At a Glance
- Tasks: Manage project documentation and support teams using an electronic document management system.
- Company: D2, a growing professional services business focused on innovative programme management.
- Benefits: Competitive salary, opportunities for growth, and involvement in major infrastructure projects.
- Other info: Dynamic work environment with a focus on continuous improvement and best practices.
- Why this job: Join a mission-driven team making a sustainable impact through intelligent programme management solutions.
- Qualifications: Strong analytical skills, excellent communication, and proficiency in Microsoft Excel required.
The predicted salary is between 35000 - 45000 £ per year.
D2 are an independent and growing, professional services business. Since formation in 2011, we have developed a comprehensive suite of programme management capabilities. We combine our industry expertise with innovative thinking and digital products to develop close relationships with our clients and deliver our commitments. We are actively engaged on some of the largest infrastructure projects across the UK and Canada, performing to our mission statement: “Working together to develop intelligent programme management solutions, helping to deliver a more sustainable world.”
Overview of Role
The core objective for the appointed Document Controller would be to assist in the management of documentation for organisations on projects utilising an electronic document management system (EDMS). Focusing on the implementation of processes, supporting the EDMS userbase and reporting on output.
Responsibilities
- Provide administrative support to project teams.
- Manage internal and external information flows in line with document control requirements.
- Maintain effective communication with client, supplier, and project offices.
- Maintain document registers, logs, and online records.
- File, store, and distribute electronic correspondence and project documentation as required.
- Provide technical support to project teams using the Electronic Document Management System (EDMS), including query resolution and user support.
- Support project delivery by processing high-priority and time-critical documentation.
- Assist Project Managers, Engineering Managers, and senior information management colleagues as required.
- Prepare, run, and analyse reports to provide accurate performance and process data.
- Carry out compliance and quality assurance checks on documentation, submission packages, and workflow stages.
- Review, update, and format technical documents, reports, templates, manuals, and workflows.
- Assist with close-out activities, including Health and Safety File processes.
- Support the management of EDMS accounts, permissions, and access requirements.
- Collate and track project data for reporting purposes, including submission volumes, certification status, and signature records.
- Contribute to the continuous improvement of information management processes, including lessons learned, best practice, and future enhancements.
- Report to the Information Manager.
Requirements
- Good analytical and administrative skills with ability to analyse and interpret data.
- Must have excellent interpersonal skills.
- Excellent organisational and multitasking skills.
- Computer literacy, in particular Microsoft Excel.
- Good written and verbal communications skills.
- A keen eye for detail.
Desirable skills
- Proficiency in the use of Bentley ProjectWise, or similar Electronic Data Management System (EDMS).
Senior Document Controller employer: D2
D2 is an exceptional employer that fosters a collaborative and innovative work culture, providing employees with the opportunity to engage in significant infrastructure projects across the UK and Canada. With a strong commitment to professional development and sustainability, team members benefit from comprehensive training and growth opportunities while contributing to meaningful solutions that impact the world positively. The supportive environment encourages open communication and teamwork, making D2 a rewarding place for those looking to advance their careers in programme management.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Document Controller
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and engage on platforms like LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their projects. We recommend practising common interview questions and tailoring your answers to highlight your experience with document management systems and teamwork.
✨Tip Number 3
Showcase your skills! Bring along examples of your work or create a portfolio that demonstrates your expertise in document control and project management. We want to see how you can contribute to our mission of delivering intelligent solutions.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Senior Document Controller
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Document Controller role. Highlight your experience with electronic document management systems and any relevant projects you've worked on. We want to see how your skills align with our mission of delivering intelligent programme management solutions.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how you can contribute to our team. Be sure to mention your analytical skills and experience in managing documentation, as these are key for us.
Show Off Your Attention to Detail:As a Document Controller, attention to detail is crucial. In your application, make sure to showcase examples where your keen eye for detail has made a difference. This will help us see that you’re the right fit for maintaining compliance and quality assurance.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at D2
✨Know Your EDMS Inside Out
Since the role heavily involves using an Electronic Document Management System, make sure you’re familiar with the specific system mentioned in the job description, like Bentley ProjectWise. Brush up on its features and functionalities so you can confidently discuss how you've used similar systems in the past.
✨Showcase Your Organisational Skills
As a Senior Document Controller, you'll need to juggle multiple tasks. Prepare examples from your previous roles where you successfully managed documentation and maintained effective communication. Highlight your ability to keep things organised and how that contributed to project success.
✨Prepare for Technical Questions
Expect questions that test your analytical skills and understanding of document control processes. Review common scenarios you might face in the role and think about how you would handle them. Being able to articulate your thought process will impress the interviewers.
✨Emphasise Continuous Improvement
D2 values innovation and improvement, so be ready to discuss how you've contributed to enhancing processes in your previous roles. Share specific examples of how you’ve implemented best practices or lessons learned to improve documentation management.
