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- Tasks: Support a dynamic legal team with essential admin tasks and client relationship management.
- Company: Join DAC Beachcroft, a leading international law firm with a collaborative spirit.
- Benefits: Enjoy flexible working options, competitive salary, and opportunities for professional growth.
- Why this job: Kickstart your career in a fast-paced environment while making a real impact.
- Qualifications: Previous admin experience and strong communication skills are a must.
- Other info: Be part of a supportive team that values your contributions and encourages development.
The predicted salary is between 30000 - 42000 ÂŁ per year.
Role Overview
Department: Employment, Pensions and Immigration - London
Location: London
Provides administrative and file management support across the team. Work comes either directly from the lawyer or through the Secretary Team Leader or Secretaries. Accountable for establishing and maintaining an ongoing service‑based relationship with the team they support, translating needs and expectations into responsive service.
Key Responsibilities
- Client Relationship Management: Take instruction to undertake admin tasks relating to client relationship management and keep current knowledge of client protocols and processes.
- Administrative: File opening and closing; undertake file closing/archiving procedures ensuring compliance; make room, hotel and travel bookings; organise hand deliveries and courier requests; printing, copying, scanning; send large electronic documents via OneDrive; submit documents for client signature via Signable; collate disclosure documents; assist with new client set‑up; produce MI reports; update client lists and email groups.
- Communication: Liaise with team members on workloads and ensure deadlines are met; answer internal calls for other team members; liaise with and take direction from your Secretary Team Leader, secretaries and lawyers.
- Financial: Assist with billing and expenses as required.
- Processing: Manage priorities and workloads to ensure deadlines are met; liaise with STL where challenges arise; ensure compliance with firm‑wide/department policies and procedures; check post and/or emails and file client‑related correspondence appropriately.
- Customer Service: Attend team meetings; liaise with lawyers and Secretary Team Leader to take instruction; update service users on progress; offer assistance wherever possible.
- Firm‑wide: Understand DAC Beachcroft is an international firm and work with awareness of this structure to operate as one team; act in the best interests of the firm; operate in a regulated environment, managing risk and compliance including data security; partner with others to manage and mitigate commercial risk.
Qualifications
- Relevant office‑based administration experience.
- Aptitude for administration management and processes, with experience of working with document management/case management systems.
- Intermediate knowledge of Microsoft Office.
- Effective communicator who can liaise with internal and external clients professionally and provide exceptional service.
- Good organisational skills and ability to manage own time effectively in a fast‑paced environment.
- Conscientious, taking personal responsibility for own work and accountability for its delivery and quality.
- Positive can‑do attitude with the ability to adapt to change.
- Excellent attention to detail.
- Customer/client service focused.
- Proactive, professional and flexible approach to work.
- Willingness to learn and develop over time.
- Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, and willing to take on new responsibilities and challenges.
Flexible Working
We are happy to discuss flexible working under our Flex Forward scheme. Please let us know if you would like to explore this further during the hiring process.
Recruitment Agencies
D&C Beachcroft manages all vacancies via its in‑house recruitment teams, prioritising direct sourcing and referrals. External support is only used on our Preferred Supplier List (PSL). Speculative CVs sent to any employee without prior instruction from our recruitment teams will not be accepted, and no fees will be payable. For PSL queries, please contact: recruitment@dacbeachcroft.com or csgrecruitment@dacbeachcroft.com.
Seniority level: Entry level
Employment type: Full‑time
Job function: Administrative
Industries: Law Practice
Administrative Assistant in City of London employer: DAC Beachcroft
Contact Detail:
DAC Beachcroft Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in City of London
✨Tip Number 1
Network like a pro! Reach out to people in your desired field, especially those already working at DAC Beachcroft. A friendly chat can open doors and give you insider info on the role.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the job description and be ready to share examples of your past experiences that highlight your organisational and communication skills.
✨Tip Number 3
Show off your tech skills! Since the role involves document management and Microsoft Office, brush up on these tools. Maybe even bring up a time when you used them effectively in a previous job.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’re the perfect fit!
We think you need these skills to ace Administrative Assistant in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Administrative Assistant role. Highlight your relevant office-based administration experience and any familiarity with document management systems to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention your customer service focus and how you can contribute to maintaining strong client relationships.
Show Off Your Organisational Skills: In your application, give examples of how you've managed your time effectively in fast-paced environments. We love seeing candidates who can juggle multiple tasks while keeping everything organised!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at DAC Beachcroft
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant. Familiarise yourself with tasks like file management, client relationship management, and communication protocols. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Show Off Your Organisational Skills
During the interview, be prepared to discuss how you manage your time and priorities in a fast-paced environment. Share specific examples of how you've successfully handled multiple tasks or deadlines in previous roles. This will highlight your ability to stay organised and efficient.
✨Communicate Like a Pro
Effective communication is key for this role. Practice articulating your thoughts clearly and confidently. Be ready to explain how you've liaised with team members or clients in the past, and how you ensure everyone stays informed and on track. This will showcase your interpersonal skills.
✨Emphasise Your Customer Service Mindset
Since the role involves client interaction, it's important to convey your commitment to exceptional service. Prepare examples of how you've gone above and beyond to assist clients or colleagues. This will demonstrate your proactive approach and dedication to providing quality support.
