At a Glance
- Tasks: Provide top-notch admin support to senior leaders in the medical devices sector.
- Company: Join a dynamic Single Family Office focused on innovative investments.
- Benefits: Competitive salary, flexible work environment, and opportunities for growth.
- Other info: Work with a diverse portfolio and engage with stakeholders across Asia.
- Why this job: Be part of impactful projects in a fast-paced, collaborative setting.
- Qualifications: 2-5 years as an Executive Assistant; experience in healthcare is a bonus.
The predicted salary is between 40000 - 50000 € per year.
A private Single Family Office with a strong focus on investments and operations within the medical devices sector. The office manages a diversified portfolio and supports strategic initiatives across Asia.
Key Responsibilities
- Provide full-spectrum administrative support to senior leadership (e.g., Principal / Director)
- Manage complex calendars, scheduling, and meeting coordination across multiple time zones
- Arrange travel logistics including flights, accommodation, and detailed itineraries
- Prepare meeting materials, presentations, and reports; take minutes and track follow-ups
- Act as a liaison between internal teams, external partners, and stakeholders
- Support basic office operations including vendor coordination, expense tracking, and documentation
- Assist with ad hoc projects, including research and coordination related to investments or portfolio companies
- Maintain confidentiality and handle sensitive information with discretion
Requirements
- 2–5 years of experience as an Executive Assistant / Personal Assistant / Team Assistant
- Prior experience in a family office, investment firm, healthcare, or medical devices industry is a plus
- Strong organizational and time management skills, with the ability to multitask effectively
- Proactive, detail-oriented, and able to work independently in a fast-paced environment
Executive Assistant (Family Office – Medical Devices) employer: Dada Consultants
As a leading private Single Family Office in the medical devices sector, we pride ourselves on fostering a dynamic work culture that values innovation and collaboration. Our employees benefit from comprehensive support for professional growth, competitive remuneration, and the opportunity to engage with strategic initiatives across Asia, making it an ideal environment for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (Family Office – Medical Devices)
✨Tip Number 1
Network like a pro! Reach out to connections in the medical devices sector or family office space. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Nail that interview prep! Research the company and its portfolio, and be ready to discuss how your skills can support their strategic initiatives. Show them you’re not just another candidate, but the perfect fit for their team.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Executive Assistant (Family Office – Medical Devices)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex calendars and supporting senior leadership, especially in sectors like medical devices or family offices.
Showcase Your Skills:Don’t forget to showcase your organisational and time management skills. We love candidates who can multitask effectively, so give examples of how you've juggled multiple responsibilities in previous roles.
Be Professional Yet Personal:While we appreciate professionalism, don’t be afraid to let your personality shine through. A bit of warmth in your cover letter can go a long way in making us feel connected to you as a potential team member.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Dada Consultants
✨Know Your Stuff
Before the interview, dive deep into the company’s background, especially their focus on medical devices. Familiarise yourself with their portfolio and any recent news or developments in the industry. This will not only show your interest but also help you tailor your answers to align with their goals.
✨Master the Calendar Game
Since managing complex calendars is a key part of the role, be prepared to discuss your experience with scheduling across different time zones. You might even want to bring examples of how you've successfully managed conflicting appointments in the past. This will demonstrate your organisational skills and ability to multitask.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll be liaising with various stakeholders. Be ready to share examples of how you've effectively communicated with internal teams and external partners. Highlight any experience you have in preparing meeting materials or taking minutes, as this will be crucial for the role.
✨Be Ready for the Unexpected
Ad hoc projects can pop up at any time, so think of instances where you've had to adapt quickly to changing priorities. Share stories that showcase your proactive nature and ability to handle sensitive information discreetly. This will reassure them that you can thrive in a fast-paced environment.
