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- Tasks: Support the Programming Team with administrative tasks and client accounts management.
- Company: Join DASCH, a leader in disability services, empowering individuals with intellectual disabilities.
- Benefits: Enjoy competitive salary, three weeks vacation, comprehensive training, and health benefits.
- Why this job: Make a real impact in people's lives while growing your career in a supportive environment.
- Qualifications: Two years of admin experience and proficiency in Microsoft Office required.
- Other info: Flexibility in hours and a valid driver's license are essential for this role.
The predicted salary is between 30000 - 42000 ÂŁ per year.
DASCH Support Centre
Winnipeg, MB R3T, CAN
Description
Make a move to a career that cares
Join one of the most innovative organizations in the disability services sector where you can bring joy, independence, and possibility into someone’s life—every single day.
Who we are (more than just a workplace)
DASCH helps people with intellectual disabilities in Winnipeg to reach their full potential. We collaborate with families and allied professionals to support youth and adults so they can live, work, play and thrive in an inclusive, accessible, and responsive environment. Learn more about us at dasch.mb.ca .
What you should know about us:
- We aim to build an inclusive community that values people with intellectual disabilities.
- We support people living in more than 50 homes throughout Winnipeg.
- People at DASCH have access to recreational and life skills development.
- Our DASCHWorks program provides support and opportunities for employment, financial stability, and independence.
- Specialized professionals offer support in areas such as life skills, behaviour management, nutrition, and mental health.
- We are known for exceptional service. Part of that comes from providing our team members with the comprehensive training, support, and recognition they deserve to succeed. This is a place where people can flourish and grow their careers.
What you’ll do (the highlights)
The Administrative Assistant – Programming provides day to day support to the Manager of Quality Care and fulfills administrative tasks associated with the Programming Team including, but not limited to, Transportation, Specialized Support and Resource Services (SSRS) and Client Accounts. The position of Administrative Assistant – Programming functions in a manner consistent with and supports the mission, vision, and values of DASCH.
What that looks like:
- Working Full-Time Monday-Friday days in an office-based position.
- Must be able to flex hours based on operational needs.
- Occasional evening or weekend hours may be needed.
- Receive support and guidance from the Manager of Quality Care.
- Assist with administrative support as required within the Programming Team.
- Assist the Client Accounts Manager in auditing monthly financials and providing support when required.
- Complete van audits as required.
- Send reminder emails to locations regarding Van Documentation submissions.
- Review and communicate issues (errors or omissions) regarding Van Documentation submissions.
- Review invoices as they are received, including but not limited to MPI, Co-Op, Birchwood, Service, Dr. Hook, Duffy’s and Speeding/Parking Tickets.
- Coordinate vehicle appointments when required.
- Assist with licensing preparations and maintain licensing files.
- Maintain the person supported green files at the Support Center including the filing of pertinent information as required.
- Review and upload Location Orientations onto the HRIS.
- Maintain the Program Manager discretionary budgets, providing them with balance updates monthly.
- Maintain strict confidentiality of sensitive information including client records, financial data, and internal communications in accordance with DASCH policies and applicable privacy legislation.
- Complete audits as assigned including, but not limited to financial, employee orientation, licensing, and person supported information.
- Provide front desk support as needed on a rotational basis.
What you bring (and why you’ll thrive here)
DASCH team members are special. They have a mix of the right personal characteristics and specific skills for their work.
- Minimum of two years’ administrative experience.
- Proficient in the use of Microsoft Office, including Word, Excel, Outlook, PowerPoint and Teams.
- Valid driver’s license with access to a reliable vehicle during working hours is required.
- Experience in the use of Human Resource Information Systems (HRIS), Customer Relationship Management (CRM), and Document Management Systems.
- Ability to work outside of normal business hours based on occasion based on operational needs.
Your Characteristics:
- You enjoy working in a team environment and work effectively with others.
- You are detail-oriented, organized, and have great time management skills.
- You thrive in a fast paced and changing environment.
- You listen carefully and communicate clearly in writing and verbally.
- Others find you helpful and positive.
- Details are important to you, and you can follow guidelines.
- Self-awareness allows you to seek feedback, learn and improve.
Pay + perks (how we support you)
- Annual Salary: Starting at $37,440.00
- Three weeks of vacation earned over your first year are available to use as you earn them.
- Six sick or personal use days per year.
- Comprehensive employer-paid training.
- Long-term disability insurance.
- Registered pension plan with 5% employer-matched contributions after one year.
- Family health, dental, vision and life coverage.
- Employee and Family Assistance Program.
- Paid mileage.
- Optional RRSP and TFSA plans.
- Parental leave top-ups.
Ready to apply? (“check” these details first)
Before you click on the “apply now” button, know that to work at DASCH, you have to provide satisfactory background checks, including a Criminal Record Check with a Vulnerable Sector Search, Adult Abuse Registry check and Child Abuse Registry check. We will accept checks you have completed within three months of applying. We will also ask you for employment references.
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Administrative Assistant - Programming employer: DASCH Inc.
Contact Detail:
DASCH Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant - Programming
✨Tip Number 1
Familiarise yourself with DASCH's mission and values. Understanding their commitment to supporting individuals with intellectual disabilities will help you align your responses during interviews and demonstrate your genuine interest in their work.
✨Tip Number 2
Highlight your administrative experience by preparing specific examples of how you've successfully managed tasks similar to those listed in the job description. This could include managing schedules, handling financial audits, or maintaining confidential records.
✨Tip Number 3
Showcase your proficiency in Microsoft Office and any relevant software tools. Consider preparing a brief demonstration or discussing how you've used these tools effectively in past roles to manage data and streamline processes.
✨Tip Number 4
Prepare to discuss your teamwork and communication skills. Since the role involves working closely with various teams, think of examples where you've collaborated effectively and how you’ve contributed to a positive team environment.
We think you need these skills to ace Administrative Assistant - Programming
Some tips for your application 🫡
Tailor Your CV: Make sure to customise your CV to highlight relevant administrative experience and skills that align with the responsibilities of the Administrative Assistant - Programming role. Emphasise your proficiency in Microsoft Office and any experience with HRIS or CRM systems.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for supporting individuals with intellectual disabilities. Mention specific examples of how your skills and experiences make you a great fit for DASCH's mission and values.
Highlight Relevant Experience: In your application, clearly outline your previous administrative roles, focusing on tasks similar to those listed in the job description, such as financial auditing, document management, and maintaining confidentiality.
Proofread Your Application: Before submitting, carefully proofread your application materials for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this position.
How to prepare for a job interview at DASCH Inc.
✨Research DASCH Thoroughly
Before your interview, take the time to learn about DASCH and its mission. Understand their values and how they support individuals with intellectual disabilities. This knowledge will help you align your answers with their goals and demonstrate your genuine interest in the organisation.
✨Highlight Relevant Experience
Make sure to discuss your previous administrative experience, especially any roles that involved teamwork or working in fast-paced environments. Be ready to provide specific examples of how your skills in Microsoft Office and HRIS have contributed to your past successes.
✨Showcase Your Communication Skills
Since the role requires clear communication, prepare to demonstrate your verbal and written communication skills during the interview. You might be asked to explain complex information simply, so practice articulating your thoughts clearly and concisely.
✨Prepare Questions for the Interviewers
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the team dynamics, training opportunities, and how success is measured in the role. This shows your enthusiasm and helps you assess if DASCH is the right fit for you.