Legal Secretary, PCR

Legal Secretary PCR (Leeds) Department: Professional proactively responding to and drafting responses on behalf of others, prioritising emails, collating necessary paperwork and e-filing. Liaising with and providing support to their immediate colleagues in the department, and where practical, other legal and support departments as requested by STL. Assisting others where there is spare capacity or it is evident that a colleague needs assistance with their workload. Answering phone calls for other members of the team when they are away from their desk. Liaison with and taking direction from your STL. Liaise with the STL over any planned absences, arranging cover as necessary and communicating this to the relevant lawyers. Financial Assisting lawyers with billing related tasks. Log with accounts expert/counsel disbursements onto Chrome River and ensuring appropriate matter allocation. Request cheques, bank transfers, and paying in money received, as appropriate. Supporting the co-ordination of the WIP process. Dealing with matter related finance administration to include BACs, TTs etc. Dealing with submission of fee earner expenses. Take ownership of billing and account queries and work with fee earners and support teams to resolve these. Maintain spreadsheets and assist with monthly MI report completion. Customer Service Arranging and attending team meetings. Liaising with lawyers, STLs and Secretarial Managers (SM) to take instruction and liaise on work requirements. Consistently and appropriately update service users on progress where appropriate. Regularly offer assistance wherever possible. Firm wide Understands DAC Beachcroft is an international firm. Works with awareness of this structure to operate as one team/brand. Actively operates in the best interests of the firm at all times internally and externally. Operates in a regulated environment, effectively managing risk and compliance issues including data security. Works in partnership with others to manage and mitigate commercial risk. Skills, Knowledge and Expertise Assist with incoming billing and accounts queries. Draft emails and correspondence on behalf of fee earners. Answer and make telephone calls. Book client meetings. Assist with the planning and booking of travel arrangements. Assist with ad-hoc business development and communications activities e.g. client contact reports, delegate packs etc. Assist in organising client events as and when required. Maintain a level of individual knowledge required for the role. Occasional preparation of correspondence and documents from digital dictation. Help maintain a clean office and clear desk. Handle confidential information in line with the firm\’s data security protocols. Communication Key point of contact for lawyers to maintain relationships and ensure a high level of support is always provided by the team. Monitor post and/or emails and dealing with as appropriate ensuring all client related correspondence is passed on to an appropriate lawyer and actioned as necessary; proactively responding to and drafting responses on behalf of others, prioritising emails, collating necessary paperwork and e-filing. Liaising with and providing support to their immediate colleagues in the department, and where practical, other legal and support departments as requested by STL. Assisting others where there is spare capacity or it is evident that a colleague needs assistance with their workload. Answering phone calls for other members of the team when they are away from their desk. Liaison with and taking direction from your STL. Liaise with the STL over any planned absences, arranging cover as necessary and communicating this to the relevant lawyers. Financial Assisting lawyers with billing related tasks. Log with accounts expert/counsel disbursements onto Chrome River and ensuring appropriate matter allocation. Request cheques, bank transfers, and paying in money received, as appropriate. Supporting the co-ordination of the WIP process. Dealing with matter related finance administration to include BACs, TTs etc. Dealing with submission of fee earner expenses. Take ownership of billing and account queries and work with fee earners and support teams to resolve these. Maintain spreadsheets and assist with monthly MI report completion. Customer Service Arranging and attending team meetings. Liaising with lawyers, STLs and Secretarial Managers (SM) to take instruction and liaise on work requirements. Consistently and appropriately update service users on progress where appropriate. Regularly offer assistance wherever possible. Firm wide Understands DAC Beachcroft is an international firm. Works with awareness of this structure to operate as one team/brand. Actively operates in the best interests of the firm at all times internally and externally. Operates in a regulated environment, effectively managing risk and compliance issues including data security. Works in partnership with others to manage and mitigate commercial risk. #J-18808-Ljbffr