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- Tasks: Support the Deeds Archivist in managing and securing important legal documents.
- Company: Join a leading international law firm with a collaborative spirit.
- Benefits: Gain valuable experience, competitive pay, and a supportive work environment.
- Other info: Opportunity for growth in a fast-paced, professional setting.
- Why this job: Be part of a dynamic team and learn essential skills in document management.
- Qualifications: Experience in office administration or archiving, with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
The role provides administrative support across the team. The majority of the work will come directly from the Deeds Archivist, but also through the work allocated by the Hub Leader (HL)/Practice Assistants (PA)/Legal Support Assistants (LSA)/Administrative Assistants (AA) and real estate lawyers. The role is to support with the effective and secure handling of deeds held by the Firm.
Key Responsibilities
- Client Relationship Management
- Taking instruction from the Deeds Archivist to undertake tasks relating to archiving/file requests.
- To obtain knowledge of client specific protocols and processes, and building these into current practices, working with the Deeds Archivist and the Office of the General Counsel (OGC) and Client Partners where required.
- Handle and securely store deeds adhering to the Firm's policies and procedures.
- Arranging for deed records to be correctly entered in the Firm's and the storage companies online deeds databases.
- Requesting and processing deeds from other offices and from the storage company as needed.
- Re-assign deeds which are in the name of a leaver or any general change in fee earner when notified.
- Maintenance of deeds records, ensuring receipted schedules are attached to any closures as and when received.
- Ensure deeds received IN are booked out on the Firms Deeds database.
- Scheduling and sending out of deeds ensuring secure transportation.
- Answering any enquiries raised from internal colleagues.
- Assisting the HL/PA/LSA/AA with scheduling.
- Assisting the HL/PA/LSA/AA with general office administrative tasks where capacity allows (e.g. scanning, printing, assisting with post and deeds etc).
- Checking deeds and schedules for accuracy and updating where necessary.
- Assisting the Deeds Archivist with reducing our storage needs with the external storage company, including liaising with lawyers to obtain approval for destruction of deeds where appropriate.
- Any other administrative duties required in this role.
- Liaising with the Deeds Archivist on workloads and ensure deadlines are consistently met.
- Assisting HL/PA/LSA/AA and Deeds Archivist on large projects.
- Report any Restore (the external storage company) level issues to Deeds Archivist.
- Communication with the real estate lawyers and providing updates to the head of Commercial Real Estate on progress with tasks as required.
- Responsible for managing priorities and workloads to ensure deadlines are met.
- Liaising with Deeds Archivist where challenges arise.
- Checking client and internal data for accuracy.
- Ensuring compliance with firm wide/department policies and procedures.
- Maintain a high standard of customer service within your area of responsibility.
- Adhere to all firm policies and procedures.
- Consistently and appropriately update service users on progress where appropriate.
- Understands DAC Beachcroft is an international firm.
- Works with awareness of this structure to operate as one team/brand.
- Actively operates in the best interests of the firm at all times internally and externally.
- Operates in a regulated environment, effectively managing risk and compliance issues including data security.
- Works in partnership with others to manage and mitigate commercial risk.
- Uphold client confidentiality in line with GDPR.
Skills, Knowledge and Expertise
- Relevant office-based archivist experience or similar experience which would indicate an ability to acquire the necessary skills.
- An aptitude for archivist management and processes.
- Intermediate knowledge of Microsoft Office.
- An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times.
- Good organisational skills and ability to manage own time effectively within a fast-paced environment.
- Conscientious, taking personal responsibility for own work and accountability for its delivery and quality.
- Positive can-do attitude with the ability to adapt to change.
- Excellent attention to detail.
- Customer/client service focused.
Assistant Deeds Archivist in London employer: DAC Beachcroft
Contact Detail:
DAC Beachcroft Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Deeds Archivist in London
✨Tip Number 1
Network like a pro! Reach out to people in the real estate sector, especially those who work with deeds. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, whether at a networking event or an interview, be ready to discuss your relevant experience and how it aligns with the Assistant Deeds Archivist role.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After meeting someone or having an interview, drop them a quick email thanking them for their time and reiterating your interest in the position. It keeps you fresh in their minds!
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application directly. Plus, it shows you're genuinely interested in joining our team. Don’t miss out on that opportunity!
We think you need these skills to ace Assistant Deeds Archivist in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Assistant Deeds Archivist role. Highlight any relevant experience you have in archiving or administrative support, and don’t forget to mention your organisational skills and attention to detail!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your understanding of client protocols and how you can contribute to maintaining high standards of customer service.
Show Off Your Communication Skills: Since this role involves liaising with various team members and clients, make sure to showcase your communication skills in your application. Give examples of how you've effectively communicated in past roles or projects.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at DAC Beachcroft
✨Know Your Deeds
Before the interview, brush up on your knowledge of deeds and archiving processes. Familiarise yourself with common terminology and practices in the real estate sector. This will not only show your interest but also help you answer questions more confidently.
✨Showcase Your Organisational Skills
Since the role requires excellent organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and met deadlines, as this will demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Effectively
Practice articulating your thoughts clearly and professionally. Since the job involves liaising with various stakeholders, think of scenarios where you effectively communicated with clients or colleagues. Highlight your customer service focus and how you maintained high standards in your interactions.
✨Be Ready for Compliance Questions
Given the importance of compliance and data security in this role, prepare to discuss your understanding of GDPR and other relevant regulations. Think about how you've ensured compliance in previous roles and be ready to share specific examples that showcase your attention to detail and conscientiousness.