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- Tasks: Keep the office running smoothly while managing HR and IT support.
- Company: Join a dynamic architecture practice with a friendly atmosphere.
- Benefits: Enjoy 18 days holiday, flexible working, and a supportive team.
- Other info: Perfect for proactive individuals looking to grow in a creative environment.
- Why this job: Be the backbone of our office and make a real difference every day.
- Qualifications: Previous admin experience, strong communication, and multitasking skills required.
The predicted salary is between 30000 - 42000 £ per year.
Permanent role 3 days a week. Days worked are flexible and to be mutually agreed.
Responsibilities include:
- The general smooth running of the office, Human Resources administration and IT support.
- Arranging annual PI Insurance, with partners obtain competitive prices from brokers.
- Input Practice data for Annual RIBA Benchmarking.
- Assist partners with the Annual ISO9001 Audit.
- Maintain database of Age and version numbers of office software and hardware, advise when systems are out of date.
- Review Annual Cyber Security requirements, liaise with partners and input data for renewal.
- Positive Planet – Carbon Footprint, compile and input data for annual report.
- Assist in preparing bids for new work.
- Managing Rackspace email platform.
- Act as Focal point for NatWest Mentors in respect of human resources and advise partners on changes.
- Book maintenance visits for fire and building security systems and maintain records.
- Review with partners and renew Broadband provider annually.
- Review statutory service providers annually with partners and renew as necessary.
- Review Office insurance annually with partners and renew policies.
- Provide data for Annual waste management compliance.
- Monitoring and ordering of consumable items used in the office, e.g. stationery, bin bags.
- Maintain a secure list of IT passwords.
- Assist in setting up new computers and software.
- Proof reading documents.
- Periodic review of office policies with partners and update as necessary.
HR:
- Keeping up to date documentation, personnel records, holiday records.
- NatWest Mentors, assisting with recruitment, onboarding new staff.
- Scheduling staff reviews/appraisals and ensure partners carry them out/follow up documentation.
IT:
- Keeping computers up to date.
- Carrying out annual Cyber Security review.
- Setting up new computers.
Requirements of applicants:
- Essential: Previous administrative and office management experience in a professional services business.
- Strong communication skills.
- Confident with IT systems and ability to learn new systems.
- Strong ability to multitask and manage time effectively.
- Good team worker.
- Proactive, self-motivated, organised with strong planning skills.
- Attention to detail.
- Friendly and upbeat demeanour.
- Comfortable dealing with confidential information and managing appropriately.
- Desirable: Experience of working in an architecture practice.
- Previous HR administration experience.
- Experience of working in a small or medium sized business.
Benefits:
- 30 days holiday inclusive of public holidays full 5 day worker. The role is part time 3d/week therefore the annual holiday entitlement will be 18 days.
Office Manager employer: Dannatt, Johnson Architects
Contact Detail:
Dannatt, Johnson Architects Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your answers to show how your skills in HR administration and IT support can help keep their office running smoothly. Confidence is key!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’re the perfect fit.
✨Tip Number 4
Check out our website for the latest job openings. Applying directly through us not only gives you access to exclusive roles but also shows your commitment to joining our team. Let’s get you that dream job!
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your previous administrative and office management experience, and don’t forget to showcase your strong communication skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for us at StudySmarter. Mention specific responsibilities from the job description and how your background aligns with them.
Show Off Your IT Skills: Since the role involves IT support, be sure to mention any relevant tech skills you have. Whether it's managing email platforms or keeping software up to date, let us know how you can contribute to our smooth operations.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at Dannatt, Johnson Architects
✨Know Your Role Inside Out
Make sure you thoroughly understand the responsibilities of the Office Manager position. Familiarise yourself with tasks like HR administration, IT support, and managing office supplies. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since strong communication is essential for this role, prepare examples of how you've effectively communicated in previous positions. Think about times when you had to liaise with different teams or manage sensitive information, and be ready to share those stories.
✨Demonstrate Your IT Savvy
As the role involves managing IT systems, brush up on your knowledge of common software and hardware used in offices. Be prepared to discuss your experience with IT support and any relevant tools you've used, as this will highlight your confidence in handling technical tasks.
✨Be Proactive and Organised
The job requires a proactive approach and strong organisational skills. Prepare to discuss how you manage multiple tasks and prioritise effectively. You could even bring a sample of your planning methods or tools you use to stay organised, which will impress the interviewers.