Executive PA in Fife

b Overview /b p In this Executive Personal Assistant role, you will provide high-level support to senior leaders, managing complex diaries, travel, and communications. You will work closely with cross-functional teams to prepare documents, briefing papers, and presentations, enabling effective decision-making. The position offers remote work with a probationary on-site period at either Birmingham or Newport, aligning with a professional services environment focused on client service and efficiency. You will contribute to cost-saving travel options, data accuracy, and confidential information handling to support executive priorities. This is an opportunity to shape logistics and communications at a senior-ad /p b Pay / Benefits /b ul li private medical insurance /li li income protection insurance /li li discounted gym membership /li li professional funding /li li in-person and remote social events /li li ESG engagement opportunities /li /ul b Responsibilities /b ul li Provide dedicated personal organisational service to senior individuals and respond to ad-hoc requests from Senior Management /li li Manage and calendar complex, busy diaries for key individuals /li li Arrange and book travel (including international) /li li Monitor urgent emails and screen communications /li li Coordinate client meetings and events with prepared meeting materials /li li Create documents, briefing papers, reports and presentations (PowerPoint) and some digital dictation /li li Support business development activities including branded presentations, mail merges, and delegate packs /li li Understand and manage financial administration related to external client billing and maintain data in the case management system /li li Keep client contact information accurate and up to date /li li Manage expenses and company credit card liaising with Accounts /li li Promote paperless workflows and pro-active team collaboration /li li Proficient use of Word, Excel, PowerPoint and bespoke DAC Beachcroft systems /li li Support cost-saving initiatives such as cheaper travel options and split-ticket strategies /li li Handle confidential information per data security protocols /li li Act as first point of contact with external clients with professional telephone manners /li li Take accurate minutes and produce them when required /li li Independently manage tasks and demonstrate proactive planning and organisation /li /ul b Key requirements /b ul li Previous EA/Executive Assistant experience in a professional services environment /li li Minimum of 5 GCSEs including English and Maths /li li Advanced IT skills with Microsoft Office (Word, Excel, PowerPoint) /li li Experience organising large events /li li Strong attention to detail and commitment to quality /li li Clear, concise written and spoken communication /li li Client service-focused demeanor /li li Excellent planning, organisational and project management abilities /li li Strong interpersonal skills and ability to engage with diverse audiences /li li Ability to work independently and manage tasks with pro-activity /li li Familiarity with data security and confidential handling /li li Experience with minutes taking /li /ul ul li collaborative mindset /li li proactive and flexible /li li attention to detail /li li Microsoft Word /li li Microsoft Excel /li li Microsoft PowerPoint /li /ul