At a Glance
- Tasks: Support our CMO and Global Head of Communications with scheduling, logistics, and team activities.
- Company: Join a dynamic company focused on innovation and culture.
- Benefits: Competitive salary, flexible work environment, and opportunities for personal growth.
- Other info: Join a diverse team committed to creating an inclusive workplace.
- Why this job: Be a key player in driving our mission forward while enhancing your organisational skills.
- Qualifications: Experience as an EA or PA, with strong organisational and communication skills.
The predicted salary is between 40000 - 50000 € per year.
We’re looking for an Executive Assistant to support our Chief Marketing Officer (CMO) and Global Head of Communications. This role will be based out of our London office and will play a critical part in managing schedules, coordinating key meetings, overseeing logistics, and ensuring smooth day‑to‑day operations. You will also provide ad‑hoc support to the broader leadership team and assist in coordinating key marketing and global communications team activities.
As a member of the BOSS (Business Operations and Support Services) team, you’re a culture leader and a tactical partner. You own the logistics that keep our leaders focused on our mission, ensuring they are always prepared, effective, and empowered to drive Wise forward.
Your Mission
- Executive Partnership & Strategic Support
- Calendar & Inbox Management: Manage complex diaries across multiple time zones; proactively manage inboxes and prepare forward‑looking calendars to ensure executive time is utilized for maximum impact.
- Meeting Readiness: Facilitate leadership meetings by ensuring agendas are prepared, correct attendees are present, and briefing documents/pre‑reads are distributed well in advance.
- Outcome Tracking: Capture and distribute outcomes and actions from leadership meetings, overseeing project progress and following up to ensure completion.
- Priority Tracking: Proactively identifies stakeholder deliverables and oversees workstreams, strategically protecting calendar space for high‑priority strategic work.
- Operational & Logistics Excellence
- Travel & Ground Logistics: Plan and support the delivery of complex international travel, including visas, itineraries, and ground transportation.
- Financial Administration: Process expenses and invoices in strict compliance with company policies; partner with Finance BPs to help track and cascade functional budgets.
- Process Improvement: Identify opportunities to improve workflows for your stakeholders and take independent action to implement more efficient systems.
- Workday & Approvals: Manage Workday administration and approvals/signatories on behalf of stakeholders with total discretion.
- Event Leadership & Culture
- Event Orchestration: Plan and deliver leadership offsites, Mission Days, and squad socials. This includes venue sourcing, vendor management, and content collaboration.
- Culture Champion: Positively contribute to making Wise a great place to work.
- AI Transformation: Act as a champion for culture change, specifically supporting the team through AI transformation and pioneering new ways of working.
Who you are
- Qualifications & Experience
- Experience as a Personal Assistant (PA) or Executive Assistant (EA), ideally within a high‑growth, global company.
- Proven ability to manage complex calendars and logistics for senior executives.
- Experience handling expense reports and team budgets.
- Experience coordinating marketing or PR‑related activities is a plus.
- You consistently seek ways to optimise routine processes, suggesting improvements that enhance overall efficiency.
- Skills & Abilities
- Highly Organised & Proactive: Ability to manage multiple workstreams simultaneously, moving beyond administrative support to active project oversight.
- Clear & Adaptable Communicator: Professional presence when interacting with external guests and internal Wises at all levels.
- Problem‑Solving Mindset: A knack for identifying logistical challenges before they arise and resolving them independently.
- Tech‑Savvy & AI Ready: Comfortable with Google Suite and Slack, with an openness to using AI tools to streamline workflows.
- Discretion & Integrity: Experience handling sensitive information with the highest level of integrity.
- Project Management: Capable of driving end‑to‑end logistics for team offsites and company events.
- Relationship Builder: A true team player who provides cover for other BOSS team members and fosters a culture of mutual support.
We believe teams are strongest when they are diverse, equitable and inclusive.
Executive Assistant employer: Dangote Industries Limited
At Wise, we pride ourselves on being an exceptional employer, offering a vibrant work culture in our London office that fosters collaboration and innovation. As an Executive Assistant, you will not only support our leadership team but also play a pivotal role in shaping our organisational culture, with ample opportunities for professional growth and development. Join us to be part of a forward-thinking team that values diversity, equity, and inclusion while driving meaningful change in the financial landscape.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how you can fit in and contribute to their mission, so think about how your skills align with their needs.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you rehearse, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about joining our team.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in managing complex calendars and logistics, as well as any relevant skills that align with our mission at StudySmarter.
Showcase Your Organisational Skills:We want to see how organised you are! Use specific examples from your past roles to demonstrate your ability to manage multiple workstreams and keep everything running smoothly. This will show us you're the proactive partner we need.
Communicate Clearly:Your written communication is key! Make sure your application is clear and professional. We love a good communicator, so don’t hesitate to showcase your adaptability and problem-solving mindset in your writing.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining the StudySmarter team!
How to prepare for a job interview at Dangote Industries Limited
✨Master the Calendar Game
As an Executive Assistant, you'll be juggling complex diaries. Before your interview, practice discussing how you manage multiple schedules and prioritise tasks. Be ready to share specific examples of how you've kept executives on track in previous roles.
✨Showcase Your Meeting Magic
Leadership meetings are crucial, so highlight your experience in preparing agendas and ensuring all necessary materials are ready. Think of a time when your preparation led to a successful meeting and be prepared to discuss it in detail.
✨Demonstrate Your Problem-Solving Skills
Logistical challenges will arise, and you need to show that you can tackle them head-on. Prepare a few scenarios where you identified potential issues before they became problems and explain how you resolved them effectively.
✨Be Tech-Savvy and AI Ready
Familiarity with tools like Google Suite and Slack is essential. Brush up on your tech skills and be ready to discuss how you've used technology to streamline processes in your past roles. If you've implemented any AI tools, share those experiences too!
