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- Tasks: Support a busy lettings team with day-to-day administration and tenant coordination.
- Company: Join an established international real estate business with a diverse portfolio.
- Benefits: Enjoy a hybrid working pattern, competitive salary, and career growth opportunities.
- Other info: Flexible, collaborative culture with a focus on teamwork and communication.
- Why this job: Be part of a dynamic team in a fast-paced real estate environment.
- Qualifications: 12 months' experience in lettings or property administration is essential.
Are you looking for a career opportunity within a growing and dynamic real estate environment? An exciting opportunity has arisen for a Lettings Administrator to join a busy London-based lettings team in Farringdon. This role will support a specific portfolio with day-to-day lettings administration while also assisting the wider team during peak periods. This is a fast-paced position requiring strong organisational skills, attention to detail, and a customer-focused mindset. The successful candidate will be a proactive team player who thrives in a collaborative environment.
The role offers a hybrid working pattern of 4 days in the office and 1 day working from home, with working hours of 9am–6pm. The successful candidate will report directly to the Senior Leasing Manager and will join a team of three Lettings Administrators.
About the Company
Our client is an established international real estate business specialising in the acquisition, upgrading, and management of residential properties. With a substantial international portfolio, they own and manage over 20,000 rental apartments across England, Germany, France, Canada, and the United States.
Key Responsibilities
- Preparing all tenancy documentation
- Arranging the signing of tenancy agreements and associated documents
- Coordinating move-in arrangements including inventories, check-ins, and key releases
- Checking tenant references and liaising with referencing agencies and applicants
- Managing pre-tenancy enquiries
- Issuing post move-in documentation to tenants
- Registering deposits with the Tenancy Deposit Scheme
- Updating and maintaining accurate records on internal systems
- Raising initial invoices for move-ins
- Ensuring tenancy files are complete and properties are fully prepared prior to occupation
- Reviewing and approving lettings invoices
- Updating utility providers with tenancy changes
- Maintaining and updating lettings reports on a regular basis
About You
The ideal candidate will be adaptable, hardworking, intuitive, and capable of contributing positively to the wider team. A minimum of 12 months’ experience in a similar lettings or property administration role is essential.
Person Specification
- Excellent interpersonal and communication skills
- Strong organisational skills with the ability to prioritise tasks effectively and meet deadlines
- Positive attitude towards routine and administrative tasks
- Exceptional attention to detail and accuracy
- Proactive and solutions-focused approach
- Comfortable working independently as well as within a wider team
- Confident and assertive where necessary
- Flexible and adaptable approach to work
- Strong team player with the ability to build effective working relationships with colleagues and clients
- Ability to support the wider lettings team in achieving departmental goals
- Advanced IT skills including Microsoft Word, Excel, and Outlook
Lettings Administrator employer: DallasWylde
Contact Detail:
DallasWylde Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Lettings Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the real estate industry, attend local events, and join relevant online groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their portfolio and recent projects. This will help you tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to lettings administration. Think about examples from your past experience that highlight your organisational skills and attention to detail.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to connect with us directly.
We think you need these skills to ace Lettings Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Lettings Administrator role. Highlight your relevant experience in lettings or property administration, and don’t forget to showcase those strong organisational skills and attention to detail we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our dynamic team. Mention your proactive approach and how you thrive in collaborative environments – we love that!
Show Off Your IT Skills: Since this role requires advanced IT skills, make sure to mention your proficiency with Microsoft Word, Excel, and Outlook. If you have any specific examples of how you've used these tools effectively, share them!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you on board with our exciting lettings team!
How to prepare for a job interview at DallasWylde
✨Know Your Stuff
Before the interview, make sure you understand the lettings process inside out. Familiarise yourself with tenancy documentation, referencing procedures, and the role's key responsibilities. This will not only help you answer questions confidently but also show your genuine interest in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, be prepared to discuss how you've managed multiple tasks in previous roles. Bring examples of how you prioritised tasks effectively and met deadlines, as this will demonstrate your ability to thrive in a fast-paced environment.
✨Be Customer-Focused
The lettings industry is all about customer service. Think of specific instances where you've gone above and beyond for clients or colleagues. Highlighting your proactive and solutions-focused approach will resonate well with the interviewers, showing that you're a team player who values collaboration.
✨Brush Up on Your IT Skills
As the role requires advanced IT skills, especially in Microsoft Word, Excel, and Outlook, be ready to discuss your proficiency with these tools. You might even want to mention any relevant projects or tasks where you used these applications to streamline processes or improve efficiency.