At a Glance
- Tasks: Manage project documentation and support teams using an electronic document management system.
- Company: D2 is a growing professional services business focused on innovative programme management.
- Benefits: Competitive salary, 25 days holiday, private healthcare, and hybrid working options.
- Other info: Embrace a collaborative culture with opportunities for professional growth and development.
- Why this job: Join us to make a real impact on major infrastructure projects across the UK and Canada.
- Qualifications: Strong analytical skills, excellent communication, and proficiency in Microsoft Excel required.
The predicted salary is between 40000 - 50000 £ per year.
D2 are an independent and growing, professional services business. Since formation in 2011, we have developed a comprehensive suite of programme management capabilities. We combine our industry expertise with innovative thinking and digital products to develop close relationships with our clients and deliver our commitments. We are actively engaged on some of the largest infrastructure projects across the UK and Canada, performing to our mission statement: “Working together to develop intelligent programme management solutions, helping to deliver a more sustainable world.”
Overview of Role
The core objective for the appointed Document Controller would be to assist in the management of documentation for organisations on projects utilising an electronic document management system (EDMS). Focusing on the implementation of processes, supporting the EDMS userbase and reporting on output.
Responsibilities
- Provide administrative support to project teams
- Manage internal and external information flows in line with document control requirements
- Maintain effective communication with client, supplier, and project offices
- Maintain document registers, logs, and online records
- File, store, and distribute electronic correspondence and project documentation as required
- Provide technical support to project teams using the Electronic Document Management System (EDMS), including query resolution and user support
- Support project delivery by processing high-priority and time-critical documentation
- Assist Project Managers, Engineering Managers, and senior information management colleagues as required
- Prepare, run, and analyse reports to provide accurate performance and process data
- Carry out compliance and quality assurance checks on documentation, submission packages, and workflow stages
- Review, update, and format technical documents, reports, templates, manuals, and workflows
- Assist with close-out activities, including Health and Safety File processes
- Support the management of EDMS accounts, permissions, and access requirements
- Collate and track project data for reporting purposes, including submission volumes, certification status, and signature records
- Contribute to the continuous improvement of information management processes, including lessons learned, best practice, and future enhancements
- Report to the Information Manager.
Requirements
- Good analytical and administrative skills with ability to analyse and interpret data
- Must have excellent interpersonal skills
- Excellent organisational and multitasking skills
- Computer literacy, in particular Microsoft Excel
- Good written and verbal communications skills
- A keen eye for detail
Desirable skills
- Proficiency in the use of Bentley ProjectWise, or similar Electronic Data Management System (EDMS)
- Knowledge of O&M Manual/H&S Files
- Knowledge of the H&S and As Built hand back process to the National Records Group.
Benefits
- Competitive salary (Salary dependant on experience level)
- Pension scheme
- 25 days holiday + option to buy 4 days
- Additional 1 day holiday for your birthday
- Private healthcare and employee assistance programme
- Group life insurance
- Medi Cash health insurance providing cashback towards everyday healthcare bills
- Enhanced family leave, including maternity/ paternity/ adoption
- Cycle to work scheme
- Financial and technical support for professional memberships
- Hybrid working
- Annual staff celebration events
Core Values:
All prospective D2 Global employees should strive to uphold D2 Global’s Core Values.
- Innovation – We are driven to inspire others with fresh creative ideas based on continuously learning.
- People – We encourage diversity whilst investing in, and developing, the very best talent.
- Integrity - Our reputation, passion, and commitment inspire trust and integrity.
- Community - We are a collaborative community, understanding challenges from every angle, exploring innovative solutions based on our expert knowledge.
Senior Document Controller in Manchester employer: D2
D2 is an exceptional employer, offering a dynamic work environment where innovation and collaboration thrive. With a strong commitment to employee development, competitive benefits including private healthcare and generous holiday allowances, and the opportunity to work on significant infrastructure projects across the UK and Canada, D2 fosters a culture of integrity and community. Join us in our mission to deliver intelligent programme management solutions while enjoying a supportive and flexible workplace.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Document Controller in Manchester
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their mission and values, and think about how your skills as a Document Controller can contribute to their goals. Show them you’re not just another candidate!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. Focus on articulating your experience with EDMS and how you can support project teams effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive and engaged with our brand.
We think you need these skills to ace Senior Document Controller in Manchester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Document Controller role. Highlight your experience with electronic document management systems and any relevant projects you've worked on. We want to see how your skills align with our mission of delivering intelligent programme management solutions.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how you can contribute to our team. Be sure to mention your analytical skills and attention to detail, as these are key for this position.
Showcase Your Communication Skills:Since effective communication is crucial for this role, make sure your application reflects your written communication skills. Keep your language clear and concise, and don’t forget to proofread for any typos or errors before hitting send!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. This way, we can easily track your application and ensure it gets the attention it deserves. Plus, it shows you're keen on joining our community!
How to prepare for a job interview at D2
✨Know Your EDMS Inside Out
Make sure you’re familiar with the Electronic Document Management System (EDMS) mentioned in the job description. Brush up on how it works, its features, and any common issues users face. Being able to discuss your experience with similar systems, like Bentley ProjectWise, will show that you’re ready to hit the ground running.
✨Show Off Your Organisational Skills
As a Senior Document Controller, organisation is key. Prepare examples of how you've managed documentation flows in previous roles. Think about specific situations where your organisational skills made a difference, especially in high-pressure scenarios. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Communicate Clearly and Confidently
Since the role requires excellent written and verbal communication skills, practice articulating your thoughts clearly. You might be asked to explain complex processes or report findings, so being concise and confident will help you stand out. Consider preparing a few key points about your past experiences to share during the interview.
✨Emphasise Continuous Improvement
D2 values innovation and continuous improvement, so come prepared with ideas on how you’ve contributed to process enhancements in your previous roles. Think about lessons learned from past projects and how you can apply those insights to improve information management processes at D2. This shows that you align with their core values and are proactive in your approach.
