Administrative Assistant HCPL in Newcastle upon Tyne

Department: Health Care and Public Law - Leeds and Manchester

Location: Newcastle

Description

DAC Beachcroft is a leading international legal business, advising organisations across a range of sectors on complex and high-profile matters. Our Health, Care & Public Law team plays a vital role in supporting clients across the public and healthcare sectors, helping them navigate legal challenges with confidence and expertise. We're looking for an organised and proactive Administrative Assistant to join our team. This is an excellent opportunity for someone who enjoys working in a fast-paced professional environment, takes pride in delivering high-quality support and wants to build a career within a respected legal business. Working closely with Legal Secretaries, lawyers and the Secretarial Team Leader, you'll provide essential administrative and file management support, helping the team deliver an exceptional service to clients and colleagues.

Key Responsibilities

Administrative & File Management

• Maintaining electronic and paper files, ensuring documents are accurately filed and organised.
• Supporting file opening, closing and archiving processes in line with firm procedures.
• Managing incoming post, scanning and distributing documents to relevant stakeholders.
• Uploading, editing and managing PDF documents and electronic files.
• Sending large electronic document packs securely via OneDrive.
• Supporting the preparation, collation and indexing of legal documentation.
• Assisting with the production of both electronic and hard copy court bundles.

Team & Client Support

• Supporting lawyers and secretarial colleagues with a range of administrative requests.
• Assisting with the organisation of meetings, events, seminars and conferences.
• Booking travel, taxis, meeting rooms and couriers.
• Handling basic client correspondence and responding to meeting requests where appropriate.
• Answering calls and supporting team communications to ensure work is delivered promptly and efficiently.

Finance Administration

• Providing support with billing and finance administration activities.
• Assisting with expense submissions on behalf of fee earners.
• Responding to matter-related finance queries as required.

Service Delivery & Compliance

• Managing priorities effectively and meeting agreed deadlines.
• Maintaining accurate client and matter data.
• Ensuring compliance with firm processes, data security requirements and regulatory obligations.
• Delivering a responsive, professional and client-focused service at all times.

Skills, Knowledge and Expertise

• Previous office-based administration experience.
• Strong organisational skills and the ability to manage multiple priorities.
• Excellent attention to detail and a high level of accuracy.
• Confidence using Microsoft Office, particularly Word, Excel and PowerPoint.
• Experience working with document management systems or case management systems.
• Working knowledge of PDF editing software.
• Excellent written and verbal communication skills.
• A collaborative, team-oriented approach.
• A proactive mindset and willingness to learn new skills.
• A strong customer service focus and commitment to delivering high-quality support.

Additional Information

As a Disability Confident Scheme employer, we’re committed to providing an inclusive and accessible recruitment process. If you need any reasonable adjustments at any stage (including the application, assessment or interview process), please contact recruitment@dacbeachcroft.com in confidence with the vacancy reference in the subject line, and we’ll be happy to help.

We are happy to talk flexible working with our Flex Forward scheme. We would encourage you to talk to us about our approach to flexible working during the hiring process if you would like to explore this further.

Note for Recruitment Agencies

DAC Beachcroft manages all vacancies via our in-house recruitment teams, prioritising direct sourcing and referrals. When external support is required, roles are released to selected agencies on our Preferred Supplier List (PSL).

Speculative CVs sent to any DAC Beachcroft employee without prior instruction from our recruitment teams (LLP and CSG) will not be accepted, and no fees will be payable.

For PSL queries, please contact: recruitment@dacbeachcroft.com or csgrecruitment@dacbeachcroft.com