At a Glance
- Tasks: Manage office operations, coordinate events, and support HR processes in a dynamic environment.
- Company: Join d-fine, a climate-neutral consulting company with a collaborative culture.
- Benefits: Enjoy 26-30 days holiday, private healthcare, fitness allowances, and remote work options.
- Other info: Experience a relaxed team atmosphere with opportunities for professional development.
- Why this job: Be part of a fantastic team and contribute to the growth of our London office.
- Qualifications: Strong organisational skills, attention to detail, and fluent English; German is a plus.
The predicted salary is between 35000 - 45000 £ per year.
d-fine is a continuously growing European consulting company with 2,000 employees. We are represented with 11 locations in seven countries and are 100% climate neutral. Our projects focus on quantitative issues around data analytics, data science, modelling and the development of sustainable technological solutions.
For our London office, we are seeking a second Office Manager. This is a full-time position with regular attendance at the office. This role calls for a high level of independence, initiative, strong communication skills as well as customer and service orientation.
Your Responsibilities- Office Administration / Office Management
- First point of contact for the London office
- General secretarial duties: reception, guest services, appointment coordination, housekeeping, office supplies etc.
- Processing of purchase invoices, preparation of sales invoices and liaising with the Accountant
- Contract administration and general filing
- Assistance with travel management and hotel corporate agreements
- Coordination of staff and client events as well as conferences
- Support with IT processes, Marketing, ISO certifications
- Human Resources
- Organising marketing and recruiting events
- Applicant management
- Support with administrative procedures and necessary formalities for new and existing staff
- Maintenance and updating of policies and regulations
- Health & Safety
- Broad professional work experience with a high level of attention to detail
- Fluent in written and spoken English
- German language skills are strongly desirable
- Sound knowledge of MS Office
- Willingness to take responsibility for one’s own area of work
- Ability to work both independently and as part of a team
- Excellent organisational, coordination and communication skills
- Customer and service orientation
- Ability to multitask
- Aptitude for IT aspects
In your day-to-day work at d-fine you can expect varied and challenging tasks in an international and collegial environment. Our corporate culture is characterised by open communication and a relaxed team atmosphere. You take on responsibility from an early stage and benefit from short decision-making processes. d-fine offers you various opportunities to provide you with additional support, including 26 up to 30 days' holiday, a company pension scheme, private healthcare, allowances for fitness membership, (international) mobile work, company events and much more.
Your developmentAt d-fine, we offer a comprehensive range of internal training courses and external programmes.
Join the Team! We would be happy to receive your application, including your salary expectations and possible start date. Please submit your CV and cover letter describing the reasons why you would like to work for d-fine Ltd.
HR Contact: Michaela Barcza
+49 69 90 737 1105
E-Mail: careers.cs@d-fine.com
Office Manager for our office in London employer: d-fine Group
At d-fine, we pride ourselves on being an excellent employer, offering a dynamic and supportive work environment in our London office. With a strong emphasis on employee growth, we provide numerous training opportunities and a culture of open communication, allowing you to take on responsibilities early in your career. Enjoy a range of benefits including generous holiday allowances, private healthcare, and the flexibility of international mobile work, all while contributing to meaningful projects in a climate-neutral company.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager for our office in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at d-fine Group!
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We think you need these skills to ace Office Manager for our office in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at d-fine Group. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to d-fine Group and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at d-fine Group. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to d-fine Group's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at d-fine Group
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with d-fine Group.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at d-fine Group will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact d-fine Group and how you would contribute to adapting HR strategies.
