Finance Assistant in Manchester

We have a permanent opportunity here at Dalkia UK for a Finance Assistant to join our Facilities Services team in Manchester. This is a hybrid role with an expectation to be office based Tuesdays and Wednesdays. The purpose of this role is to liaise with Operational teams, Helpdesk and Clients to ensure that sales invoices are raised accurately and timely. The role will be pivotal in controlling the Work in Progress (WIP) on contracts, reviewing costs and ensuring accurate reporting of job profitability.

The Role:

• Running work in progress reports and having meetings with the operational teams to ensure that cost allocations are correct, controlling the WIP build up and chasing the required documentation to bill the clients as promptly as possible.
• Raise sales invoices in the required format in a timely manner.
• Review costs to ensure that they have been processed against the correct jobs and work types, creating journals where necessary for cost reallocations.
• Review costs to identify requirements for prepayments and accruals.
• Cash management and chasing debt.
• Liaise with the Helpdesk to ensure jobs are correctly logged and POs correctly coded.
• Support the team resolving purchase invoice queries.
• Liaise with suppliers & subcontractors to resolve invoicing queries.
• Maintain accurate P&L information for individual contracts and contract data.
• Provide adhoc financial data and analysis to contract teams, commercial and the wider finance team.
• Support the month end process in line with Dalkia policies and procedures.
• Maintain and update trackers to ensure that they are kept up to date and accurate.
• Prepare and issue predefined reports and documentation, which form part of the contract, including customer’s internal and external reports.
• Support the contract, project and commercial teams with cost queries.
• Challenge contract teams to ensure that profitability on jobs is maximised and invoices are raised in line with contractual rates.
• Undertake general office duties relating to facilities contracts including correspondence & filing, preparation of reports & documents, updating electronic records.
• Support audits through the provision of backing to support sales invoice, credit note, timesheets and purchase cost queries.
• Support Contract teams with any financial information that they need for monthly reports.
• Review labour costs and provide feedback to engineers on timesheet processing errors.
• Undertake any other reasonable duty as directed by your line manager.

Hours of Work:

Monday to Friday, 9am – 5pm

25 days annual leave plus Bank Holidays, plus option to purchase an additional 5 days leave every year.

Pension with matched contributions.

Life Assurance.

Private Medical Insurance Single Cover on completion of 12 month’ service, with the opportunity to pay for additional cover for partner/dependants.

Flexible Benefits Scheme – including eye care voucher, store discounts for major retailers, salary sacrifice electric car vehicle lease scheme, personal IT equipment loans, impartial financial/savings guidance.

Access to wellbeing programmes.

Company Sick Pay.

Employee recognition programmes which reward exceptional achievements.

Employee Referral bonus with generous bonuses for ‘referring a friend’.

The opportunity to use one working day per year volunteering to help the local community.

Employee Assistance Programme – free, confidential 24/7 365 support on all lifestyle matters.

Qualifications and Experience Required:

• Methodical and structured approach to work.
• Self motivated with good communication skills, both written and verbal.
• Effective planning and time management.
• Ability to work under own initiative and take ownership and responsibility of workload.
• Flexible in approach to work and willing to work with and support other members of the team.
• Demonstrable experience of working within a fast paced finance team.
• Good working knowledge of MS Word, Excel and PowerPoint.
• Ability to interface with people including customers, suppliers & employees at all levels.
• GCSE passes in Maths and English or recognised equivalent qualification.
• Good knowledge of Health and Safety in the workplace.
• Ability to drive and embrace change.
• Demonstrable experience of working to standardised financial policies and procedures.
• Experience of working within the Facilities industry or similar.
• Experience of working in a similar role.
• Studying or wanting to study for a financial qualification, AAT, CIMA, ACCA or similar.

At Dalkia, we are committed to equity, diversity, and inclusion. We ensure that every applicant is treated fairly and respectfully throughout our selection process. If you require any adjustments, please inform us in confidence. Our talent acquisition team is here to assist you.