Administrative Assistant REG Hub 3 in Leeds

We are looking for an Administrative Assistant to join our Real Estate team, providing high-quality administrative and file management support within a fast‑paced, client-focused environment. This role sits at the centre of the team’s operations, supporting lawyers and wider legal support colleagues to ensure work is delivered efficiently, accurately, and in line with client expectations. You’ll play a key role in maintaining high standards of service, helping the team operate smoothly and consistently.

This is a strong opportunity for someone who enjoys being organised, detail-focused, and part of a collaborative professional services environment. You’ll gain exposure to a broad range of responsibilities, from matter management and client administration through to supporting transactions and processes, giving you a well‑rounded understanding of how a busy legal team operates. The role offers strong development potential for someone looking to build a career within legal or professional services support.

• Maintain and organise electronic and paper files, ensuring accuracy, consistency, and compliance with firm standards.
• Open and close files on the case management system, ensuring all processes are completed correctly.
• Manage document handling including scanning, filing, and distribution of incoming correspondence.
• Support document preparation, including printing, copying, PDF editing, and bundling.
• Provide administrative support to lawyers and legal support teams in line with business needs.
• Assist with the organisation of client events, seminars, and meetings, including logistics, materials, and coordination.
• Act as a reliable point of contact within the team, maintaining effective communication and meeting deadlines.
• Update workflow tracking schedules and ensure accurate matter administration.
• Upload and manage documents within client data rooms.
• Prepare court bundles (electronic and hard copy), following instructions and relevant procedures.
• Undertake online applications and searches (e.g. Land Registry, Companies House, and related platforms).
• Provide support with billing processes where required.
• Assist with matter‑related financial administration, including payments and expenses.
• Manage multiple priorities effectively, ensuring accuracy and timeliness across all tasks.
• Maintain up-to-date knowledge of client protocols and team processes.
• Ensure all work is completed in line with firm policies, procedures, and regulatory requirements.
• Work collaboratively across the wider business, contributing to a one-team culture.
• Operate with a strong awareness of risk, compliance, and data security.
• Deliver a professional, client-focused service at all times.

• Previous administrative experience within a professional or office-based environment.
• Experience using document or case management systems (legal sector experience beneficial but not essential).
• Strong working knowledge of Microsoft Office.
• Highly organised, with the ability to manage competing priorities in a fast‑paced environment.
• Excellent attention to detail and accuracy.
• Confident communicator, able to build effective working relationships with colleagues and stakeholders.
• Proactive, reliable, and responsive, with a strong sense of accountability.
• Positive, adaptable approach and willingness to learn.
• A strong team player with a collaborative mindset and commitment to high‑quality service delivery.

As a Disability Confident Scheme employer, we’re committed to providing an inclusive and accessible recruitment process. If you need any reasonable adjustments at any stage (including the application, assessment or interview process), please contact in confidence with the vacancy reference in the subject line, and we’ll be happy to help.