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- Tasks: Join us as a Facilities Coordinator, managing daily operations and ensuring safety at our contemporary gallery.
- Company: Be part of a vibrant contemporary gallery in London, dedicated to showcasing innovative art.
- Benefits: Enjoy flexible hours, hands-on experience, and the chance to support exciting gallery events.
- Why this job: This role offers a unique blend of creativity and organization in a dynamic art environment.
- Qualifications: No specific experience required; just bring your enthusiasm and willingness to learn!
- Other info: You'll be part of an emergency response team and help with various day-to-day challenges.
The predicted salary is between 28800 - 43200 £ per year.
We are looking for a facilities coordinator to join the team at a contemporary Gallery in London. The person in this role will assist the Senior Facilities Manager in the daily running of Facilities Management Services and administration, including overseeing maintenance and repair of two gallery sites. Maintaining employee and gallery visitor safety, complying with environmental, health, and safety procedures, and ensuring in a safe and comfortable environment for all. Flexibility to work out of hours; supporting events, remedial works and Saturday cover when required. Responsibilities include: Support with various administrative tasks, assisting in the creation of new digital file resources, audits and maintain up-to-date records and files for all building related activity. Internal and external communications on a regular basis, ensuring staff and service providers activity are coordinated appropriately. Perform weekly fire alarm tests and monthly emergency lighting tests. Conduct routine inspections of the public gallery spaces and staff areas, identifying and reporting any maintenance issues or hazards and actioning hazards identified. Work closely with internal teams, in managing hazards in the workplace. Assist in office or furniture moves, furniture assembly, including IT hardware installs or initiatives. Assist in the management of facilities and IT inventory, record keeping, cleaning services and maintenance supplies, placing orders as necessary while adhering to budget constraints. 1st line support for facilities helpdesk enquiries. Respond to facility-related emergencies promptly and efficiently. Assist in H&S issues and help the organisation meet fire regulations and other legal requirements. Provide support during gallery events, including install/deinstall of furniture and equipment when needed. Be part of the emergency response team and assist with planning and staff training initiatives Willingness to help out with every kind of day-to-day issue that may arise Assist in H&S onboarding processes
Facilities Co-ordinator, gallery employer: D.R.A.W RECRUITMENT
Contact Detail:
D.R.A.W RECRUITMENT Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Co-ordinator, gallery
✨Tip Number 1
Familiarize yourself with the specific health and safety regulations relevant to gallery environments. Understanding these regulations will not only help you in your role but also demonstrate your commitment to maintaining a safe space for both employees and visitors.
✨Tip Number 2
Gain experience with facilities management software or digital file management systems. Being proficient in these tools can set you apart, as you'll be able to assist in creating and maintaining the necessary records and files efficiently.
✨Tip Number 3
Network with professionals in the facilities management field, especially those who have experience in gallery or museum settings. Building these connections can provide valuable insights and potentially lead to job referrals.
✨Tip Number 4
Be prepared to discuss your flexibility and willingness to work out of hours during the interview. Highlight any previous experiences where you've successfully managed unexpected situations or events, showcasing your adaptability and problem-solving skills.
We think you need these skills to ace Facilities Co-ordinator, gallery
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Facilities Coordinator position. Understand the key responsibilities and required skills, such as safety compliance and administrative support.
Tailor Your CV: Customize your CV to highlight relevant experience in facilities management, administration, and health and safety. Use specific examples that demonstrate your ability to handle maintenance issues and coordinate with teams.
Craft a Compelling Cover Letter: Write a cover letter that reflects your enthusiasm for the role and the gallery environment. Mention your flexibility to work out of hours and your commitment to maintaining a safe and comfortable space for visitors and staff.
Highlight Communication Skills: Emphasize your communication skills in both your CV and cover letter. Provide examples of how you have effectively coordinated with internal teams and external service providers in previous roles.
How to prepare for a job interview at D.R.A.W RECRUITMENT
✨Show Your Knowledge of Facilities Management
Make sure to familiarize yourself with the key aspects of facilities management, especially in a gallery context. Be prepared to discuss your understanding of health and safety regulations, maintenance procedures, and how you would ensure a safe environment for both employees and visitors.
✨Demonstrate Flexibility and Teamwork
Since the role requires flexibility to work out of hours and support events, highlight any previous experiences where you successfully adapted to changing schedules or collaborated with teams. Share examples that showcase your willingness to pitch in wherever needed.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills in real-life scenarios. Think about how you would handle facility-related emergencies or maintenance issues, and be ready to explain your thought process and actions clearly.
✨Emphasize Communication Skills
Effective communication is crucial in this role. Be prepared to discuss how you would manage internal and external communications, coordinate with service providers, and keep accurate records. Provide examples of how you've successfully communicated in past roles.
