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- Tasks: Manage timesheets, invoicing, and compliance for contractors in a dynamic team.
- Company: Join Darwin Recruitment, a vibrant company focused on UK, German, and US operations.
- Benefits: Enjoy flexible working hours and the chance to gain valuable experience.
- Why this job: Be part of a supportive team while enhancing your skills in a fast-paced environment.
- Qualifications: Experience in Accounts Payable or Pay & Bill functions is essential.
- Other info: This role is a 6-month maternity cover with potential for future opportunities.
The predicted salary is between 30000 - 42000 £ per year.
Reporting to - Financial Controller
Work pattern - 5 days per week (full-time) we will consider some flexibility in days/hours.
Darwin Recruitment are looking for a Staffing Operations Administrator to join the team for 6 months maternity cover. The opportunity available is focused on Darwin's UK, German and US operations and can be split into 3 main categories:
- Timesheet management and reporting for Contractors and Leased Consultants
- Timely Client invoicing and payment schedules for Contractors and Consultants
- Compliance and Care (20%)
Ensure ongoing compliance of Consultancy staff including permits, right to work, ID verification, payroll structure (Freelance/Employee/B2B).
Onboarding contractors regarding Darwin's systems and processes.
Liaise with customers to ensure timely payments and build strong relations to facilitate ongoing business.
Manage overdue accounts, implementing effective debt recovery procedures and following up with clients as needed.
Provide regular reports on receivables and overdue accounts to senior management.
Experience working in an Accounts Payable / Pay & Bill function.
Team player who can contribute to the facilities management of the local office.
If you feel you have the relevant experience related to the role then please apply today with your most up to date CV.
Darwin Recruitment is acting as an Employment Business in relation to this vacancy.
German Speaking Operations Administrator employer: Darwin Recruitment
Contact Detail:
Darwin Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land German Speaking Operations Administrator
✨Tip Number 1
Familiarise yourself with the specific operations of Darwin Recruitment, especially in relation to their UK, German, and US markets. Understanding their business model will help you demonstrate your knowledge during any discussions.
✨Tip Number 2
Brush up on your German language skills, particularly in a business context. Being able to communicate effectively in German will set you apart from other candidates and show your commitment to the role.
✨Tip Number 3
Network with current or former employees of Darwin Recruitment on platforms like LinkedIn. This can provide you with insider insights about the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 4
Prepare to discuss your experience in accounts payable and compliance management. Be ready to share specific examples of how you've successfully managed similar tasks in previous roles, as this will highlight your suitability for the position.
We think you need these skills to ace German Speaking Operations Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in operations administration, particularly in accounts payable and compliance. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Explain how your skills in timesheet management, client invoicing, and compliance can benefit Darwin Recruitment.
Showcase Language Skills: Since this position requires German language proficiency, be sure to mention your language skills prominently in your application. If possible, provide examples of how you've used your German skills in a professional setting.
Highlight Teamwork Experience: Emphasise your ability to work as part of a team, especially in facilities management or similar environments. Provide specific examples of how you've contributed to team success in previous roles.
How to prepare for a job interview at Darwin Recruitment
✨Showcase Your Language Skills
As this role requires German language proficiency, be prepared to demonstrate your language skills during the interview. You might be asked to converse in German or discuss your previous experiences working in a bilingual environment.
✨Understand Timesheet Management
Familiarise yourself with timesheet management processes and reporting. Be ready to discuss any relevant experience you have in managing timesheets for contractors or consultants, as this is a key responsibility of the role.
✨Highlight Compliance Knowledge
Since compliance is a significant part of the job, brush up on your knowledge of ID verification, right to work regulations, and payroll structures. Be prepared to explain how you've ensured compliance in previous roles.
✨Demonstrate Relationship-Building Skills
The role involves liaising with clients to ensure timely payments. Think of examples where you've successfully built relationships with clients or managed overdue accounts, and be ready to share these stories during your interview.
