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For Companies At a Glance
- Tasks: Manage client financial operations and support buyers and vendors in a fast-paced auction environment.
- Company: Join a leading Auction House known for its collaborative and dynamic team culture.
- Benefits: Enjoy flexible working arrangements and a competitive salary based on your experience.
- Why this job: This role offers a unique opportunity to grow in finance while being part of an exciting industry.
- Qualifications: Previous admin experience in accounting is preferred; AAT qualification is a plus but not essential.
- Other info: Ideal for detail-oriented individuals who thrive in a busy, customer-focused setting.
The predicted salary is between 30000 - 42000 £ per year.
A leading Auction House is seeking a detail-oriented and proactive Client Accounting Administrator to join their finance team. This pivotal role involves managing client-related financial operations, supporting buyers and vendors, and ensuring smooth post-sale processes. The successful candidate will demonstrate excellent communication and organisational skills, with the ability to manage multiple responsibilities in a fast-paced environment.
Key Responsibilities:
General Finance & Administrative Tasks:
- Monitor the department inbox, forward or respond to email enquiries as appropriate.
- Handle general finance enquiries from buyers, vendors, and staff members.
- Create, credit, or re-issue invoices on an ad-hoc basis.
- Process refunds, allowances, and cancellations for defaulting buyers.
- Resolve posting queries raised by the Financial Controller and Management Accountant.
- Provide holiday cover for other administrators in the department.
Buyer Accounts:
- Identify and post incoming bank transfers, including large third-party payments requiring AML checks.
- Identify and post incoming SagePay transactions.
- Reconcile and balance credit card payments taken; prepare paying-in reports.
- Handle cash/cheque banking and produce associated paying-in reports.
- Create, post, and email buyer invoices following sales.
- Chase outstanding invoices after an auction and co-ordinate further action with the Financial Controller, including instructing solicitors if necessary.
- Record and manage deposit payments where required.
- Process post auction sale transactions..
Skills & Competencies:
- Previous administration experienced within an accounting department.
- Customer service experience
- AAT qualification, or currently studying an advantage but not essential.
- Strong attention to detail and high level of accuracy.
- Knowledge of Microsoft Dynamics Navision desirable but not essential.
- Intermediate/Advanced Excel.
- Effective time management and ability to prioritise workloads.
- Excellent communication and interpersonal skills.
- Familiarity with AML regulations and auction industry processes is an advantage.
- Flexibility and willingness to help with non-core finance adhoc duties.
What They Offer:
- Flexible working arrangements (full or part-time).
- Competitive salary based on experience.
- Opportunity to work in a renowned auction house with a collaborative and dynamic team.
If you are passionate about finance and enjoy working in a unique, fast-paced environment, we would love to hear from you.
Client Account Administrator, auction house employer: D.R.A.W RECRUITMENT
Contact Detail:
D.R.A.W RECRUITMENT Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Client Account Administrator, auction house
✨Tip Number 1
Familiarize yourself with the auction industry and its financial processes. Understanding how auctions work and the specific financial operations involved will give you a significant edge during interviews.
✨Tip Number 2
Highlight your customer service experience. Since this role involves supporting buyers and vendors, showcasing your ability to communicate effectively and resolve issues will demonstrate your fit for the position.
✨Tip Number 3
Brush up on your Excel skills, especially if you have experience with advanced functions. Being able to efficiently manage data and create reports will be crucial in this role.
✨Tip Number 4
Be prepared to discuss your attention to detail and time management skills. The fast-paced environment requires someone who can juggle multiple tasks without compromising accuracy.
We think you need these skills to ace Client Account Administrator, auction house
Some tips for your application 🫡
Tailor Your CV: Make sure to customize your CV to highlight relevant experience in administration and finance. Emphasize any customer service roles and your attention to detail, as these are crucial for the Client Account Administrator position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for finance and your ability to thrive in a fast-paced environment. Mention specific experiences that demonstrate your organizational skills and how you can contribute to the auction house's success.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Dynamics Navision and Excel, as well as any knowledge of AML regulations. These skills are advantageous for the role and should be prominently featured.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors or typos. A polished application reflects your attention to detail and professionalism, which are key traits for this position.
How to prepare for a job interview at D.R.A.W RECRUITMENT
✨Show Your Attention to Detail
As a Client Account Administrator, attention to detail is crucial. Be prepared to discuss specific examples from your past experiences where your meticulous nature helped resolve issues or improve processes.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely, and be ready to showcase how you've successfully handled client inquiries or resolved conflicts in previous positions.
✨Familiarize Yourself with the Auction Industry
Having knowledge of auction processes and AML regulations can set you apart. Do some research on the auction house's operations and be prepared to discuss how your understanding can contribute to their success.
✨Highlight Your Time Management Abilities
In a fast-paced environment, managing multiple responsibilities is essential. Prepare to share examples of how you've prioritized tasks effectively in previous roles, ensuring that deadlines were met without compromising quality.
