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- Tasks: Support a busy lettings team with day-to-day administration and tenant coordination.
- Company: Established international real estate business with a diverse portfolio.
- Benefits: Hybrid working model, competitive salary, and opportunities for career growth.
- Other info: Fast-paced environment with strong focus on teamwork and collaboration.
- Why this job: Join a dynamic team and make a real impact in the property sector.
- Qualifications: 12 months' experience in lettings or property administration required.
The predicted salary is between 30000 - 40000 £ per year.
Location: Farringdon, London
Are you looking for a career opportunity within a growing and dynamic real estate environment? An exciting opportunity has arisen for a Lettings Administrator to join a busy London-based lettings team in Farringdon. This role will support a specific portfolio with day-to-day lettings administration and assist the wider team during peak periods. This is a fast-paced position requiring strong organisational skills, attention to detail, and a customer-focused mindset. The successful candidate will be a proactive team player who thrives in a collaborative environment. The role offers a hybrid working pattern of 4 days in the office and 1 day working from home, with working hours of 9am–6pm. The successful candidate will report directly to the Senior Leasing Manager and will join a team of three Lettings Administrators.
About the Company
Our client is an established international real estate business specialising in the acquisition, upgrading, and management of residential properties. With a substantial international portfolio, they own and manage over 20,000 rental apartments across England, Germany, France, Canada, and the United States.
Key Responsibilities
- Preparing all tenancy documentation
- Arranging the signing of tenancy agreements and associated documents
- Coordinating move-in arrangements including inventories, check-ins, and key releases
- Checking tenant references and liaising with referencing agencies and applicants
- Managing pre-tenancy enquiries
- Issuing post move-in documentation to tenants
- Registering deposits with the Tenancy Deposit Scheme
- Updating and maintaining accurate records on internal systems
- Raising initial invoices for move-ins
- Ensuring tenancy files are complete and properties are fully prepared prior to occupation
- Reviewing and approving lettings invoices
- Updating utility providers with tenancy changes
- Maintaining and updating lettings reports on a regular basis
About You
The ideal candidate will be adaptable, hardworking, intuitive, and capable of contributing positively to the wider team. A minimum of 12 months’ experience in a similar lettings or property administration role is essential.
Person Specification
- Excellent interpersonal and communication skills
- Strong organisational skills with the ability to prioritise tasks effectively and meet deadlines
- Positive attitude towards routine and administrative tasks
- Exceptional attention to detail and accuracy
- Proactive and solutions-focused approach
- Comfortable working independently as well as within a wider team
- Confident and assertive where necessary
- Flexible and adaptable approach to work
- Strong team player with the ability to build effective working relationships with colleagues and clients
- Ability to support the wider lettings team in achieving departmental goals
- Advanced IT skills including Microsoft Word, Excel, and Outlook
Lettings Administrator - London employer: DallasWylde
Contact Detail:
DallasWylde Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Lettings Administrator - London
✨Tip Number 1
Network like a pro! Reach out to your connections in the real estate industry, especially those who work in lettings. A friendly chat can lead to insider info about job openings that might not even be advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its portfolio. Knowing their properties and recent projects will show you're genuinely interested and ready to contribute to the team.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. Highlight your organisational skills and customer-focused mindset, as these are key for a Lettings Administrator role.
✨Tip Number 4
Apply through our website for a smoother process! It’s the best way to ensure your application gets noticed and shows you’re keen on joining our dynamic lettings team.
We think you need these skills to ace Lettings Administrator - London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Lettings Administrator role. Highlight your relevant experience in lettings or property administration, and don’t forget to showcase those strong organisational skills and attention to detail that we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention your proactive approach and how you thrive in a collaborative environment – we love team players!
Show Off Your IT Skills: Since advanced IT skills are a must, make sure to mention your proficiency in Microsoft Word, Excel, and Outlook. If you have any specific examples of how you've used these tools effectively, include them!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you on the path to joining our dynamic lettings team in Farringdon!
How to prepare for a job interview at DallasWylde
✨Know Your Stuff
Before the interview, make sure you understand the lettings process inside out. Familiarise yourself with tenancy documentation, referencing procedures, and the role of a Lettings Administrator. This will show your potential employer that you're serious about the position and ready to hit the ground running.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure deadlines are met, as this will demonstrate your ability to thrive in a fast-paced environment.
✨Be Customer-Focused
The lettings industry is all about customer service. Think of instances where you've gone above and beyond for clients or colleagues. Highlight your communication skills and how you build relationships, as this will resonate well with the interviewers looking for a proactive team player.
✨Dress the Part and Be Yourself
While it's important to look professional, don't forget to let your personality shine through. Dress smartly but comfortably, and be genuine in your responses. The interviewers want to see if you'll fit into their team culture, so being authentic can really set you apart.