At a Glance
- Tasks: Manage office operations, coordinate events, and support HR processes in a dynamic environment.
- Company: Join d-fine, a climate-neutral consulting company with a collaborative culture.
- Benefits: Enjoy 26-30 days holiday, private healthcare, fitness allowances, and professional development.
- Other info: Experience a relaxed atmosphere with opportunities for career growth and responsibility.
- Why this job: Be part of a fantastic team and contribute to the growth of our London office.
- Qualifications: Strong organisational skills, attention to detail, and fluent English; German is a plus.
The predicted salary is between 35000 - 45000 £ per year.
d-fine is a continuously growing European consulting company with 2,000 employees. We are represented with 11 locations in seven countries and are 100% climate neutral. Our projects focus on quantitative issues around data analytics, data science, modelling and the development of sustainable technological solutions.
For our London office, we are seeking a second Office Manager. This is a full‑time position with regular attendance at the office. This role calls for a high level of independence, initiative, strong communication skills as well as customer and service orientation.
Your Responsibilities- Office Administration / Office Management
- First point of contact for the London office
- Processing of purchase invoices, preparation of sales invoices and liaising with the Accountant
- Contract administration and general filing
- Assistance with travel management and hotel corporate agreements
- Coordination of staff and client events as well as conferences
- Support with IT processes, Marketing, ISO certifications
- Human Resources
- Organising marketing and recruiting events
- Support with administrative procedures and necessary formalities for new and existing staff
- Maintenance and updating of policies and regulations
- Health & Safety
- Broad professional work experience with a high level of attention to detail
- Fluent in written and spoken English
- German language skills are strongly desirable
- Sound knowledge of MS Office
- Willingness to take responsibility for one’s own area of work
- Ability to work both independently and as part of a team
- Excellent organisational, coordination and communication skills
- Customer and service orientation
- Ability to multitask
- Aptitude for IT aspects
In your day-to-day work at d-fine you can expect varied and challenging tasks in an international and collegial environment. Our corporate culture is characterised by open communication and a relaxed team atmosphere. You take on responsibility from an early stage and benefit from short decision-making processes. At d-fine, we offer a comprehensive range of internal training courses and external programmes.
d-fine offers you various opportunities to provide you with additional support. You also have a wide range of further benefits at your disposal, such as 26 up to 30 days' holiday, a company pension scheme, private healthcare, allowances for fitness membership, (international) mobile work, company events and much more.
We would be happy to receive your application, including your salary expectations and possible start date. Please submit your CV and cover letter describing the reasons why you would like to work for d-fine Ltd.
Office Manager for our office in London employer: d-fine
At d-fine, we pride ourselves on being an excellent employer, offering a dynamic and supportive work environment in our London office. With a strong emphasis on employee growth through comprehensive training programmes and a culture of open communication, we empower our team members to take on responsibilities early in their careers. Our commitment to sustainability and a relaxed team atmosphere, combined with generous benefits such as up to 30 days' holiday and private healthcare, make d-fine a truly rewarding place to work.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager for our office in London
✨Tip Number 1
Network like a pro! Reach out to current employees at d-fine on LinkedIn or other platforms. Ask them about their experiences and any tips they might have for landing the Office Manager role. Personal connections can make a huge difference!
✨Tip Number 2
Prepare for the interview by researching d-fine's projects and values. Show us that you understand our focus on data analytics and sustainable solutions. Tailor your answers to reflect how your skills align with our mission.
✨Tip Number 3
Practice your multitasking skills! During the interview, we might throw some scenario-based questions your way. Be ready to demonstrate how you handle multiple tasks and prioritise effectively in a busy office environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re genuinely interested in joining our fantastic team at d-fine.
We think you need these skills to ace Office Manager for our office in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Manager role. Highlight your relevant experience in office administration and any specific skills that match the job description, like multitasking and communication skills.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you want to join d-fine and how your background makes you a great fit for our London office. Be genuine and let your personality come through.
Showcase Your Skills:Don’t forget to showcase your IT skills and any experience with MS Office. If you have German language skills, mention them too! We love seeing candidates who can bring extra value to our team.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important details!
How to prepare for a job interview at d-fine
✨Know the Company Inside Out
Before your interview, take some time to research d-fine thoroughly. Understand their projects, values, and what makes them unique in the consulting world. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Multitasking Skills
As an Office Manager, you'll need to juggle various tasks. Prepare examples from your past experiences where you've successfully managed multiple responsibilities. Highlight your organisational skills and how you prioritise tasks to meet deadlines.
✨Communicate Clearly and Confidently
Strong communication is key for this role. Practice articulating your thoughts clearly and confidently. During the interview, listen carefully to questions and respond thoughtfully, demonstrating your ability to engage in open dialogue.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare insightful questions about the team dynamics, company culture, and growth opportunities at d-fine. This shows that you're not just interested in the job, but also in how you can contribute to the company's success.
