Legal Operations Administrator in Plymouth

Join the world's largest HVAC company, named by Forbes as one of America's Best-In-State Employers 2025!

The Legal Operations Administrator supports the efficiency, effectiveness, and strategic execution of the Legal Department.

This role plays a critical part in optimizing legal workflows through managing legal processes, technology, and data; providing legal assistance in support of commercial contracts and supply chain agreements, litigation management and employment matters, merger and acquisition activities, and regulatory compliance and governance; and supporting the legal team to streamline operations, reduce risk, and enhance service delivery.

The ideal candidate is highly organized, detail-oriented, and comfortable working cross-functionally in a fast-paced environment, and is adept at assembling and working with confidential and sensitive information.

The role requires the ability to answer correspondence and to interact with a diverse group of external callers and colleagues at all levels of the organization.

Independent judgment is required to plan, prioritize, and organize a diverse workload, and to recommend changes in office practices or procedures.

• Location
• Plymouth, MN - Hybrid
• Your Responsibilities
• Legal Operations, Technology & System Administration, Data Management
• Support the day-to-day operations of the legal department, ensuring efficient workflows and processes supporting commercial, operational, litigation, and corporate development activities
• Maintain matter management systems, including updates, documentation, and reporting, opening and closing matters in file management system, sending engagement letters/guidelines, obtaining information from outside providers, finalizing letters, and obtaining signatures and filing.
• Support legal billing processes, including invoice review, submission, and approvals
• Ensure proper organization and storage of legal documents and records
• Assist in identifying opportunities for process improvements and automation
• Manage and support legal technology tools (e. g., CLM, e-billing, document management systems)
• Administer contract lifecycle management (CLM) systems, including intake, routing, tracking, and reporting, and enabling permissions across user groups.
• Serve as a primary point of contact for system users, including troubleshooting and training
• Assist in system implementations, upgrades, and integrations
• Utilize legal operation tools to run reports, generate metrics and perform data visualizations (e. g., spend, contract cycle times, matter status)
• Maintain data integrity across legal systems and tools
• Run recurring reports and support data analysis to inform strategic decisions
• Legal Assistance
• Coordinate with sales, procurement, and operations to ensure timely contract execution

• Administer contract lifecycle management (CLM) processes for

• Sales agreements with distributors, contractors, and customers
• Supplier and vendor agreements
• NDAs, pricing agreements, and service contracts
• Litigation & Dispute Management
• Serve as liaison between internal stakeholders and outside counsel
• Support document preservation, legal holds, and e Discovery in coordination with IT and business teams
• Assist in preparation for hearings, mediation, arbitration, and trial
• Mergers & Acquisitions
• Assist with entity management, including maintaining corporate records, organizational charts, governance documents, and annual filings
• Support post-closing integration of acquired entities, including maintaining trackers for legal-related actions items and coordinating with legal
• Compliance Support
• Assist with compliance tracking, audits, and reporting requirements
• Maintain records related to regulatory obligations and internal policies
• Support enterprise risk management initiatives as needed
• Employment Law Support
• Support employment law document management, preservation, and legal holds
• Establish and maintain a repository for employment law templates, playbooks, guidance documents, and process maps
• Support employment-related matters in acquisitions by coordinating information requests and organizing employment-related documentation
• Track action items arising from employment-related audits and compliance reviews
• Support implementation of employment law initiatives and compliance programs including maintaining project plans, coordinating information requests, and tracking action items and deliverables
• Administrative Support
• Intake and route service of process and corporate agent notifications
• Coordinate execution of documents, signature packets and notarizations
• Manage billing and invoices from law firms, environmental firms, discovery firms, and other experts that need processing on a timely and accurate basis, including screening invoices, and communicating with law firms when deficiencies are found, working cross functionally to ensure bills are paid timely, and maintaining vendor list.
• Manage check requests for settlements, non-routine invoices, etc.
• Interface with Finance team to ensure timely issuance of checks, resolve invoice issues, and address related financial work in support of the Legal Department
• Assist Legal team with conference and CLE registrations, travel arrangements, expense report preparation, and managing expenses
• Plan, organize, coordinate and support internal and external meetings, conferences, and arrangements
• Track and record training delivered by Legal Team, conducts surveys of training delivered and prepares reports
• Assist Legal team with resolving technology and security issues and ensuring teams have needed technology
• Maintain office supplies and anticipate needs of Legal team to ensure smooth functioning operations
• Partner with finance, procurement, IT, and business stakeholders
• Provide support and guidance to internal clients on legal processes and tools
• Assist with training and communication related to legal operations initiatives
• Field and respond to routine questions
• Performs administrative and office support, including generating, finalizing and formatting presentations and spreadsheets, maintaining of filing system and contact database, and sorting and distributing the mail
• Greet visitors and determine access to appropriate parties.
• Other duties as defined
• Your Qualifications
• Bachelor’s degree
• 2-5 years of experience needs to include performing legal operations support, performing legal assistance responsibilities and supporting executive level manager
• Strong organizational and project management skills; solutions focused Strong attention to detail and ability to manage multiple priorities
• Excellent verbal and written communication skills Ability to work independently and collaboratively across teams
• Ability to communicate effectively with multiple levels of employees
• Proven organizational and time management abilities
• Exceptional problem-solving and analytical skills
• Ability to maintain professionalism and strict confidentiality with all materials
• Ability to exercise discretion and independent judgement Proficiency in legal technology tools and Microsoft Office 365
• Preferred Qualifications
• Bachelor’s degree in business administration, legal studies, or a related field
• Experience with CLM, e-billing, or matter management systems
• Familiarity with legal workflows, contracts, and compliance processes
• Experience with data analytics or reporting tools (e. g., Power BI)
• Process-oriented with a continuous improvement mindset
• Tech-savvy and adaptable to new systems
• Proactive and resourceful
• Your Benefits
• Multiple medical insurance plan options + dental and vision insurance
• 401K retirement plan with employer match
• Paid time off and company-paid holidays
• Paid sick time in accordance with the federal, state and local law
• Tuition Reimbursement after 6 months of continuous service

Work visa sponsorship is not available for this position.

The typical annual base salary for this position ranges from $66,000-$108,800 in Minnesota.

The range displayed represent the pay range for all positions in the job grade in which this position falls.

Individual base pay will depend on a wide range of factors, including your skills, qualifications, experience, and location.

If you're looking for an engaging career with growth opportunities in a supportive environment, you'll love a career at Daikin Applied!

#J-18808-Ljbffr