ensure accuracy in your work.
✨Prepare for Problem-Solving Questions
Expect questions that assess your problem-solving abilities, especially regarding discrepancies in stock records. Prepare a couple of scenarios where you identified a problem, investigated it, and implemented a solution. This will showcase your proactive approach and ability to handle pressure.
