At a Glance
- Tasks: Support IT leaders by managing calendars, coordinating meetings, and handling travel logistics.
- Company: Cytiva, part of Danaher, innovating in life sciences and biotechnology.
- Benefits: Comprehensive benefits, including health care and paid time off.
- Other info: Join a dynamic team focused on transforming human health and driving innovation.
- Why this job: Make a real impact in health science while growing your career in a supportive environment.
- Qualifications: 2 years as an executive assistant with proficiency in Microsoft 365.
The predicted salary is between 40000 - 50000 £ per year.
Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics and biotechnology? At Cytiva, one of Danaher’s operating companies, our work saves lives and we’re all united by a shared commitment to innovate for tangible impact. You’ll thrive in a culture of belonging where you and your unique viewpoint matter. Working at Cytiva means being at the forefront of providing new solutions to transform human health.
The Executive Assistant is responsible for providing high-impact administrative and operational support to three senior executives in the Information Technology organization. This role ensures the leaders can focus on strategic priorities by managing complex calendars, coordinating cross-functional meetings and events, handling sensitive communications, and driving operational rhythm across globally distributed teams. This position reports to the Vice President, Digital, Data & AI, and will be an on-site role based in the UK.
What you will do:
- Own the calendars and schedules for three executives across multiple time zones - resolve conflicts, protect prep time, and make sure the right meetings get priority.
- Run the operating rhythm for leadership teams, including recurring meetings, quarterly reviews, and governance cadences. This means agendas, pre-reads, action tracking, and making sure things actually get followed up on.
- Handle travel, expenses, finance management tasks and event logistics end to end, covering international travel coordination, budget management, offsites, workshops, and team events.
- Act as the operational glue within the team - triaging requests, routing information, maintaining distribution lists and shared trackers, and flagging anything time-sensitive before it becomes a problem.
Qualifications:
- Bachelor's degree or equivalent professional qualification.
- 2 years of experience as an executive assistant, senior administrative professional, or chief of staff supporting VP-level or above leadership in a matrixed, global organization.
- Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint, OneDrive) with demonstrated ability to build polished executive-level presentations and manage complex shared calendars.
- Experience supporting multiple executives simultaneously across different functional areas or business units.
- Demonstrated experience coordinating international travel logistics and managing corporate expense reporting systems (e.g., Concur or equivalent).
Cytiva, a Danaher operating company, offers a broad array of comprehensive, competitive benefit programs that add value to our lives. Whether it's a health care program or paid time off, our programs contribute to life beyond the job.
Executive Assistant to IT Leaders — Global Calendar & Ops employer: Danaher Corporation
Cytiva, a part of Danaher, is an exceptional employer that prioritises innovation and employee growth within the life sciences sector. With a strong culture of belonging, employees are encouraged to contribute their unique perspectives while benefiting from comprehensive health care programs and generous paid time off. Working on-site in the UK, you'll be at the heart of transformative projects that save lives, all while collaborating with a supportive team dedicated to making a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to IT Leaders — Global Calendar & Ops
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Cytiva on LinkedIn. A friendly chat can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Cytiva values innovation and teamwork, so think of examples from your past that showcase these traits. We want to see how you can fit into their mission!
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to hear your personality shine through! Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Tip Number 4
Follow up after your interview with a thank-you email. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit for the Executive Assistant position!
We think you need these skills to ace Executive Assistant to IT Leaders — Global Calendar & Ops
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that align with the Executive Assistant role. Highlight your experience in managing complex calendars and supporting senior executives, as this is key for us at Cytiva.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a perfect fit. Don’t forget to mention your proficiency in Microsoft 365 and any relevant travel coordination experience.
Showcase Your Organisational Skills:In your application, give examples of how you've successfully managed multiple tasks or projects simultaneously. We want to see how you can be the operational glue that keeps everything running smoothly for our IT leaders.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Danaher Corporation
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant role. Familiarise yourself with managing complex calendars, coordinating meetings, and handling sensitive communications. This will help you demonstrate your knowledge and show that you're ready to support the IT leaders effectively.
✨Showcase Your Tech Savvy
Since proficiency in Microsoft 365 is crucial for this position, be prepared to discuss your experience with Outlook, Teams, PowerPoint, Excel, SharePoint, and OneDrive. Bring examples of how you've used these tools to create polished presentations or manage shared calendars, as this will highlight your capability to excel in a tech-driven environment.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills, especially around managing conflicting schedules or coordinating international travel. Think of specific examples from your past experiences where you successfully navigated similar challenges, as this will showcase your ability to handle the operational rhythm of the team.
✨Emphasise Your Communication Skills
As an Executive Assistant, you'll need to act as the 'operational glue' within the team. Be ready to discuss how you've triaged requests, maintained distribution lists, and flagged time-sensitive issues in previous roles. Highlighting your strong communication skills will reassure the interviewers that you can effectively manage the flow of information across globally distributed teams.
