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- Tasks: Manage daily office operations and support senior management with administrative tasks.
- Company: Join a reputable company in St Helier, Jersey, known for its professional environment.
- Benefits: Fixed-term contract with a competitive salary and valuable work experience.
- Why this job: Be the backbone of the office, ensuring everything runs smoothly while gaining essential skills.
- Qualifications: Experience as an Office Manager and proficiency in Microsoft Office required.
- Other info: Contract role from March to May, perfect for gaining experience in a dynamic setting.
The predicted salary is between 30000 - 42000 £ per year.
The Office Manager, based in our office in St Helier, will be responsible for the efficient day-to-day running of the office, ensuring a professional, well-organised, and compliant working environment. The role is key to supporting senior management and operational teams by overseeing office administration, facilities, and support services.
Working closely with the senior leadership team, you will act as the central point of coordination for office operations, people support, and administrative processes. This is a contract role, working Monday to Friday 8am to 5pm with an hour for lunch from 23rd March to the end of May, covering a holiday.
What you will do:
- Provide business management and administrative support to the Directors including secretarial and office management duties.
- Support directors in producing and monitoring operational plans.
- Ensure smooth running of senior management meetings.
- HR/Personnel administration.
- Ensure Dandara is properly represented to all clients, visitors & working partners.
- Maintain electronic and paper filing systems for the project, in accordance with the Company Filing Register.
- Manage incoming and outgoing correspondence.
- Create agendas for meetings.
- Oversee implementation of systems and processes for delivery within the company.
- Liaise with other business managers across the company within project teams.
- Order & control stationery and liaise with head office on necessary corporate guidelines.
- Arrange meetings, including checking attendee availability, sending invitations, and collating responses.
- Organise meeting rooms and other resources, e.g. catering and presentation facilities.
- Book hotel rooms & travel for senior members of staff when required.
- Manage Health & Safety and Fire procedures and ensure these are adhered to by all members of staff.
What you will have:
- Desirable: Previous experience in the construction or property industry.
- Essential: Experience of being an Office Manager.
- Possess high levels of personal integrity and be used to handling confidential information.
- Excellent time and diary management skills.
- Proficient in Microsoft packages including Word, Excel, Outlook, and PowerPoint.
Office Manager - Fixed Term Contract - St Helier, Jersey employer: Dandara
Contact Detail:
Dandara Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager - Fixed Term Contract - St Helier, Jersey
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know about opportunities in office management. A friendly chat can sometimes lead to job openings that aren't even advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show that you’re not just a fit for the role, but also for the team. Tailor your answers to reflect how your skills align with their needs.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you rehearse, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Manager - Fixed Term Contract - St Helier, Jersey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Manager role. Highlight your experience in office management and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've successfully managed office operations in the past, and don’t forget to show your enthusiasm for joining us at StudySmarter.
Showcase Your Skills: Be sure to highlight your proficiency in Microsoft packages like Word, Excel, Outlook, and PowerPoint. We love seeing candidates who are tech-savvy and can manage their time effectively, so make those skills pop in your application!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s super easy, and you’ll be able to keep track of your application status. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Dandara
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Manager role and its responsibilities. Familiarise yourself with the job description and think about how your previous experience aligns with the tasks mentioned, like managing correspondence and supporting senior management.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've successfully managed office operations in the past. Highlight your time management skills and any systems or processes you've implemented to improve efficiency, as these are crucial for the role.
✨Prepare for HR Questions
Since the role involves HR and personnel administration, expect questions related to handling confidential information and managing staff. Prepare scenarios where you've dealt with sensitive situations, showcasing your integrity and professionalism.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the company and the role. Inquire about the team dynamics, the tools they use for project management, or how they measure success in the Office Manager position. This demonstrates your enthusiasm and proactive attitude.
