Document Control and Records Configuration Lead

Accountabilities:

• Initially, you will be responsible for performing functional, day-to-day document control tasks, ensuring that the project's documentation requirements are met efficiently and accurately.
• Your role will expand to include the management of a document control team as the programme develops and the volume of documentation increases.
• You will be instrumental in setting up the foundational processes, strategies, systems, and procedures that will guide the project through to successful completion, including the deployment of a digital EDRMS.

Document Control System Development:

• Lead the establishment and development of a comprehensive document control system, ensuring it meets the project's needs and scales effectively as the project progresses.

Document Management Strategy:

• Innovate and oversee the accurate recording, classification, and management of all project documentation, ensuring compliance with project standards and regulatory requirements.
• Ensure all project documentation is accurately filed, indexed, and easily retrievable, along with overseeing the management of both physical and electronic documents, ensuring they are up-to-date and accurately reflect the latest project information.

Process Implementation:

• Develop, implement, and communicate the document control processes, procedures, and guidelines that ensure the consistent and efficient management of project documents from the early stages through to project completion.

Team Leadership:

• Build, manage, and mentor a document control team, fostering a culture of accuracy, efficiency, and continuous improvement within the team.

Collaboration:

• Work closely with project teams, including engineering, quality, procurement, and construction, to ensure that document control processes are integrated with broader project controls and project management activities.

Change Management:

• Manage document revisions, ensuring that all changes are recorded, tracked, and communicated effectively to relevant stakeholders.

Data Integrity:

• Ensure the integrity and security of the document management system, implementing best practices for data protection and access control.

Training & Support:

• Provide training and support to project team members and stakeholders on document control procedures and use of the document management system.

Reporting:

• Generate regular reports on document control activities, status, and compliance for project management and stakeholders, ensuring visibility into document management performance.

Risk Management and Security:

• Ensure confidentiality and security of sensitive project documentation.
• Develop and implement strategies to mitigate risks associated with document control and conduct risk assessments and develop contingency plans for document management.

Minimum Qualifications/Experience:

• Extensive experience in document control or information management roles on large and complex infrastructure projects, with a particular emphasis on projects in their early stages of development.
• Proven experience in setting up and managing document control systems and processes from the ground up.
• Strong knowledge of document control standards, regulatory requirements, and best practices, particularly within the construction, engineering, or nuclear sectors.
• Knowledge of the nuclear regulatory requirements regarding lifetime quality records.
• Excellent communication and interpersonal skills, with the ability to engage effectively with stakeholders at all levels.
• Proficient in document control software, electronic document management systems (EDMS), and other digital tools related to document management.
• Strong organisational skills and attention to detail, with a commitment to accuracy and quality in document management.
• Problem-solving abilities with a track record of delivering solutions in a fast-paced, complex project environment.

Additional Qualifications/Experience:

• A degree or equivalent qualification in a relevant field such as information management, engineering, or business administration.
• Previous experience in leading document control teams, particularly in a matrix structure on major projects.
• Strong functional understanding of the requirements and leadership and team management skills, with the ability to inspire and develop a high-performing document control team.
• Problem-solving abilities with a track record of delivering solutions in a fast-paced, complex project environment.

Working Pattern of Attendance and Location(s): Hinkley Point C Construction Site, Wick Moore Drove, Nr Bridgwater, Somerset, TA5 1UD.