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- Tasks: Support the Clinical Risk team with admin tasks and file management.
- Company: Join DAC Beachcroft, a leading law firm in Leeds.
- Benefits: Competitive salary, professional development, and a vibrant office culture.
- Why this job: Gain valuable experience in a dynamic environment while supporting impactful legal work.
- Qualifications: Relevant admin experience and proficiency in Microsoft Office required.
- Other info: Full-time, fixed-term contract with opportunities for growth.
The predicted salary is between 22000 - 28000 £ per year.
DAC Beachcroft has an exciting opportunity for an Administrative Assistant to join our Clinical Risk cluster on a full-time, permanent basis in our centrally located Leeds office. The role provides administrative and file management support across the team. Work will come either directly from the lawyer or through the work allocated by the Hub Leader (HL)/Practice Assistants (PA)/Legal Support Assistants (LSA). The role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support recognising and translating the needs and expectations into a responsive service.
Key Responsibilities
- Client Relationship Management
- Taking instruction to undertake admin tasks relating to client relationship management
- Responsible for ensuring current knowledge of client specific protocols and processes, and building these into current practices
- Assisting the lawyers, HL/PA/LSA as directed in the organisation of internal and external events, seminars and conferences, responsible for arranging registers of delegates; booking travel; printing/sending materials
- Administrative
- File management – updating and maintaining all files, ensuring documents are filed correctly and named in line with the business wide naming convention and the correct folder structures are adopted (both electronic and paper)
- File opening and closing – matters are set up on the relevant document/case management system. Undertake all file closing/archiving procedures ensuring compliant at all times
- Make room and taxi bookings as requested, organising hand deliveries and courier requests, and other adhoc requests
- Printing/copying/scanning of documents flowing to Office Services for support with high volume jobs, as appropriate
- Sending large electronic documents via ShareFile
- Submitting documents for signature by clients via DocuSign
- Dealing with incoming post - scanning, saving to the file and circulating to the relevant fee earners
- Updating of Workflow Tracking Schedules
- Collating and indexing legal documentation, deeds scheduling and deeds management.
- Typing of standard letters i.e. payment of invoices, acceptance of events
- Uploading documents to PDF docs and editing documents using the same
- Communication
- Liaising with fellow team members on workloads and ensure deadlines are consistently met
- Answering internal calls for other members of the team
- Liaising with and taking direction from your HL, PA LSA and lawyers
- Assisting with billing as required
- Dealing with matter related finance administration to include BACs, TTs etc.
- Assisting with expenses as required
- Processing
- Responsible for managing priorities and workloads to ensure deadlines are met. Liaising with HL where challenges arise
- Responsible for creating and uploading information to client data rooms, in line with instructions from lawyer, HL PA or LSA
- Production of court bundles, both paper and electronic copies, ensuring the master bundle is correctly prepared in line with lawyer instructions and court rules and instructions provided to Office Services to complete printing/copying of master bundles; suitable delivery methods pre-booked as needed
- Checking client and internal data for accuracy
- Ensuring compliance with firm wide/department policies and procedures
- Responsible for checking post and/or emails and dealing with as appropriate ensuring all client related correspondence is appropriately filed in firm’s document management systems
- Online applications e.g. Companies House, Land Registry, Searchflow, forms
- Undertaking searches and completion of requisite forms and submissions
- Customer Service
- Attending team meetings
- Liaising with lawyers and HL to take instruction and liaise on work requirements
- Consistently and appropriately update service users on progress where appropriate
- Regularly offer assistance wherever possible
Skills, Knowledge and Expertise
- Relevant office-based administration experience
- An aptitude for administration management and processes, with experience of working with document management/case management systems
- Intermediate knowledge of Microsoft Office
- An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times
- Good organisational skills and ability to manage own time effectively within a fast-paced environment
- Conscientious, taking personal responsibility for own work and accountability for its delivery and quality
- Positive can-do attitude with the ability to adapt to change
- Excellent attention to detail
- Customer/client service focused
- Proactive, professional and flexible approach to work
- Keen to develop over a period of time with a willingness and ability to learn
- Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges
Administrative Assistant Clinical Risk Leeds employer: DAC Beachcroft LLP
Contact Detail:
DAC Beachcroft LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant Clinical Risk Leeds
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of client relationship management and file management will help you demonstrate your readiness for the role during any discussions.
✨Tip Number 2
Network with current or former employees of DAC Beachcroft, especially those in similar roles. They can provide insights into the company culture and expectations, which can be invaluable when preparing for interviews.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly in Word and Excel, as these are essential for the role. Consider taking a quick online course to enhance your proficiency, which will show your commitment to the position.
✨Tip Number 4
Prepare examples of how you've successfully managed multiple priorities in a fast-paced environment. Being able to articulate your organisational skills and ability to meet deadlines will set you apart from other candidates.
We think you need these skills to ace Administrative Assistant Clinical Risk Leeds
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant office-based administration experience and showcases your skills in document management and case management systems. Use keywords from the job description to align your experience with the role.
Craft a Strong Cover Letter: In your cover letter, emphasise your ability to manage priorities and workloads effectively. Mention specific examples of how you've provided exceptional customer service and supported teams in previous roles.
Showcase Communication Skills: Since the role requires effective communication with internal and external clients, include examples in your application that demonstrate your strong communication skills and your ability to liaise professionally.
Highlight Attention to Detail: Given the importance of accuracy in this role, provide examples of how you have ensured compliance with policies and procedures in past positions. This will show your conscientiousness and attention to detail.
How to prepare for a job interview at DAC Beachcroft LLP
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of the Administrative Assistant role in Clinical Risk. Familiarise yourself with the key tasks mentioned in the job description, such as file management and client relationship management, so you can confidently discuss how your skills align with these requirements.
✨Demonstrate Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritised your workload and met deadlines, as this will show your potential employer that you can thrive in a fast-paced environment.
✨Showcase Your Communication Skills
Effective communication is crucial for this position. Be ready to discuss how you've liaised with team members and clients in previous roles. You might want to share specific instances where your communication helped resolve issues or improve processes, demonstrating your ability to provide exceptional service.
✨Prepare Questions for the Interviewers
Interviews are a two-way street, so come prepared with thoughtful questions about the team dynamics, company culture, and expectations for the role. This not only shows your interest in the position but also helps you assess if the company is the right fit for you.