Executive Assistant in Cardiff

We’re seeking a proactive senior administrative professional to support the President, Discovery & Medical OpCo and key stakeholders. The role is located in Amersham UK, Cardiff UK, or Uppsala Sweden and will be an on-site role. This position reports to the President, Discovery & Medical OpCo and is part of Discovery and Medical within Cytiva.

What You Will Do

• Provide comprehensive administrative support, including proactive calendar management, travel arrangements, expense reporting, and logistics for President and selected L1 leaders.
• Efficiently manage the calendar by organizing meetings, appointments, and events.
• Proactively resolve scheduling conflicts and ensure optimal time allocation for strategic priorities.
• Act as a gatekeeper and liaison, handling incoming and outgoing communications.
• Draft, proofread, and manage emails, letters, and other correspondence with professionalism and discretion.
• Prepare materials for meetings, including agendas, presentations, and briefing notes.
• Attend key meetings to take minutes, track action items, and ensure timely follow‑up and execution.
• Support communication where needed, e.g. town hall coordination.
• Plan and coordinate complex travel arrangements, including flights, accommodations, visas, and ground transportation.
• Prepare detailed itineraries and manage changes or disruptions as needed.
• Handle sensitive information with the utmost confidentiality.
• Support the President with research, data gathering, and execution of special projects, often involving cross‑functional collaboration.
• Collaborate with other executive assistants to ensure cross‑functional coordination and continuity of administrative support during absences or periods of high activity.

Who You Are

• Experienced administrative professional with a strong background in supporting senior executives.
• Exceptional organizational skills with a proactive approach and the ability to manage competing priorities, anticipate needs, and operate effectively in a dynamic, fast‑paced environment.
• Comfortable handling sensitive information with discretion and professionalism, especially in the context of confidential strategy discussions, talent & development conversations and M&A‑related activity.
• Advanced proficiency with MS Office (Outlook, PowerPoint, Excel, Word), experience with collaboration tools such as Teams, and SharePoint.
• Knowledge of 365 Copilot and prompt engineering know‑how.
• Strong verbal and written communication skills, with an ability to synthesize information and support the creation of professional presentations and briefing materials.
• Proactive, self‑starter mindset with a high level of initiative, attention to detail, and follow‑through.
• Able to build effective relationships across all levels of the organization and demonstrate cultural awareness in a global environment.
• Resourceful and solution‑oriented.

Cytiva, a Danaher operating company, offers a broad array of comprehensive, competitive benefit programs that add value to our lives. Whether it’s a health care program or paid time off, our programs contribute to life beyond the job.