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- Tasks: Support employee experience and manage office operations, from onboarding to event coordination.
- Company: Join Cyvl, a dynamic company focused on innovative solutions in civil engineering.
- Benefits: Enjoy a full-time role with competitive salary and opportunities for growth.
- Why this job: Be part of a vibrant team culture while making a real impact on employee experiences.
- Qualifications: 1-3 years in HR or office management; strong organisational skills and attention to detail required.
- Other info: Ideal for self-starters looking to thrive in a fast-paced environment.
The predicted salary is between 33000 - 46000 £ per year.
We are seeking a People Operations & Office Coordinator to join our growing team. This role is critical in supporting both the employee experience and the operational needs of the business. You will manage the end-to-end onboarding process, assist with recruiting operations, coordinate travel and office logistics, oversee basic HR administration, and ensure smooth day-to-day operations.
The ideal candidate is highly organized, resourceful, detail-oriented, and comfortable operating independently across a wide range of responsibilities.
Key Responsibilities - Administrative Coordination & People Operations- Oversee general office operations: ordering and managing inventory of office supplies, snacks, equipment, and other workplace necessities.
- Coordinate vendor relationships for office maintenance, supplies, and services.
- Organize company events, team offsites, and ad hoc projects that support a positive work environment.
- Manage travel arrangements and accommodations for employees attending business events, conferences, or team travel.
- Track office and operational expenses and assist in budget management related to office and people operations.
- Coordinate late-stage recruiting activities, including salary, benefits, and offer logistics in partnership with hiring managers and leadership.
- Manage the onboarding process for new hires: drafting offer letters, processing payroll setup, coordinating equipment ordering, scheduling orientations, and benefits enrollment.
- Serve as the first point of contact for employee inquiries regarding benefits, policies, and procedures.
- Support benefits administration and insurance processes, including annual open enrollment and renewals (health, dental, vision, etc.).
- Maintain and update internal documentation such as onboarding checklists, internal policies, and SOPs.
- Support compliance initiatives related to employment law and internal best practices.
- 1–3 years of professional experience in People Operations, HR Coordination, Office Management, or a similar operational support role.
- Strong organizational and project management skills with exceptional attention to detail.
- Professional written and verbal communication skills across all levels of an organization.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Self-starter comfortable managing responsibilities independently and proactively.
- Prior experience in a dynamic or high-growth environment.
- Familiarity with HR, recruiting, or operational tools (e.g., Gusto, Lever, Ramp) is preferred, but not required.
People Operations & Office Coordinator employer: Cyvl
Contact Detail:
Cyvl Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land People Operations & Office Coordinator
✨Tip Number 1
Familiarise yourself with the tools mentioned in the job description, like Gusto and Lever. Even if you haven't used them before, showing a willingness to learn can set you apart.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the diverse responsibilities of the role.
✨Tip Number 3
Research Cyvl's company culture and values. Tailoring your conversation during interviews to reflect how you align with their mission can make a strong impression.
✨Tip Number 4
Network with current or former employees on platforms like LinkedIn. They can provide insights into the company and potentially refer you, increasing your chances of landing an interview.
We think you need these skills to ace People Operations & Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in People Operations, HR Coordination, or Office Management. Use keywords from the job description to demonstrate that you meet the qualifications.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention specific examples of how you've successfully managed office operations or supported HR functions in previous roles.
Highlight Relevant Skills: In your application, emphasise your project management abilities and communication skills. Mention any familiarity with HR tools like Gusto or Lever, even if it's limited, as it shows your willingness to learn.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Cyvl
✨Showcase Your Organisational Skills
As a People Operations & Office Coordinator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the diverse responsibilities of the role.
✨Familiarise Yourself with HR Tools
While familiarity with tools like Gusto, Lever, and Ramp isn't mandatory, having a basic understanding can set you apart. Do some research on these platforms and be ready to discuss how you would use them in your role.
✨Prepare for Behavioural Questions
Expect questions that assess your problem-solving abilities and how you handle sensitive information. Use the STAR method (Situation, Task, Action, Result) to structure your responses and provide clear, concise examples.
✨Demonstrate Your Communication Skills
Since this role involves liaising with employees and vendors, showcasing your professional written and verbal communication skills is crucial. Practice articulating your thoughts clearly and confidently during the interview.
