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- Tasks: Provide top-notch secretarial support to the Professional & Commercial Risk team and manage client relationships.
- Company: Join a leading legal firm in Newcastle with a supportive and dynamic work environment.
- Benefits: Permanent position with opportunities for growth and development in the legal field.
- Other info: Collaborative atmosphere with chances to assist in exciting client events and business development.
- Why this job: Be a vital part of a team that ensures exceptional service and supports lawyers in their work.
- Qualifications: Strong organisational skills and ability to handle confidential information.
The predicted salary is between 30000 - 40000 £ per year.
Working as part of a team, you will be required to provide an excellent standard of secretarial support to the Professional & Commercial Risk team. You will also be required to provide support across the other practice groups in Professional & Commercial Risk as and when required. Working individually and as a team to act as a point of contact for lawyers and to ensure the effective completion of their work, as well as undertaking a variety of secretarial tasks.
Provide a high quality, comprehensive workflow management and organisational service to lawyers in the group and exceptional client service.
Key Responsibilities- Client Relationship Management: Responsible for keeping up to date with client specific protocols and processes and implementing.
- Administrative: Handle outgoing correspondence including electronic communications, create new case files as appropriate, prepare and create client reports and documents for fee earners, collate enclosures for outgoing correspondence, instructions to Counsel, experts etc using electronic bundling and encryption software, general knowledge of case management systems, email management – filing, saving, locating, deleting, responding where applicable and referring incoming mail to others as necessary and managing Inbox on behalf of colleagues as and when required, print, file, photocopy, scan, fax and archive documents as and when required, ensure that client contact information is kept up to date, update document bundles for fee earners, using OneDrive, Sharefile and Client Connect for the safe exchange of client information, keep case files organised and logical, assist with incoming billing and accounts queries, draft emails and correspondence on behalf of fee earners, answer and make telephone calls, book client meetings, assist with the planning and booking of travel arrangements, assist with ad-hoc business development and communications activities e.g. client contact reports, delegate packs etc., assist in organising client events as and when required, maintain a level of individual knowledge required for the role, occasional preparation of correspondence and documents from digital dictation, help maintain a clean office and clear desk, handle confidential information in line with the firms data security protocols.
- Communication: Key point of contact for lawyers to maintain relationships and ensure a high level of support is always provided by the team. Monitor post and/or emails and dealing with as appropriate ensuring all client related correspondence is passed on to an appropriate lawyer and actioned as necessary; proactively responding to and drafting responses on behalf of others, prioritising emails, collating necessary paperwork and e-filing, liaising with and providing support to their immediate colleagues in the department, and where practical, other legal and support departments as requested by STL. Assisting others where there is spare capacity or it is evident that a colleague needs assistance with their workload, answering phone calls for other members of the team when they are away from their desk, liaison with and taking direction from your STL, liaise with the STL over any planned absences, arranging cover as necessary and communicating this to the relevant lawyers.
- Financial: Assisting lawyers with billing related tasks, log with accounts expert/counsel disbursements onto Chrome River and ensuring appropriate matter allocation, request cheques.
Legal Secretary PCR Newcastle employer: DAC Beachcroft LLP
Contact Detail:
DAC Beachcroft LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary PCR Newcastle
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know that can land you that Legal Secretary role.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Familiarise yourself with their client protocols and processes, as this will show you’re genuinely interested and ready to hit the ground running. We want you to shine when you walk into that interview room!
✨Tip Number 3
Practice your communication skills! As a Legal Secretary, you’ll be the key point of contact for lawyers and clients. We suggest doing mock interviews or role-playing scenarios to boost your confidence and ensure you can handle any situation that comes your way.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to engage directly with us. Let’s get you that job!
We think you need these skills to ace Legal Secretary PCR Newcastle
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary role. Highlight relevant experience and skills that match the job description, like your secretarial support abilities and client relationship management.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Professional & Commercial Risk team. Mention specific tasks from the job description that you’re excited about.
Showcase Your Organisational Skills: Since this role involves a lot of workflow management, be sure to highlight your organisational skills in your application. Share examples of how you've successfully managed multiple tasks or projects in the past.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at DAC Beachcroft LLP
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Legal Secretary in the Professional & Commercial Risk team. Familiarise yourself with the key tasks mentioned in the job description, such as client relationship management and administrative duties. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As a Legal Secretary, you'll need to manage multiple tasks efficiently. Prepare examples from your past experiences where you've successfully handled workflow management or organised documents. Be ready to discuss how you prioritise tasks and maintain a high level of organisation, especially when dealing with confidential information.
✨Demonstrate Communication Prowess
Effective communication is key in this role. Think of instances where you've acted as a point of contact for clients or colleagues. During the interview, highlight your ability to draft professional correspondence and manage emails efficiently. This will reassure them that you can handle the communication demands of the position.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the team dynamics, the firm's culture, and any specific challenges they face. This not only shows your interest but also helps you gauge if the company is the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.