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- Tasks: Support daily financial operations and maintain accurate records.
- Company: Join a dynamic team at Alpine Group, known for its collaborative culture.
- Benefits: Enjoy 25 days annual leave, health cash plan, and company bonus scheme.
- Why this job: Gain valuable experience in finance while working in a supportive environment.
- Qualifications: Strong attention to detail and proficiency in accounting software required.
- Other info: Opportunities for career growth and participation in company events.
The predicted salary is between 22400 - 33600 £ per year.
The Purchase Ledger Assistant plays a vital role in supporting the day-to-day financial operations of the company. This position is primarily responsible for assisting with purchase ledger processes, maintaining accurate financial records, and providing administrative support to the Finance Manager. The role also involves close collaboration with other departments and members of the wider finance team across the Alpine Group.
This role requires strong organisational and time management skills, along with a high level of accuracy and attention to detail. The position relies on a solid foundation in administration, bookkeeping, and data analysis, as well as proficiency in a range of IT systems. A methodical and proactive approach to problem-solving is also important for effectively supporting the finance function.
Key Responsibilities:- Maintain accurate financial records and ensure all financial transactions are properly documented.
- Record financial transactions in the company’s accounting software – NetSuite.
- Process invoices, ensuring timely payments to subcontractors and suppliers.
- Liaise with the procurement team to ensure that “on hold” invoices are being reviewed for approval.
- Perform monthly supplier statement reconciliations and follow up on any discrepancies.
- Prepare payment run files for approval and bank upload.
- Resolve supplier queries.
- Assist with month-end closing tasks.
- Monitor overhead expenses to ensure that they are in line with budget.
- Review employee expenses submissions to ensure they are in line with the company’s expenses policy.
- Organise and maintain financial documents for easy access, audit readiness and regulatory compliance.
- Respond to financial queries from team members or external stakeholders in a timely manner.
- Provide general administrative support, including ad hoc administrative tasks e.g. booking group travel arrangements – hotels/flights and arrange company vehicle servicing/MOT.
- Strong attention to detail.
- Excellent communication and interpersonal skills.
- Ability to prioritise workload and meet deadlines.
- Proficiency in accounting software (preferably NetSuite) and Microsoft Office Suite.
- A team-oriented mindset with a proactive approach.
- Approachable, well organised and have excellent time management skills.
- Good background in administration, bookkeeping, various IT systems and data analysing with an excellent eye for detail.
- 25 days Annual Leave (increasing with length of service).
- Holiday Purchase Scheme.
- Company Bonus Scheme.
- Annual Pay Reviews.
- Health Cash Plan.
- Pension.
- Enhanced Sick Pay.
- Enhanced Maternity, Paternity & Shared Parental Pay.
- Company Events.
Purchase Ledger Assistant employer: DAS Fire Limited - Fire Detection and Suppression
Contact Detail:
DAS Fire Limited - Fire Detection and Suppression Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Assistant
✨Tip Number 1
Familiarise yourself with NetSuite, as it's the accounting software used in this role. Consider taking an online course or tutorial to boost your confidence and demonstrate your initiative during the interview.
✨Tip Number 2
Brush up on your organisational skills by creating a mock purchase ledger system. This will not only help you understand the processes better but also give you practical examples to discuss in your interview.
✨Tip Number 3
Network with professionals in finance or accounting roles, especially those familiar with purchase ledgers. Engaging in conversations can provide insights into the role and may even lead to referrals.
✨Tip Number 4
Prepare for potential interview questions by practising how you would handle common scenarios related to supplier queries or invoice discrepancies. This will showcase your problem-solving skills and readiness for the role.
We think you need these skills to ace Purchase Ledger Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in purchase ledger processes, bookkeeping, and financial record keeping. Use keywords from the job description to demonstrate that you meet the requirements.
Craft a Strong Cover Letter: Write a cover letter that showcases your attention to detail and organisational skills. Mention specific examples of how you've successfully managed financial records or resolved supplier queries in previous roles.
Highlight IT Proficiency: Since proficiency in accounting software like NetSuite is essential, ensure you mention any relevant experience with this software or similar systems. Include your skills in Microsoft Office Suite as well.
Showcase Teamwork and Communication Skills: In your application, emphasise your ability to work collaboratively with other departments and your strong communication skills. Provide examples of how you've effectively liaised with team members or external stakeholders in the past.
How to prepare for a job interview at DAS Fire Limited - Fire Detection and Suppression
✨Know Your Numbers
As a Purchase Ledger Assistant, you'll be dealing with financial records and transactions. Brush up on your accounting principles and be prepared to discuss your experience with financial software, especially NetSuite. Highlight any relevant examples where you've maintained accurate records or processed invoices.
✨Demonstrate Attention to Detail
This role requires a high level of accuracy. During the interview, provide specific examples of how you've ensured precision in your previous roles. You might mention instances where your attention to detail helped avoid errors or improved processes.
✨Showcase Your Organisational Skills
The ability to manage multiple tasks is crucial for this position. Be ready to talk about how you prioritise your workload and meet deadlines. Consider sharing a story that illustrates your organisational skills, perhaps involving a busy period where you successfully managed competing priorities.
✨Prepare for Team Collaboration Questions
Since the role involves working closely with other departments, expect questions about teamwork. Think of examples where you've collaborated effectively with others, resolved conflicts, or contributed to team goals. Emphasise your proactive approach and how you support your colleagues.
