At a Glance
- Tasks: Support our CMO and Global Head of Communications with scheduling, logistics, and team activities.
- Company: Join a dynamic company focused on innovation and culture.
- Benefits: Competitive salary, flexible working, and opportunities for personal growth.
- Other info: Embrace a culture of diversity and inclusivity while championing AI transformation.
- Why this job: Be a key player in a fast-paced environment and drive impactful change.
- Qualifications: Experience as an EA or PA, with strong organisational and communication skills.
The predicted salary is between 45000 - 55000 € per year.
We’re looking for an Executive Assistant to support our Chief Marketing Officer (CMO) and Global Head of Communications. This role will be based out of our London office and will play a critical part in managing schedules, coordinating key meetings, overseeing logistics, and ensuring smooth day‑to‑day operations. You will also provide ad‑hoc support to the broader leadership team and assist in coordinating key marketing and global communications team activities.
As a member of the BOSS (Business Operations and Support Services) team, you’re a culture leader and a tactical partner. You own the logistics that keep our leaders focused on our mission, ensuring they are always prepared, effective, and empowered to drive Wise forward.
Your Mission
- Executive Partnership & Strategic Support
- Calendar & Inbox Management: Manage complex diaries across multiple time zones; proactively manage inboxes and prepare forward‑looking calendars to ensure executive time is utilized for maximum impact.
- Meeting Readiness: Facilitate leadership meetings by ensuring agendas are prepared, correct attendees are present, and briefing documents/pre‑reads are distributed well in advance.
- Outcome Tracking: Capture and distribute outcomes and actions from leadership meetings, overseeing project progress and following up to ensure completion.
- Priority Tracking: Proactively identifies stakeholder deliverables and oversees workstreams, strategically protecting calendar space for high‑priority strategic work.
- Operational & Logistics Excellence
- Travel & Ground Logistics: Plan and support the delivery of complex international travel, including visas, itineraries, and ground transportation.
- Financial Administration: Process expenses and invoices in strict compliance with company policies; partner with Finance BPs to help track and cascade functional budgets.
- Process Improvement: Identify opportunities to improve workflows for your stakeholders and take independent action to implement more efficient systems.
- Workday & Approvals: Manage Workday administration and approvals/signatories on behalf of stakeholders with total discretion.
- Event Leadership & Culture
- Event Orchestration: Plan and deliver leadership offsites, Mission Days, and squad socials. This includes venue sourcing, vendor management, and content collaboration.
- Culture Champion: Positively contribute to making Wise a great place to work.
- AI Transformation: Act as a champion for culture change, specifically supporting the team through AI transformation and pioneering new ways of working.
Who you are
- Qualifications & Experience
- Experience as a Personal Assistant (PA) or Executive Assistant (EA), ideally within a high‑growth, global company.
- Proven ability to manage complex calendars and logistics for senior executives.
- Experience handling expense reports and team budgets.
- Experience coordinating marketing or PR‑related activities is a plus.
- You consistently seek ways to optimise routine processes, suggesting improvements that enhance overall efficiency.
- Skills & Abilities
- Highly Organised & Proactive: Ability to manage multiple workstreams simultaneously, moving beyond administrative support to active project oversight.
- Clear & Adaptable Communicator: Professional presence when interacting with external guests and internal Wises at all levels.
- Problem‑Solving Mindset: A knack for identifying logistical challenges before they arise and resolving them independently.
- Tech‑Savvy & AI Ready: Comfortable with Google Suite and Slack, with an openness to using AI tools to streamline workflows.
- Discretion & Integrity: Experience handling sensitive information with the highest level of integrity.
- Project Management: Capable of driving end‑to‑end logistics for team offsites and company events.
- Relationship Builder: A true team player who provides cover for other BOSS team members and fosters a culture of mutual support.
We believe teams are strongest when they are diverse, equitable and inclusive.
Executive Assistant in London employer: Dangote Industries Limited
At Wise, we pride ourselves on being an exceptional employer, offering a vibrant work culture in our London office that fosters collaboration and innovation. As an Executive Assistant, you will not only support our leadership team but also play a pivotal role in shaping our organisational culture, with ample opportunities for professional growth and development. We champion diversity and inclusion, ensuring that every team member feels valued and empowered to contribute to our mission of transforming the way people manage their money.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. We want to see how you fit into our team, so be ready to share how your skills align with our mission!
✨Tip Number 3
Practice your pitch! You never know when you might meet someone who can help you land that dream job. Keep it concise and highlight your key achievements relevant to the Executive Assistant role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in managing complex calendars and logistics, as well as any relevant skills that align with our mission at StudySmarter.
Showcase Your Organisational Skills:We love a candidate who can demonstrate their organisational prowess! Share examples of how you've successfully managed multiple workstreams or improved processes in previous roles. This will show us you're ready to keep our leaders focused and effective.
Be Clear and Concise:When writing your application, keep it clear and to the point. Use straightforward language and avoid jargon. We appreciate a professional presence, so make sure your communication reflects that!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity to join our team.
How to prepare for a job interview at Dangote Industries Limited
✨Master the Calendar Game
As an Executive Assistant, managing complex diaries is key. Before your interview, practice discussing how you’ve successfully handled scheduling across multiple time zones. Be ready to share specific examples of how you prioritised tasks and ensured executives were always prepared.
✨Showcase Your Meeting Magic
Leadership meetings are crucial, so highlight your experience in preparing agendas and distributing briefing documents. Think of a time when you facilitated a meeting that led to significant outcomes and be prepared to discuss how you tracked those results.
✨Demonstrate Your Problem-Solving Skills
The role requires a proactive approach to identifying logistical challenges. Come equipped with examples of how you’ve anticipated issues before they arose and resolved them independently. This will show your potential employer that you can think on your feet.
✨Be Tech-Savvy and AI Ready
Familiarity with tools like Google Suite and Slack is essential. Brush up on your knowledge of these platforms and be ready to discuss how you’ve used technology to streamline workflows. If you have experience with AI tools, definitely mention it!
