At a Glance
- Tasks: Support document management for Health & Safety files on major infrastructure projects.
- Company: D2, a growing professional services business with a focus on innovative programme management.
- Benefits: Competitive salary, 25 days holiday, private healthcare, and hybrid working options.
- Other info: Enjoy a dynamic work environment with opportunities for professional growth and development.
- Why this job: Join a collaborative team making a real impact on sustainable infrastructure projects.
- Qualifications: Strong analytical skills, attention to detail, and proficiency in Microsoft Excel.
The predicted salary is between 30000 - 40000 £ per year.
D2 are an independent and growing, professional services business. Since formation in 2011, we have developed a comprehensive suite of programme management capabilities. We combine our industry expertise with innovative thinking and digital products to develop close relationships with our clients and deliver our commitments. We are actively engaged on some of the largest infrastructure projects across the UK and Canada, performing to our mission statement: “Working together to develop intelligent programme management solutions, helping to deliver a more sustainable world.”
Overview of Role: D2 offer tailored and impartial advice on Information Management and Document Control. The business has a track record of delivering holistic management of project information and understands the challenges and complexities which can arise from project to project. The core objective for the appointed Document Controller would be to assist in the collation and final hand back of Health & Safety files to the National Records Group (NRG).
Responsibilities:
- Provide technical support to the teams using the document management system, in particular the CDM-PD and integration teams.
- Assist in the creation and management of progress trackers, including H&S handback specific documents such as the Deliverable Document Matrix (DDM).
- Manage the collation and compliance checking of all evidence to be submitted to the NRG as part of the Health & Safety Handback File.
- Manage any ProjectWise access requests from the NRG to enable smooth handback.
- Keep a clear route of communication with relevant teams to ensure the H&S file is being populated from an early stage in the project, including leading briefings and trainings to project staff.
- Develop and run reports, provide quantifiable data and analysis on request.
- Compliance check and maintain online data.
- Assist where necessary with the Red Line drawing to As Built process.
- Compliance check and hand back as As Built drawings to the NRG.
- Work with the Head of Information Management to put in place efficient and effective processes to ensure the successful management of H&S hand back including lessons learnt, best practices and future improvements.
- Maintenance of H&S process documentation and guidance resources.
Essential Skills:
- Good analytical and administrative skills with ability to analyse and interpret data.
- Must have excellent interpersonal skills.
- Excellent organisational and multitasking skills.
- Computer literacy, in particular Microsoft Excel.
- Good written and verbal communication skills.
- A keen eye for detail.
Benefits:
- Competitive salary (Salary dependant on experience level).
- Pension scheme.
- 25 days holiday + option to buy 4 days.
- Additional 1 day holiday for your birthday.
- Private healthcare and employee assistance programme.
- Group life insurance.
- Medi Cash health insurance providing cashback towards everyday healthcare bills.
- Enhanced family leave, including maternity/ paternity/ adoption.
- Cycle to work scheme.
- Financial and technical support for professional memberships.
- Hybrid working.
- Summer and Winter staff celebration events.
Core Values: We pride ourselves on behaving and delivering to our core values: People – We encourage diversity whilst investing in, and developing, the very best talent. Integrity - Our reputation, passion, and commitment inspire trust and integrity. Community - We are a collaborative community, understanding challenges from every angle, exploring innovative solutions based on our expert knowledge. Innovation – We are driven to inspire others with fresh creative ideas based on continuously learning.
Document Controller (Health & Safety) in Bolton employer: D2
D2 is an exceptional employer that fosters a collaborative and innovative work culture, making it an ideal place for professionals seeking to grow in the field of document control and health & safety. With a commitment to employee development, competitive benefits including private healthcare and generous holiday allowances, and a focus on integrity and community, D2 empowers its team members to contribute meaningfully to significant infrastructure projects across the UK and Canada.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller (Health & Safety) in Bolton
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like D2.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at D2.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like D2, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Document Controller (Health & Safety) in Bolton
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at D2.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at D2.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to D2. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at D2. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at D2
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research D2’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
