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For Companies At a Glance
- Tasks: Support wholesale operations by managing orders, inventory, and customer information.
- Company: Join a dynamic team at Damson Madder in Camden, London.
- Benefits: Enjoy hybrid working, competitive salary, and a supportive work environment.
- Why this job: Be a key player in a fast-paced industry and enhance your organisational skills.
- Qualifications: Previous admin experience in wholesale or logistics is a plus.
- Other info: Great opportunity for career growth and collaboration with diverse teams.
The predicted salary is between 28800 - 43200 £ per year.
Reports to: Wholesale Operations & Distribution Administrator
Collaborates with: Wholesale Team, Production Team and Finance
Based: Camden, London with flexibility of two days working from home
About the Role
We’re looking for a highly organised and detail-oriented Wholesale Operations & Distribution Administrator to support the smooth running of Damson Madder’s wholesale and distribution operations. This role plays a key part in ensuring the accurate processing of orders, inventory records, invoicing, and customer information, acting as a central point of coordination between Sales, Production, Finance, warehouses, 3PL partners, and wholesale accounts. The ideal candidate will bring previous administrative experience within wholesale, distribution, or logistics, a strong understanding of operational processes, and the ability to manage multiple priorities while maintaining exceptional attention to detail.
Duties And Responsibilities
- Provide day-to-day administrative support across wholesale fulfilment and distribution processes.
- Liaise closely with the Wholesale, Production, and warehouse teams to coordinate orders and delivery schedules.
- Assist in monitoring inventory levels, ensuring stock records are accurate and up to date.
- Maintain accurate records of orders, shipments, invoicing, and inventory movements across internal systems.
- Follow up on order discrepancies, shipping delays, and product returns, escalating issues where necessary to ensure timely resolution.
- Communicate with wholesale clients to provide accurate order updates and delivery information.
- Ensure all documentation and operational processes align with specific customer requirements and compliance standards.
- Support the wider operations team with general administrative and ad hoc tasks as required.
Skills And Experience Required
- Previous experience in an administrative role within wholesale, distribution, logistics, or operations.
- Strong organisational skills with a high level of accuracy and attention to detail.
- Experience processing orders, invoices, and operational documentation.
- Ability to prioritise effectively and manage multiple tasks in a fast-paced environment.
- Confident written and verbal communication skills.
- Comfortable working with spreadsheets, databases, and internal systems.
- Ability to collaborate effectively with internal teams and external partners.
- Understanding of wholesale, distribution, or supply chain processes, including inventory management and invoicing.
- Familiarity with warehouse operations and third-party logistics (3PL) providers.
- Strong awareness of the importance of compliance, accuracy, and structured record-keeping.
What We Offer
Hybrid working arrangements (2 days from home, 3 in the office).
Wholesale Operations & Distribution Administrator employer: Damson Madder
Contact Detail:
Damson Madder Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Wholesale Operations & Distribution Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the wholesale and distribution industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their processes and be ready to discuss how your experience aligns with their needs. This shows you're genuinely interested and well-prepared!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. Mention something specific from your conversation to remind them why you’re a great fit.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications that way.
We think you need these skills to ace Wholesale Operations & Distribution Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous experience in wholesale, distribution, or logistics. We want to see how your skills align with the role, so don’t be shy about showcasing your organisational prowess and attention to detail!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Wholesale Operations & Distribution Administrator role. Share specific examples of how you've managed multiple priorities and maintained accuracy in past roles.
Show Off Your Communication Skills: Since this role involves liaising with various teams and clients, make sure your written application reflects your confident communication style. We love clear and concise language that gets straight to the point!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Damson Madder
✨Know Your Stuff
Make sure you brush up on your knowledge of wholesale operations and distribution processes. Familiarise yourself with key terms and concepts related to inventory management, invoicing, and logistics. This will not only help you answer questions confidently but also show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained accuracy under pressure. This will demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Clearly
Effective communication is key in this role, so practice articulating your thoughts clearly and concisely. Think about how you would explain complex information to different stakeholders, like warehouse teams or clients. This will highlight your confidence and ability to collaborate effectively with others.
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of the interview. This could be about the team dynamics, specific challenges the company faces in wholesale operations, or how success is measured in this role. Asking insightful questions shows your enthusiasm and helps you gauge if the company is the right fit for you.