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- Tasks: Manage timesheets, invoicing, and compliance for contractors across UK, Germany, and the US.
- Company: Darwin Recruitment is a dynamic staffing agency with a global reach.
- Benefits: Flexible working hours and the chance to work remotely.
- Why this job: Join a supportive team and gain valuable experience in operations and finance.
- Qualifications: Experience in Accounts Payable or Pay & Bill functions is essential.
- Other info: This is a 6-month maternity cover role with potential for future opportunities.
The predicted salary is between 36000 - 60000 £ per year.
Reporting to - Financial Controller
Work pattern - 5 days per week (full-time) we will consider some flexibility in days/hours.
Darwin Recruitment are looking for a Staffing Operations Administrator to join the team for 6 months maternity cover. The opportunity available is focused on Darwin's UK, German and US operations and can be split into 3 main categories:
- Timesheet management and reporting for Contractors and Leased Consultants
- Timely Client invoicing and payment schedules for Contractors and Consultants
- Compliance and Care (20%)
Ensure ongoing compliance of Consultancy staff including permits, right to work, ID verification, payroll structure (Freelance/Employee/B2B).
Onboarding contractors regarding Darwin's systems and processes.
Liaise with customers to ensure timely payments and build strong relations to facilitate ongoing business.
Manage overdue accounts, implementing effective debt recovery procedures and following up with clients as needed.
Provide regular reports on receivables and overdue accounts to senior management.
Experience working in an Accounts Payable / Pay & Bill function.
Team player who can contribute to the facilities management of the local office.
If you feel you have the relevant experience related to the role then please apply today with your most up to date CV.
Darwin Recruitment is acting as an Employment Business in relation to this vacancy.
Operations Administrator Freelance employer: Darwin Recruitment
Contact Detail:
Darwin Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator Freelance
✨Tip Number 1
Familiarise yourself with the specific software and tools used in timesheet management and invoicing. Being able to demonstrate your proficiency in these systems during an interview can set you apart from other candidates.
✨Tip Number 2
Research Darwin Recruitment's operations in the UK, Germany, and the US. Understanding their business model and how they manage compliance and payments across different regions will show your genuine interest in the role.
✨Tip Number 3
Prepare examples of how you've successfully managed client relationships and resolved overdue accounts in previous roles. This will help you illustrate your problem-solving skills and ability to maintain strong client connections.
✨Tip Number 4
Network with current or former employees of Darwin Recruitment on platforms like LinkedIn. Gaining insights into the company culture and expectations can give you an edge in your application and interview process.
We think you need these skills to ace Operations Administrator Freelance
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts payable and operations management. Emphasise any previous roles where you managed timesheets, invoicing, or compliance to align with the job requirements.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your skills and experiences make you a perfect fit for managing contractor relations and ensuring compliance.
Highlight Teamwork Skills: Since the role requires being a team player, include examples of past experiences where you successfully collaborated with others. This could be in a work setting or through volunteer activities.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for the Operations Administrator role.
How to prepare for a job interview at Darwin Recruitment
✨Know Your Numbers
Since the role involves timesheet management and invoicing, be prepared to discuss your experience with financial reporting and accounts payable. Brush up on relevant metrics and examples from your past roles that demonstrate your ability to manage these tasks effectively.
✨Showcase Compliance Knowledge
Understanding compliance is crucial for this position. Be ready to talk about your experience with ID verification, right to work checks, and payroll structures. Highlight any specific instances where you ensured compliance in previous roles.
✨Demonstrate Relationship Building Skills
The job requires liaising with customers for timely payments. Prepare examples of how you've built strong relationships with clients or stakeholders in the past. Emphasise your communication skills and any successful outcomes from these interactions.
✨Be a Team Player
As a Staffing Operations Administrator, you'll need to work well within a team. Think of examples where you've contributed to team success or facilitated collaboration in your previous jobs. This will show your potential employer that you're a good fit for their team-oriented culture.
